Office Manager
Il y a 5 mois
Our client, a leader subsidiary of a famous car brand is looking for an Office Manager. As the Office Manager, you will play a pivotal role in ensuring the efficient functioning of our clients Luxembourgish operation. You will oversee various administrative tasks, facilitate office management, and liaise with internal and external stakeholders to support the smooth operation of the office.
LHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialised in the employment of middle and top management and highly qualified professionals in contracting temporary and permanent placement. At LHH Recruitment Solutions, we believe in talent, not labels, and embrace diversity and promote more inclusive employment to our clients and partners.
**Key Responsibilities**:
- Facilitate efficient functioning of the administrative department and overall office management.
- Coordinate and organize periodic and extraordinary Board Meetings.
- Manage relationships with third-party service providers including employment and corporate services, banks, landlords, and authorities.
- Coordinate administrative functions internally and externally.
- Undertake general finance administration duties such as invoice payments.
- Coordinate and welcome new team members, collaborating with group HR and external HR consultants as needed.
- Liaise with in-house IT teams for hardware ordering and setup for new users.
- Coordinate office organization including supplies, travel arrangements, etc.
- Act as a liaison to management and executives to resolve issues and manage daily workflow and deadlines including business trip and expenses management.
- Evaluate current operations to identify and implement process improvements.
**Required Skills and Qualifications**:
- Excellent command of English; proficiency in French and German is advantageous.
- Several years of experience in administrative/EA and/or office support roles.
- Capacity, expertise, and desire to take ownership of the administrative mandate.
- Flexible and innovative mindset with a commitment to providing exceptional service.
- Strong MS Office skills and aptitude for technology and systems.
- Proactive communication style with the ability to 'make things happen'.
- Experience in dealing with corporate legal matters, commercial processes, and finance assistance.
- Professional communication skills, particularly in finance and legal matters.
- Familiarity with office management, board meetings, finance processes, and account payables.
**Soft Skills**:
- Highly organized with proactive behavior.
- Ability to adapt to a fast-paced, dynamic environment.
- Strong communication skills with confidence in interactions.
- Plug and play mentality with a commitment to excellence.
**Practical Details**:
- Temp to Perm position offering stability and growth opportunities.
- Located in the center of Luxembourg close to Boulevard Royal.
- Joining a team of 12 in an international environment with 6 individuals in the finance department.
To include yourself in this recruitment process; to find out more information about this role; or to discuss other career opportunities we have available, please contact Elif Ozdemir as soon as possible - CONFIDENTIALITY ASSURED.
Ready For Next.
LI-EO1
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