Office Manager
il y a 4 semaines
**About East Capital Group**
East Capital Group is an independent asset management group that comprises several strategies and specializations to offer active management solutions in equities, bonds, and real estate assets.
Our main operations include East Capital - specializing in emerging and frontier markets equity investment, East Capital Real Estate - managing commercial real estate investments in the Baltic region, Espiria - offering bespoke global and Nordic equities and fixed income strategies, and Adrigo - offering hedge fund strategies targeting absolute returns.
Founded in Sweden in 1997 and with offices in Stockholm, Hong Kong, Luxemburg, Moscow, and Tallinn, East Capital Group manages a total of EUR 2,2 billion for a broad range of international investors including leading institutions, companies, and private individuals.
**Job overview**
We are looking for an Office Manager for our office in Luxembourg who will be responsible for the organisation and coordination of office operations and will provide administration support to the company it its daily activities.
**Key responsibilities**
- Organizing and coordinating office operations, procedures (the reception, conference and office administration) and resources to facilitate organizational effectiveness and efficiency.
- Processing of invoices from service providers, work together with the external and internal accounting teams to ensure timely payment
- Administrative preparations for internal and external meetings and activities (for ex. booking rooms, assisting with travel arrangements, organizing refreshments and printing materials etc)
- Structuring and keeping the Company’s archive up to date (electronic and original documents)
- Primary point of contact for outsourced administration providers e.g. accounting firm, mobile phone company, landlord, payroll agents etc
- Other administrative matters related to the activities of the company
**Qualifications**
- Secondary education
- Training related to customer service
- 1-3 years’ relevant experience
- Background in banking and finance is advantageous
- Fluent in both written and spoken English, good understanding of French is required
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