Assistant Office Manager

Il y a 2 mois

Luxembourg M&G plc Temps plein

At M&G our purpose is to give everyone real confidence to put their money to work. As an international savings and investments business with roots stretching back more than 170 years, we offer a range of financial products and services through Asset Management, Life and Wealth. All three operating segments work together to deliver attractive financial outcomes for our clients, and superior shareholder returns.

Through our behaviours of telling it like it is, owning it now, and moving it forward together with care and integrity; we are creating an exceptional place to work for exceptional talent.

We will consider flexible working arrangements for any of our roles and also offer work place accommodations to ensure you have what you need to effectively deliver in your role.

The Role:
You will be working in a multicultural work environment and will be part of our Office Management team who provide local support as well as link in with a global network of colleagues to keep our business moving forward. This position could be for you if you have a good sense of humour, enjoy open interaction with people, are interested in being part of a collaborative Team, enjoy Team spirit and at the same time are able to work in an independent, precise and responsible manner.

Key Responsibilities for this role:

- Reception and general administration_
- Serves visitors by greeting them with a smile, welcoming, and directing them appropriately
- Maintains security by following procedures, monitoring logbook, and issuing visitor badges
- Keeps a safe, secure and clean office environment by complying with procedures, rules and regulations
- Assists with preparation of meeting rooms and that all equipment is operational in the rooms
- Supports continuity among work teams by providing support where needed and permitted
- Ad hoc duties as and when they arise.
- Procurement of goods and services
- To assist with locally provided HR support - Onboarding of new joiners etc.
- Admin services to be provided to other teams - post distribution - courier services
- Meeting and travel bookings & coordinating and managing agendas of Conducting Officers
- Processing of expense claims
- Providing general support to the Office Manager in all aspects of her role where required
- Office Sustainability Reporting
- To be able to assist in IT matters and assist Office Manager for on the ground issues (no experience necessary, however a general interest in IT matters would be of benefit and keen to assist IT Technicians in the from the UK locally
- Event organisation

Key Knowledge, Skills & Experience:

- Ability to multi task and reprioritise
- Strong organisation/planning skills
- Excellent attention to detail
- Written & verbal communication skills
- Very good command of the English language. German, French & Luxembourgish a plus
- Welcoming reception skills
- Prior experience in a similar role, with similar breadth of tasks.
- Ability to build strong relationships internally and externally, and comfortable working with other offices in different locations.
- Dynamic, problem-solving oriented with a high level of integrity

Work Level: Colleague

Recruiter Name: Hannah Curtis

Closing Date: 12th November 2024

We have a diverse workforce and an inclusive culture at M&G plc, underpinned by our policies and our employee-led networks who provide networking opportunities, advice and support for the diverse communities our colleagues represent. Regardless of gender, ethnicity, age, sexual orientation, nationality, disability or long term condition, we are looking to attract, promote and retain exceptional people. We also welcome those who take part in military service and those returning from career breaks.

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