Secretary / Administrative Assistant

il y a 4 semaines


Luxembourg Sodrugestvo Group S.A. Temps plein

Secretarial and reception work for multiple supervisors (phone and mail handling, filing, support of meetings, travel arrangements);
- Resolving day-to-day administrative and operational matters;
- Coordinate and prioritize office task requests to ensure maximum efficiency;
- Organizing and servicing meetings (producing agendas and taking minutes);
- Ensure office efficiency is maintained by carrying out planning and execution of procurement of stationery and other office supplies;
- Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands;
- Partner with HR to maintain office policies as necessary;
- Management of administrative archive (electronic and paper);
- Control the keeping of the HQ archives and the three meeting rooms so that they are always operational and in good condition;
- Translations between English, French and Russian;
- Assistance in administrative matters to the HR and other departments;
- Managing legalization/certification of documents with notaries, apostille, etc.; and
- Any other ad hoc tasks, as might be requested.

**Your profile**
- At least 3 years of relevant experience (proven office management, administrative or assistant experience);
- Excellent level of Russian, English and French is **necessary requirement**.

German or any other language would be an asset;
- Knowledge of office management responsibilities, systems and procedures;
- Excellent time management skills and ability to multi-task and prioritise work;
- Attention to detail and problem solving skills;
- The ability to be proactive and use your initiative: to see what needs doing and to do it;
- Excellent written and verbal communication skills;
- Organisation and time management skills;
- The ability to use standard software packages (e.g. Microsoft Office) and to learn bespoke packages if required;
- Knowledge of accounting, data and administrative management practices and procedures;
- Knowledge of clerical practices and procedures;
- Knowledge of human resources management practices and procedures;
- Knowledge of business and management principles;
- Tact, discretion and diplomacy.

**Job Types**: Full-time, Permanent

**Education**:

- Advanced Technician Certificate (required)

**Experience**:

- 3 years (required)

**Language**:

- fluent English, French, Russian (required)



  • Luxembourg Anderson Wise Temps plein

    **Job type**: - Permanent**Emp type**: - Full-time**Industry**: - Asset Management**Location**: - luxembourg**Job published**: - 13-02-2024**Job ID**: - 33434**Legal **a**nd Administrative **Assistant** Our client is a UK-based Private Equity boutique looking to add a Legal and Administrative Assistant to their team of 5 in Luxembourg. You will...

  • Secretary

    il y a 4 semaines


    Luxembourg Reliance Trust Company Luxembourg SA Temps plein

    Reliance was founded on the belief that an independent, professional and client oriented company is best placed to serve a demanding international clientele. Reliance is a family owned company, which has a personal and long-term commitment to provide the security that its clients count on. The company provides Trustee, Philanthropic and Fiduciary services...

  • Secretary

    il y a 2 semaines


    Luxembourg, Luxembourg Reliance Trust Company Luxembourg SA Temps plein

    Reliance was founded on the belief that an independent, professional and client oriented company is best placed to serve a demanding international clientele. Reliance is a family owned company, which has a personal and long-term commitment to provide the security that its clients count on. The company provides Trustee, Philanthropic and Fiduciary services...

  • Legal Secretary

    il y a 7 jours


    Luxembourg, Luxembourg Abiomis Temps plein

    Legal Secretary – Cabinet d'Avocats Prestigieux et Respecteux Nous avons le privilège d'accompagner un des cabinets d'avocats les plus prestigieux du Luxembourg et dans le monde. Très réputé sur le marché, notre client propose une multitude de services dans le droit du contentieux, le droit bancaire et financier, le droit des fonds d'investissement et...


  • Luxembourg, Luxembourg Anderson Wise Temps plein

    Job type: PermanentEmp type: FulltimeIndustry: Asset ManagementLocation:- luxembourgJob published:Job ID: 33434Legal and Administrative Assistant**Our client is a UKbased Private Equity boutique looking to add a Legal and Administrative Assistant to their team of 5 in Luxembourg.You will report to the Legal Officer and assist in all aspects of corporate...

  • Assistant Company Secretary

    il y a 4 semaines


    Luxembourg Hayfin Capital Management Temps plein

    General Corporate - Providing support to the Global Company Secretary, board and/or other committees on corporate governance related matters. General Fund Governance (primarily Luxembourg with ad hoc multi jurisdictions) - Acting as Assistant Company Secretary for all fund governing bodies. - Assist with the incorporation of entities incorporation of new...

  • Legal Administrative Assistant

    il y a 3 semaines


    Luxembourg KR International Recruitment Temps plein

    KR Recruitment are delighted to be exclusively recruiting this Administrative Assistant role (80% time possible) for a leading international investment group based at their Luxembourg operation. You will work as the Administrative Assistant for the legal team (c5 people) and support them in the day to day management of the companies managed from...

  • Legal Secretary

    il y a 6 heures


    Luxembourg, Luxembourg Abiomis Temps plein

    Legal Secretary – Limited Overtime, Stable Law Firm Are you a skilled and motivated individual seeking an exciting opportunity in the legal sector? Then look no further. Our prestigious client, a human-sized yet international Law firm with offices all across the world, is currently seeking a dynamic and self-motivated candidate to fulfill the crucial role...

  • Administrative Assistant

    il y a 4 semaines


    Luxembourg LHH Temps plein

    LHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialised in the employment of middle and top management and highly qualified professionals in contracting, temporary and permanent placement. At LHH Recruitment Solutions, we believe in talent, not labels, and embrace diversity and promote more inclusive employment...

  • Administrative Assistant

    il y a 2 semaines


    Luxembourg, Luxembourg European Investment Fund Temps plein

    EIF Posting:The European Investment Fund (EIF), is seeking to recruit for its General Secretariat - Corporate and Institutional Affairs - Governing Bodies Unit a (Senior) Administrative Assistant (I/H-1/2). This is a full-time position (travel not required) for which the EIF offers a permanent contract. Panel interviews via videoconference are anticipated...

  • Administrative assistant M/F

    il y a 4 semaines


    Luxembourg, Luxembourg Hays Luxembourg Temps plein

    Our client, a European institution, is looking for an Administrative Assistant for the legal department. The assistant speaks English fluently. This is a temporary contract. It is start as soon as possible.The candidate provides administrative support on all legal documentation in collaboration with the Division's lawyers, including: preparation of execution...


  • Luxembourg, Luxembourg Sodrugestvo Group S.A. Temps plein

    Secretarial and reception work for multiple supervisors (phone and mail handling, filing, support of meetings, travel arrangements); Resolving daytoday administrative and operational matters; Coordinate and prioritize office task requests to ensure maximum efficiency; Organizing and servicing meetings (producing agendas and taking minutes); Ensure office...

  • Legal Secretary

    il y a 4 semaines


    Luxembourg, Luxembourg Abiomis Temps plein

    Legal Secretary – Great Values, Human-Sized Law Firm In the context of our collaboration with a modern, international and human-sized law firm located in Luxembourg, we are currently looking for an experienced Legal Secretary.This law firm was founded numerous years ago and has grown to a team of 20 people today in Luxembourg. With a complete expertise for...

  • Legal Secretary

    il y a 2 semaines


    Luxembourg, Luxembourg Abiomis Temps plein

    Legal Secretary – Excellent Values, Respectful Team In the context of our collaboration with a modern, international and human-sized law firm located in Luxembourg, we are currently looking for an experienced Legal Secretary.This law firm was founded numerous years ago and has grown to a team of 10 people today in Luxembourg. With a complete expertise for...

  • Legal Secretary

    il y a 1 semaine


    Luxembourg, Luxembourg Abiomis Temps plein

    Legal Secretary – Human Sized Law Firm, Values of Respect In the context of our collaboration with a modern, international and human-sized law firm located in Luxembourg, we are currently looking for an experienced Legal Secretary.This law firm was founded numerous years ago and has grown to a team of 20 people today in Luxembourg. With a complete...

  • Legal Secretary

    il y a 4 semaines


    Luxembourg, Luxembourg Abiomis Temps plein

    Legal Secretary – Excellent Values, Respectful Team In the context of our collaboration with a modern, international and human-sized law firm located in Luxembourg, we are currently looking for an experienced Legal Secretary.This law firm was founded numerous years ago and has grown to a team of 10 people today in Luxembourg. With a complete expertise for...

  • Administrative Assistant

    il y a 2 semaines


    Luxembourg, Luxembourg Avega S.à r.l. Temps plein

    AVEGA is a full-service provider based in the Grand-Duchy of Luxembourg, which supports its clients in order to face the operational and regulatory challenges. Our experienced team is dedicated to providing to our client pool the highest quality of services. These services range from Fund Accounting, Investor Reporting, Regulatory Reporting to Transfer...

  • Experienced Secretary

    il y a 4 semaines


    Luxembourg Do recruitment advisors Temps plein

    **Contract Type**: Permanent **Location**: Luxembourg **Salary**: Market related **Start Date**: 17-02-2023 **Reference**: JO0000004698 **Contact Name**: Ariane de Raucourt **Job published**: 17 February 2023 **EXPERIENCED SECRETARY (M/F)** DO Recruitment Advisors are recruiting an Experienced secretary (M/F) for a renowned law firm. You will be a...

  • Administrative Assistant

    il y a 3 semaines


    Luxembourg Avega S.à r.l. Temps plein

    AVEGA is a full-service provider based in the Grand-Duchy of Luxembourg, which supports its clients in order to face the operational and regulatory challenges. Our experienced team is dedicated to providing to our client pool the highest quality of services. These services range from Fund Accounting, Investor Reporting, Regulatory Reporting to Transfer...

  • Legal Secretary

    il y a 2 semaines


    Luxembourg, Luxembourg Abiomis Temps plein

    **Legal Secretary - Cabinet Dynamique, Respect de l'EquilibreDans le cadre de notre collaboration avec un **cabinet d'avocats moderne situé à Luxembourg Ville,** nous recherchons actuellement un profil **Legal Secretary** pour seconder les personnes en charge des tâches paralégales de l'étude. Ce cabinet créé il y a maintenant de nombreuses années...