Junior Administrative Assistant

il y a 2 semaines

Luxembourg Centre Randstad Temps plein

Randstad is the world's leading HR services company. We know how important a job is in a person's life, and we put all our energy into helping you find the right one for you. A job in which you'll thrive and develop your full potential.

We are currently looking for a:
Junior Administrative Assistant (M/F)

The Administrative Assistant reports to a Head of Division and/or the Head of Unit, supports the smooth running of activities by providing secretarial and administrative assistance to the Head of Division and/or the Head of Unit and is the back-up of the other Administrative Assistants of the Department.

Your mission:

· Organising meetings in Luxembourg with external counterparts.

· Organising business trips and preparing the relevant expense reports.

· Preparing presentations, due diligence dossiers and letters to external counterparts.

· Preparing, distributing, and following up reports and notes, incl. overview tables and quarterly reports when needed.

· Organise team meetings, take & dispatch meeting minutes.

· Drafting routine correspondence and edit materials.

· Undertake related electronic (using the internal data storage system) and paper filing.

· Communicate efficiently (face-to-face, phone, email) with the team members but also with internal as well as external clients; cooperate with the other teams' assistants and other interfaces.

· Create and process requisitions/purchase orders/receipts for conference attendance, business meals, other relevant expenses.

· Follow up on internal documentation throughout the approval process.

· Produce and process counterparty consultation letters as required by the organisation procedures.

Your profile:

· Certified secondary level education.

· Any additional certifications indicating specialisation would be an advantage.

· Excellent knowledge of standard computer tools and MS Office tools (particularly Excel and PowerPoint).

· Excellent written and spoken German and English; knowledge of French and/or other EU languages would be an advantage.

· Excellent organisational skills.

· Excellent prioritisation skills.

· Excellent team spirit and interpersonal skills.

· Excellent verbal and written communication.

· Strong sense of responsibility and initiative.

· Ability to work reliably and accurately under pressure.

· Strong personal commitment.

Randstad attaches great importance to equal opportunities. We recruit candidates on the basis of their skills, regardless of their age, sexual orientation, nationality, religious beliefs, gender, disability, etc.

Ready to take on this new challenge? Do not hesitate to apply for this position. We look forward to meeting you

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