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**YOUR ROLE**

**Job Summary**

The Registration Team performs account set up and static data maintenance on the register of shareholders in line with Luxembourg regulatory requirements.

A Registration Associate performs shareholders new accounts AML/KYC assessment and certain static data maintenance on the register in line with Luxembourg AML/KYC regulatory requirements. The role will have direct contact with investors.

**Duties & Responsibilities**
- Perform shareholders new accounts AML/KYC assessment and certain static data maintenance on the register in line with Luxembourg AML/KYC regulatory requirements
- Oversight of account openings and static data maintenance
- Ensure new account openings adhere to internal KYC and AML policy
- Review work practices, monitor service levels and implement change where necessary to improve the quality within the department and ensure necessary controls are in place
- Assist in fund conversion and new fund set-up
- Ensure strict adherence to internal rules, policies and procedures
- Conduct quality assurance and due diligence on existing clients, taking action where necessary
- Client contact to include communicating due diligence matters to investors, fund managers and compliance officers
- Reporting any suspicious behaviour in relation to AML guidelines

**Reporting Relationships**

The role will report into a Team Leader and Manager.

**Management Scope**

The role will have no management responsibilities.

**Strategic Impact**
- The role will deliver against goals/targets that the team manager has set for the individual.
- The role will have a basic understanding that these in turn, deliver to the team goals.
- The role holder will understand that any financial spend will need to be authorised by the Manager.

**Engage People**
- The role will be required to establish effective collaborative relations with peers and Manager.

**Knowledge and Expertise**
- The role will require a basic understanding of the business processes relevant to their role, a basic understanding of how these relate to the business processes within the overall team, and a basic commercial awareness.

**YOUR PROFILE**

**Role Scope**

The role will operate under close supervision within a structured environment undertaking the relevant training provided.
Where relevant, committed to completing the learning required by their apprenticeship contract.

**Experience & Knowledge**
- Experience in a similar position is preferred
- A thorough and methodical approach to problem solving
- Demonstrable experience of working accurately and with attention to detail
- Excellent communication skills and a sound understanding of the fund administration process
- Advanced computing skills (MS Office: Excel, Word, PowerPoint, Access and Outlook )
- Strong client focus

**Language(s)**
- Fluent in English with strong language skills as clear preference
- Additional languages (e.g. German, French, Luxembourgish, Italian and/or Spanish) are considered assets.

**CORE COMPETENCIES**

**Risk**
- Manages risk within their individual role by following set procedures and understands that the impact of such risk may include financial and reputational damage to team.
- Demonstrates integrity in making decisions within the framework of their role.

**Leadership/Organisational Responsibility**
- Demonstrates commitment to IFDS Group Values.
- Demonstrates commitment to the ACE scheme where relevant.

**Personal Impact**
- Encourages immediate colleagues to achieve a high level of performance to meet their objectives/targets.

**Enables Others**
- Understands that their work may impact on the work of other team members and ensures tasks are completed to the relevant standard and in a timely manner.
- Basic communication skills will be required.

**Business Focus**
- Has a good understanding of the tasks performed within own role. Tasks are generally basic and routine.

**Deliver results**
- Delivers against goals and targets set by team manager, acting within well-defined basic procedures.
- Able to implement changes to the way tasks are completed, as guided by team Leader/Manager and defined within procedures and processes. Training may be required to support implementation of changes.

**Drive Innovation**
- Able to support innovation by following team managers direction when there are changes/improvements to procedures and processes.
- Able to provide feedback on how these changes work in practice.