Corporate Secretary
il y a 2 semaines
**Job type**:
- Permanent**Emp type**:
- Full-time**Job published**:
- 27-02-2024**Job ID**:
- 33439**Corporate Secretary**
The company is a Private Equity firm with an extensive history and world-class reputation. You will join the local office in Luxembourg-Kirchberg which has been created a few years ago and follows the group’s shared vision and values.
After hiring the Luxembourg Head and an experienced senior accountant, our client is now looking for a Corporate Secretary to join the office the office on full time basis (a part-time basis could also be considered). The role offers a high degree of responsibility with ability to make an impact by further enhancing administrative and corporate practice.
**Your responsibilities**:
Corporate Secretary Responsibilities:
- Onboarding of Board members, reviewing Board composition and substance requirements, collecting and monitoring KYC documentation of corporate directors, and preparing documents for registering a director with regulators (if applicable).
- Concerning Board Meetings: prepare meeting materials, templates, drafts, and review of corporate documents (agendas, convening notices, board packs, minutes). Prepare legal documents, e.g., resolutions per stakeholder’s request or legal requirements.
- Concerning transactions: coordinate with external counsel regarding entity setup, dissolution, coordinate with notary and Luxembourg regulators.
- Preparation and filling of documents at RCS, and CSSF (if applicable).
- Providing support to the auditors, compliance department, and external stakeholders (e.g. AIFM, Fund Admin, Depositary).
- Prepare and maintain Shareholder Registers, PECs Registers, etc.
- Reviewing of procedures, checklists, KPIs, and Operating Memorandum (when applicable).
- Monitoring updates of mandates with CSSF (when applicable).
- Monitoring completion of KPIs.
- Monitoring the life cycle of Fund extension of investment periods/maturity dates and liquidation of the Fund.
- Internal record keeping.
Legal/paralegal:
- Assistance and/or coordination of AML/KYC processes/files for external parties, like Banks, Transfer Agent, etc.
- Preparation and/or Review of agreements like Shareholder loans, Repayment and Prepayment notices, Maturity extension notices, and Drawdown of funds notices.
- Review of day-to-day agreements with local providers (e.g. office related supplies, rental agreement updates, etc)
- Assistance with populating banking forms and any other similar documents.
- Responsible for coordinating and collecting signatures on different legal and corporate documents from the relevant managers or legal representatives.
Administrative tasks:
- Archiving all relevant legal and corporate documents and liaising with the finance team to provide final executed documents so that books and records are always up to date.
- Assisting in organizing the quarterly and ad-hoc board meetings, scheduling the annual plan for the board meetings, managing managers' availability, book meeting rooms locally, assess catering needs and any other supplies relevant for the good run of the meetings.
**Your profile**:
- Possess a track record of success as an experienced corporate secretary (minimum 6 years of experience) within an extremely high-performing culture, ideally focused on private equity, hedge fund or wealth management, or related business within the financial services industry.
- Possess a strong understanding of the Luxembourg laws and regulations.
- Bachelor’s degree a plus
- Be aware of the current regulatory environment and changes.
- Fully proficient in Microsoft Office (Outlook, Word, PowerPoint, and Excel) and other IT tools for the job
- Fluent in oral and written English.
ANDERSON WISE S.à r.l. 21 RUE GLESENER L-1631 LUXEMBOURG R.C.S B235941 WWW.ANDERSONWISE.COM
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