Executive Assistant to Executive Committee Member
il y a 2 jours
Founded in 1856, Banque Internationale à Luxembourg is the oldest multi-business bank in the Grand Duchy. From its foundation, the BIL has always played an active role in the development of the Luxembourg economy. It currently operates in retail, private and corporate banking, as well as on major capital markets. Employing more than 2 000 people, BIL is present in the financial hotspots that are Luxembourg, Switzerland, and China.
As a major player in Luxembourg's finance industry and as a signatory of the UN Principles of Responsible Banking, BIL is committed to handing over a responsible and sustainable bank to future generations.
**Your next challenge:
- Complete a broad variety of administrative tasks that facilitate the Executive Committee member's ability to effectively lead the organization and represent BIL in Luxembourg and abroad.
- Take responsibility of the compilation of important documents and files.
- Proactively manage diary, schedule /coordinate internal and external meetings, conference calls and video conferences across multiple time zones; liaise with assistants from multiple teams across the Bank and outside of the Bank to ensure efficient planning for meetings, events and deliverables.
- Ensure the Executive Committee member's preparation for internal and external meetings including confirming logistics and potentially printing materials/support documents. Prepare agendas, documentation and presentation materials.
- Schedule meetings, manage daily calendar and handle day to day administrative responsibilities for other senior executives as a back-up.
- Organize team meetings / conferences and coordinate logistics, attendees, materials and communication plans. Event planning for team meetings, events and strategy sessions.
- Handle and maintain confidential files in accordance with firm policy.
- Coordinate all aspects of domestic/international travel, prepare travel itineraries and prepare expense reports. Manage payment of invoices and travel expenses ensuring they are accurate, within bank policy and paid on time.
- Complete ad-hoc projects as necessary.
**Your skills:
- Background in business management and administrative support
- Luxembourgish : Native
- Very good command of French and English (written and verbal), German is considered as an important advantage
- Proficient is MS Office; PowerPoint, Word, Excel, and Outlook
- Ideally a minimum of 5 years of experience as an Executive assistant in a complex organization
- Relevant experience of a senior level executive within a global company is considered as an advantage
- Strong verbal and written communication skills & ability to interact comfortably with individuals at all levels in a professional manner
- Well organized, proactive and detail-orientated and able to deliver accurate work within the agreed time frame
- Ability to multi-task and anticipate needs, whilst remaining calm under pressure
- Team player, able to collaborate with team members to achieve collective goals
- Discrete with good interpersonal skills, able to create a positive work atmosphere
- Good knowledge of the national ecosystems as well as of the international and multicultural environments in which BIL operates
- Sensitivity and tact : able to understand the business and its partners and act accordingly
BIL offers a broad range of challenging projects and a huge choice of career paths.We will assist you in finding the one that best meets your skills and expectations. Your personal development is our priority and we greatly encourage you to dive into different business areas for the broadest possible experience.
BIL is firmly of the opinion that diversity & inclusion contribute towards increasing the collective performance of the Bank. We are committed to creating a culture of inclusion that encourages individual development with equal opportunities for all.
-
Executive Assistant
il y a 1 jour
Luxembourg Brookfield Asset Management, Inc Temps plein**Location** Luxembourg - 26A Boulevard Royal **Business - Real Estate** **Brookfield Culture** Brookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our...
-
Executive Assistant, Eu Ats
il y a 1 jour
Luxembourg Amazon EU Sarl Temps pleinRelevant experience as Executive Assistant / Personal Assistant supporting senior leadership - Proficiency in Microsoft Outlook, Microsoft Word, and Excel - History of partnering with other executive assistants - A strong aptitude for learning - Ability to consistently exercise good judgment - Impeccable attention to detail - Strong organizational and...
-
Executive Assistant
il y a 1 semaine
Luxembourg ArcelorMittal Temps plein**About us** - ArcelorMittal is the world’s largest steel producer. We use the most innovative technology to create the steels tomorrow’s world will be made of. Every day over 190,000 of our talented people, located in over 60 countries, push the boundaries of digitalization, and use advanced technology to create a world that is stronger, faster, and...
-
Executive Assistant
il y a 6 jours
Luxembourg Brookfield Asset Management Temps pleinLocation Luxembourg - 26A Boulevard Royal Business - Real Estate Brookfield Real Estate Group is one of Brookfield’s primary operating groups. The Real Estate Group is one of the world's largest investors in real estate, with a global portfolio that includes office, retail, multifamily, logistics, hospitality and alternative real estate assets on five...
-
Executive Assistant
il y a 6 jours
Luxembourg Chambre de Commerce Temps pleinDescription **Executive Assistant** LA CHAMBRE DE COMMERCE SE PROPOSE D’ENGAGER **Un.e Executive Assistant** à temps plein et à durée indéterminée La Chambre de Commerce est l’institution phare des entreprises et de l’économie du Luxembourg, regroupant l’ensemble des entreprises luxembourgeoises exerçant des activités industrielles,...
-
Executive Assistante to The CEO
il y a 6 jours
Luxembourg Banque Internationale à Luxembourg (BIL) Temps pleinDescription Founded in 1856, Banque Internationale à Luxembourg is the oldest multi-business bank in the Grand Duchy. From its foundation, the BIL has always played an active role in the development of the Luxembourg economy. It currently operates in retail, private and corporate banking, as well as on major capital markets. Employing more than 2 000...
-
Executive Assistant
il y a 5 jours
Luxembourg Spring Professional Temps plein**Employment Type** - Full Time **Category** - Office Admin & Business Support **External Reference** - A1H7R00000NL3TPQAR **Client Description**: Would you like to deploy your legal expertise in a young, energetic, fast paced family? We are looking for one of our client is looking to recruit a **(Senior) Executive Assistant **in the Management...
-
Executive Assistant
il y a 3 semaines
Luxembourg The Carlyle Group Temps plein**Basic information**: - Job Name: - Executive Assistant - Location: - Luxembourg - Line of Business: - Finance - Job Function: - Investor Services - Date: - Friday, February 28, 2025 **Position Summary**: - The firm is seeking an executive assistant for the Global Credit department in Luxembourg to provide support to members of the team in charge of...
-
Executive Assistant
il y a 4 jours
Luxembourg Norton Rose Fulbright Luxembourg SCS Temps pleinExecutive Assistant **The team** The Norton Rose Fulbright Luxembourg office, which was set up in June 2017, consists of a dynamic and enthusiastic team working closely with our more than 50 offices globally and offers employees and associates the opportunity to play an integral part in consolidating the office’s presence within the Luxembourg...
-
Executive Assistant, Eu Ats Finance
il y a 2 jours
Luxembourg Amazon EU SARL Temps pleinExecutive Assistant / Personal Assistant experience supporting senior leadership or previous project management experience. - Proficiency in Microsoft Outlook, Microsoft Word, and Excel - History of partnering with other Executive Assistants - A strong aptitude for learning; is curious and asks effective questions - Ability to consistently exercise good...
-
Chief Executive/deputy Chief Executive
il y a 4 semaines
Luxembourg SOFITEX Temps pleinDescription de l'entreprise Sofitex Talent Recruitment Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité. Description de...
-
Executive Assistant
il y a 4 semaines
Luxembourg ADVISORY KEY Temps pleinL’Executive Assistant à Luxembourg a pour mission de gérer les affaires courantes du bureau luxembourgeois et, de s’assurer de la coordination avec les banques et les prestataires comptables aussi bien au niveau des sociétés de gestion, que pour les véhicules sous gestion depuis le Luxembourg. A dimension européenne, le poste consiste notamment à...
-
Executive Assistant
il y a 1 semaine
Luxembourg Austin Bright Temps pleinOne of our partners a well-known international law firm is currently looking for an executive assistant to complete their team. They have over 50 offices worldwide and offers employees and associates the opportunity to play an integral part in consolidating the office's presence within the Luxembourg market. The Executive Assistant will organize and execute...
-
Executive Assistant
il y a 2 jours
Luxembourg Austin Bright Temps pleinOne of our partners a well-known international law firm is currently looking for an executive assistant to complete their team. They have over 50 offices worldwide and offer employees and associates the opportunity to play an integral part in consolidating the office's presence within the Luxembourg market. The Executive Assistant will organize and execute...
-
Executive Assistant with German
il y a 1 semaine
Luxembourg Funds Talent Temps plein**Executive Assistant with German** **Luxembourg City** **About the role** My client - boutique financial service provider is looking for a executive assistant, to join their expanding team. The principal responsibility of this position is to assist with the preparation of documents, marketing and meeting presentations, fee proposals or any other similar...
-
Executive Search Consultant F/m
il y a 4 jours
Luxembourg Morgan Philips Executive Search Temps pleinMorgan Philips Group is radically changing the headhunting, recruitment and talent consulting business with a range of modern, innovative service lines designed to help our clients to succeed in the new world of work. Created in 2013, we are a global talent solutions group with well-established offices in over 20 countries. We pride ourselves in having built...
-
Executive Assistant
il y a 1 jour
Luxembourg Amazon EU Sarl Temps pleinRelevant experience of senior level leadership support and/or this experience with Amazon senior stakeholders - Bachelor Degree - Experience with executive level calendar management - Experience with domestic or international travel coordination - Clear communications and written skills Workplace Health and Safety team seeks an exceptionally bright,...
-
Executive Assistant, Consumer Legal
il y a 1 semaine
Luxembourg Amazon Europe Core SARL - LUX Temps pleinExecutive Assistant / Personal Assistant experience supporting senior leadership or previous project management experience. - Proficiency in Microsoft Outlook, Microsoft Word, and Excel - Ability to consistently exercise good judgment. - Impeccable attention to detail - Strong organizational and communication skills - Bachelor's degree Job summary Superior...
-
Executive Assistant
il y a 3 jours
Luxembourg Amazon Europe Core Sarl - D40 Temps pleinExperience as an Executive Assistant - Experience with executive level calendar management - Experience with domestic or international travel coordination Come build the future of entertainment with us. Are you interested in shaping the future of movies and television? Do you want to define the next generation of how and what Amazon customers are...
-
Executive Assistant, Global Engineering Services
Il y a 9 minutes
Luxembourg Amazon EU SARL Temps pleinExperience supporting senior management and ideally work experience in a fast-paced administrative capacity - You will ideally have supported a Director level manager in previous roles - Experience with complex calendar management and scheduling of internal and external meetings, managing travel bookings, handling expenses as well as multi-tasking in a fast...