Ip Administrator

**Help shape the future of intellectual property**:
Marks & Clerk LLP is the leading and largest firm of Patent and Trade Mark attorneys in the UK and a major worldwide actor with an international group of 15 offices worldwide.

**Role purpose**:
**Principal responsibilities**:

- Handle validation instructions received from clients, communicating with clients as appropriate during the validation process, and updating our systems accordingly.
- Check information/communications received, and update database systems.
- Create new case records, capturing case details from client instructions.
- Obtain and verify case status information through use of the EPOLine/CMS system.
- Monitor upcoming deadlines through the case management system and liaise with attorneys accordingly; preparing and filing official responses to the EPO when required. Ensure the systems are up-to-date on a regular basis.
- Check all documents, as necessary, for errors and arrange corrections, as required.
- Communicate with foreign associates and Government bodies as required.
- Create and send out appropriate standard letters and forms.
- Attend to payment of required fees.
- Liaise with other teams and Patent Attorneys as appropriate.
- Record any changes related to the owners (Transfer, merge, change of name and/or address) during the validation window and liaise with the Recordals team if needed.
- Manage annuities due during the validation window based on client’s instructions and liaise with the Renewals team if needed.

**Technical knowledge, professional qualifications and experience**:

- Between 1-5 years of experience in a similar position in the field of IP
- Bachelor’s degree or equivalent
- Proficient in English and French. Any additional languages would be advantageous
- A diligent and pro-active approach
- Excellent time management and organisational skills
- Excellent communication and interpersonal skills with clients and colleagues - verbal and written
- The ability to work effectively both independently and as part of a team
- Excellent attention to detail and the ability to manage high volumes of work efficiently

**Remuneration and benefits**:

- Competitive salary dependant on experience
- 28 days’ annual holiday, plus statutory holidays
- Complementary health insurance and life insurance
- Lunch vouchers
- Flexible working hours
- Hybrid working arrangement according to local legislation
- Training and development opportunities

IP Administrator (EPGV) [PDF]

Location: Luxembourg

Permanent / Temporary: Permanent

Full / Part Time Full Time

**Job Requirements**:

- Excellent time management and organisational skills
- Ability to work effectively both independently and as part of a team
- Between 1-5 years of experience in a similar position in the field of IP
- Proficient in English and French. Any additional languages would be advantageous