Data Processing Support for Mandate Management

il y a 3 semaines

Luxembourg, Luxembourg Vector Synergy Temps plein

Location:

Luxembourg, Luxembourg

Reference No:

OPS/BPMM-4 / Luxembourg

Introduction:


The Mandate Management teams within the Operations Directorate are responsible for managing the whole life cycle of the Mandates signed between the European Investment Bank (EIB) and donors, such as the EU Commission or one or more Member States (so-called "Mandators").

More specifically, the Business Planning & Mandate Management (BPMM) Department's role is to:

  • Design and negotiate Mandates that support the EIB's strategy and business delivery;
  • Manage Mandates in coherence with their policy objectives;
  • Maintain and develop strong relationships with current and potential Mandators;
  • Establish best practices and synergies in daytoday Mandate management;
  • Provide a coherent system for control, monitoring, and reporting of Mandates, including striving for cost coverage.


With a view to streamlining the daily administrative tasks related to day-to-day data processing of Mandate management, the BPMM Department is seeking consultancy services for the provision of technical expertise described below.


Skills, knowledge, experience required:

  • A Bachelor's Degree with at least 2 full years' relevant postqualification professional experience in one or more of the following areas: banking, finance, accounting, economics, and IT;
  • OR a Master's Degree with a relevant educational background (banking, finance, accounting, economics, IT) no minimum experience required;
  • Fluency in speaking, reading, and writing in English at B2 level minimum.

Desirable:

  • In case of possessing professional experience, exposure to a multicultural environment for a year or more;
  • Any professional certification in banking, finance, accounting, economics or IT;
  • Any training certificate in MS Excel or MS Access;
  • Any additional year of professional experience above the minimum in the domain of document management, record and management, archiving, etc.;
  • Knowledge of any additional language among French, Polish, Spanish, Portuguese, Italian, Lithuanian or Greek, if mastered at level B2 or higher.

Duties/role:

  • Collecting information from different sources such as:
  • Spreadsheets or other documents;
  • External sources;
  • Structuring, arranging, categorizing, and storing the collected information according to procedures instructed by the EIB Assignment Responsible;
  • Interfacing with external counterparts and/or intermediary institutions to ensure the receipt of mandatory information needed for reporting purposes or otherwise required, when needed;
  • Following up on the calendar reminders related to the reception of contractual covenants;
  • Formatting, aggregating, updating, and storing data in an electronic format (e.g. MS Excel file, MS Access database) according to the needs;
  • Crosschecking the entered data according to the foureye principle and the procedures instructed by the EIB Assignment Responsible;
  • Carrying out regular data quality checks (e.g. on accuracy, completeness, consistency, etc.) related to EIB management fee structure analysis and calculation;
  • Providing data input for the preparation of project documentation such as progress reports and procedure guidelines;
  • Providing support to classify confidentiality, index (including metadata), and archive the documents in the EIB document management system (GED).
VECTOR SYNERGY sp. z o.o., ul.

Marcelińska 90, Poznań, NIP PL , REGON , KRS:

Rejestr Przedsiębiorców KRS prowadzony przez Sąd Rejonowy Poznań - Nowe Miasto i Wilda w Poznaniu, VIII Wydział Gospodarczy KRS,

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