Corporate Secretary and Domiciliation Officer

il y a 5 jours

Luxembourg UBS Luxembourg Temps plein
Corporate Secretary and Domiciliation Officer - 12 months

Job Reference #290076BR


Your role


Are you a motivated self-starter? Do you want to learn more about investment fund business and regulations?


We’re looking for someone like that who can assist the team to:


  • Manage day-to-day corporate secretarial and domiciliation matters, governance and administrative aspects of a dedicated portfolio of institutional client companies including regulated and unregulated investment funds
  • Coordinate service provider relationships and internal cooperation needs
  • Provide support in terms of organizing Board of Directors meetings, Shareholder meetings and dealing on a daily basis with clients’ inquiries
  • Draft, amend and update agenda, minutes, proxies and other legal documentation related to the Board of Directors meetings, Annual General Meetings and Extraordinary General meetings
  • Ensure and maintain archive of legal documents
  • Give guidance to Clients of good corporate governance principles
  • Liaise with internal and external stakeholders such as auditors, law firm, notaries etc.
  • Contribute in internal processes
  • Assist with projects


Your team


You’ll be working in the Asset Servicing department which is managing and servicing clients seeking financial solutions via investment fund structures. As a result, the department offers a wide range of fund services to its clients including custody, domiciliation & corporate secretary services.


Your expertise


You are highly committed and possess the following skills:


  • Master or Bachelor degree
  • Minimum of 3 years of working experience in a comparable role, preferable in the fund industry
  • Experience with investment funds (UCITS and AIFs)
  • Knowledge of MS Office
  • Strong interpersonal and communication skills
  • Fluent in English, German and/or French is highly appreciated
  • A team player, proactive and highly motivated person
  • Rigorous, detail-oriented, with ability to work under tight deadlines
  • Able to manage several projects in a planned and structured way


About us


UBS is the world’s largest and the only truly global wealth manager. We operate through four business divisions: Global Wealth Management, Personal & Corporate Banking, Asset Management and the Investment Bank. Our global reach and the breadth of our expertise set us apart from our competitors..


We have a presence in all major financial centers in more than 50 countries.


Join us


At UBS, we embrace flexible ways of working when the role permits. We offer different working arrangements like part-time, job-sharing and hybrid (office and home) working. Our purpose-led culture and global infrastructure help us connect, collaborate, and work together in agile ways to meet all our business needs.


From gaining new experiences in different roles to acquiring fresh knowledge and skills, we know that great work is never done alone. We know that it's our people, with their unique backgrounds, skills, experience levels and interests, who drive our ongoing success. Together we’re more than ourselves. Ready to be part of #teamUBS and make an impact?


Contact Details


UBS Business Solutions SA

UBS Recruiting


Disclaimer / Policy Statements

UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.


When applying for this role, please note that additional background checks may be carried out and an original of your criminal record may be requested.

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