Renewals & National Filing Administrator (M/F)

Il y a 7 mois


Luxembourg Marks & Clerk LLP Temps plein

Description
**_Help shape the future of intellectual property. _**_Marks & Clerk LLP is the leading and largest firm of Patent and Trade Mark attorneys in the UK and a major worldwide actor with an international group of 16 offices worldwide._
- For our Luxembourg office, we are currently looking for a Renewals & National Filing Administrator (M/F)._

The Renewals & National Filing Administrator will be responsible for managing all national patent and design filing and post-filing requirements before national offices where it is possible to act directly and will work as part of a central team administering various renewal processes and services for clients.

**Responsibilities**:
**National Filing**
- In conjunction with the central IDS & Recordals team as appropriate, submit registerable transactions such as assignments, changes of names and licenses before the national patent offices.
- Ensure all appropriate service charges and/or official fees have been recorded and attend to any official fees payments, if required.
- Monitor upcoming deadlines through the case management system/portal and liaise with attorneys accordingly. Ensure the systems are up-to-date on a regular basis.
- Liaise with other teams and Fee Earners as appropriate.

**Renewals**
- Generate and prepare renewal reminders for clients where we are responsible for payment of renewals.
- Attend to payment of renewal fees as instructed (or as scheduled for auto-pay clients).
- Generate and prepare renewal reminders and other correspondence as necessary.
- Generate all appropriate reporting letters associated with the responsibilities of this role such as renewal reminders and confirmation of payment.
- Ensure all service charges and official fees in relation to renewals have been correctly recorded.
- Be familiar with renewal rules and procedures in the jurisdictions for which we are responsible.
- Liaise with the finance team to ensure adequate funds in deposit accounts for payment of renewal fees.
- Maintain links with designated foreign associates regarding payment of renewal fees.
- Assist in all general admin tasks in relation to monitoring and payment of renewal fees.

**Must-have requirements**:

- Previous experience in a similar position in the field of IP is desirable. An experience as a legal assistant will be considered too, and training will be provided accordingly in this case.
- Proficient in English. Good level in French, German and/or Dutch required.
- A diligent and pro-active approach
- Excellent time management and organisational skills
- Excellent communication and interpersonal skills with clients and colleagues - verbal and written
- The ability to work effectively both independently and as part of a team
- Excellent attention to detail and the ability to manage high volumes of work efficiently

**We offer**:

- Competitive salary dependant on experience
- 28 days’ annual holiday, plus statutory holidays
- Complementary health insurance and life insurance
- Lunch vouchers
- Flexible working hours
- Hybrid working arrangement according to local legislation
- Training and development opportunities

Languages English French Education Bachelor Experience 1+ years


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