Company Secretary

At M&G our purpose is to give everyone real confidence to put their money to work. As an international savings and investments business with roots stretching back more than 170 years, we offer a range of financial products and services through Asset Management, Life and Wealth. All three operating segments work together to deliver attractive financial outcomes for our clients, and superior shareholder returns.

Through our behaviours of telling it like it is, owning it now, and moving it forward together with care and integrity; we are creating an exceptional place to work for exceptional talent.

We will consider flexible working arrangements for any of our roles and also offer work place accommodations to ensure you have what you need to effectively deliver in your role.

The Role:
The role is a fixed term maternity leave cover to join a very busy team of two in a Corporate Secretarial (“CoSec”) function of M&G Luxembourg S.A. (“MGL”), one of Luxembourg’s largest and most complex Management Companies (ManCo). The function provides company secretarial and corporate administration services for the ManCo, which is also an Alternative Investments Fund Manager (AIFM), and its governance bodies, plus a number of fund entities for which MGL is the appointed management company. The role is intended to support the two Company Secretaries for the period of the contract however depending on the experience of the individual, responsibilities may be increased.

Key responsibilities include:

- Support the team to ensure the overall efficient operations of MGL’s Board and committees, engaging with respective Chairs, Board members and committee members as necessary.
- A - Z of Board and Committee meetings, including:

- convening, attending, taking / drafting minutes, and liaising with relevant stakeholders prior to finalising,
- preparing and distributing Board and Committee packs;
- maintaining and overseeing the matters arising produced from Boards and Committees, including liaising with action owners in a timely and professional manner to close out the matters arising
- To liaise with internal (and external, as appropriate) Board members, MGL Conducting Officers and other relevant stakeholders (both within MGL and across the M&G Group), as directed, in respect of the compliance with regulations and corporate formalities.
- Support the maintenance of all corporate and governance records, documents, calendars and shareholder registers are maintained to a high and organised standard at all times.
- To field queries of auditors, external administrators and relevant service providers.
- To engage with M&G Group stakeholders and functions, as necessary, and to ensure compliance with internal standards and frameworks.

Additional responsibilities include:

- Contribute to projects and planning support for new fund entity and sub-fund launches with respect to the scope of CoSec responsibilities.

Skills and experience required include:

- A sound understanding of corporate governance standards and principles and specifically pertaining to ManCo, AIFM and Fund entities.
- A good working knowledge of CSSF regulation 18/698, AIFMD, UCITS and other regulations relevant to the operations of a ManCo / AIFM would be beneficial but not mandatory.
- Experience of working in a Company Secretary, Corporate Governance or equivalent role, legal experience would be considered a plus.
- Strong verbal and written English. Proficiency in French or German would be beneficial.
- A professional manner and ability to engage with a wide range of stakeholders and guide them on all matters related to Company Secretarial services.

Work Level: Manager/Expert

Location: Luxembourg

Closing Date: 29/03/2025

We have a diverse workforce and an inclusive culture at M&G plc, underpinned by our policies and our employee-led networks who provide networking opportunities, advice and support for the diverse communities our colleagues represent. Regardless of gender, ethnicity, age, sexual orientation, nationality, disability or long term condition, we are looking to attract, promote and retain exceptional people. We also welcome those who take part in military service and those returning from career breaks.