Operational Assistant

il y a 2 semaines


Luxembourg, Luxembourg Spring Professional Temps plein

Employment Type

  • Full Time

Contract Type

  • Temp

Category

  • Office Admin & Business Support

External Reference

  • A1H6M000007JXT5QAA

Location

  • Luxembourg

Client Description:

Our client, a European Institution, is looking for its future Operational Assistant.

The job offer is a temporary contract for one year.

Responsibilities:

You will provide operational and administrative support to the Corporate Divisions in PMM, including the following:

  • Support management for the organisation of meetings and handle management's agendas in Outlook;
  • Finalise and circulate Notes for approval and distribution;
  • Ensure that staff in the Division respects the established procedures and templates and amend them as required by management;
  • Archive documents and update systems according to the established procedures;
  • Assist on specific tasks as required (e.g., preparation of PowerPoint presentations, editing and formatting Notes, etc.);
  • Coordinate training and mission programmes for the year, including for budget purposes;
  • Familiarise yourself with the key processes and tools of the Division, and act as a backup of the other assistant(s) in the same Division and/or Department;
  • Proactively contribute to the maintenance/update of the databases/lists/IT systems relevant for the Corporate Divisions. This entails timely and accurate filing, reporting and system updates;
  • Collect missing annual reports/Credit Information Packages of corporate counterparts.
  • You have a secondary level education completed, with a 2year certification in a relevant field (secretarial studies, business administration);
  • You have minimum 5 years of relevant professional experience;
  • You have excellent knowledge of the Bank's standard IT tools
  • You are fluent in English and/or French. Knowledge of other EU languages would be an advantage.

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