Administrative Officer

il y a 2 jours

Luxembourg PICTET Temps plein

**Your team**:

- The **Pictet Group** is one of the world’s leading independent wealth and asset managers. Founded in 1805 and headquartered in Geneva, Switzerland, the Group is represented at 30 offices in financial centres worldwide, and currently employs over 5200 people. Pictet has been present since 1989 in Luxembourg, where it employs over 700 people.-
The **Information Delivery LUX team** is responsible for managing mailroom, for digitalization center, archiving and document management, coordinator of mass mailing to clients and support for Front teams as Business Owner of archiving and digital tools.**Your role**:

- As member of the team, you will have numerous interactions with different departments in the Bank (including Legal, Client Register, Front Office, etc.), and also unilaterally with clients through regulatory and extraordinary communications (daily and monthly reporting, mailings, extraordinary correspondence, other post, etc.), as well as various documents produced for the Front Office. Thoroughness and an exemplary commitment to in-house and external clients are therefore essential.**Responsibilities**:

- Prepare, control, and produce mass mailings (automated or manual).
- Process and digitize physical incoming mail and contractual documents through our digital tools.
- Manage digital and physical documents archiving, and monitor our archiving tools (control, processing errors, monitoring productions, etc.).
- Serve as a point of contact for support with digital tools for document transmission and processing.
- Manage outgoing productions to clients (reports, mailing, etc.)
- Support Front teams (reports on demand, archives request, etc.).
- Manage risks and prioritize tasks effectively to meet deadlines and stakeholders requirements.
- Collaborate with cross-functional teams to improve tools and processes, contributing to continuous improvement initiatives.

**Your profile**:

- Solid experience in administrative task management, archiving and project monitoring.
- Training and/or certification in the field of archiving or similar, or project and change management will be considered an asset.
- Proficient in common office tools such as Word, Excel, PowerPoint, etc.
- Good knowledge of the JIRA tool, a plus.
- Strong organizational and multi-tasking skills.
- Respect of deadlines.
- Team player with excellent interpersonal skills, capable of collaborating effectively with colleagues.
- Curiosity for IT tools and a proactive approach to proposing improvements
- Keen sense of discretion and confidentiality.
- Fluent French, good written and spoken English; proficiency in additional languages is an asset.

**Note**

We will not accept any CVs from agencies.-
**Flexible and modern ways of working**

As a responsible and supportive employer, we promote the well-being of our employees through a set of flexible working arrangements, ranging from a work-from-home policy for eligible functions to opportunities for annualised part-time leave and extended parental leave.**Diversity & Inclusion**:
**_ Pictet is an equal opportunity employer and is committed to creating a diverse environment. We respect all individuals and seek their inclusion in the workplace._

  • Administrative Officer

    il y a 1 semaine

    Luxembourg med.info.lux Temps plein

    Administrative Officer H / F / X Pour MEDEXIA, une société active dans le matériel et service médical à Luxembourg, nous recherchons un(e) Administrative Officer pour gérer le département Service Clientèle tout en représentant la société auprès des patients, fournisseurs et autres interlocuteurs externes. Mission: - Vous assurez l’accueil...

  • Assistant(E) Coordination Administrative Et Office

    il y a 13 heures

    Luxembourg Fyte Temps plein

    Notre client, un groupe industriel international, recherche actuellement un(e) Assistant(e) Coordination Administrative et Office Management, rattaché(e) à l'Office Manager et au Directeur du bureau, pour son bureau situé à Luxembourg Ville. En tant qu'Assistant(e) Coordination Administrative et Office Management, vous serez responsable de fournir un...

  • Administrative Assistant

    il y a 1 semaine

    Luxembourg Artec 3D Temps plein

    We are looking for an energetic and enthusiastic person to join our team in Luxembourg. About Artec 3D **Tasks**: - Welcoming visitors, directing, and introducing them appropriately, ensure visitor comply with Company 's guidelines on access control systems; - Making meeting arrangements; maintaining a list of visitors; - Organizing and scheduling...

  • Administrative Assistant

    il y a 2 jours

    Luxembourg Artec Group Temps plein

    **We are looking for an energetic and enthusiastic person to join our team in Luxembourg.** **Office address: 4 Rue Lou Hemmer, L-1748 Senningerberg, Luxembourg.** **Tasks**: - Welcoming visitors, directing, and introducing them appropriately, ensure visitor comply with Company 's guidelines on access control systems. - Making meeting arrangements;...

  • Executive Assistant and Administrative Officer

    il y a 2 semaines

    Luxembourg S.P.O.N.S.O.R. SCOP Temps plein

    **Job Description: Executive Assistant and Administrative Officer - Remote/Hybrid based** **Position**: Executive Assistant and Administrative Officer **Location**: Luxembourg (Remote/Hybrid) **Experience**: 6+ years as Executive Assistant, ideally experience also as Administrative Officer **Type**: Full-time **About the Role**: We are seeking a highly...

  • Administrative Assistant

    il y a 1 semaine

    Luxembourg Université du Luxembourg Temps plein

    The University of Luxembourg is a multilingual, international research university with a strong focus on interdisciplinarity and innovation. As part of its commitment to responsible and efficient resource management, the University has established a central Procurement Office to define and implement purchasing policies that ensure an optimal balance between...

  • Assistant Administratif Back Office

    il y a 4 jours

    Luxembourg Luxembourg Online S.A Temps plein

    Référence : LOL-2021-13 A ce jour plus de 30 000 clients privés et professionnels accordent leur confiance à Luxembourg Online. Nous recherchons actuellement: **Un employé Administratif Back-Office(M/F)** CDD, à temps plein (40h/semaine) Vos missions: - Gestion des rendez-vous clients et des agendas ; - Saisie des contrats et commandes clients ; -...

  • Stage - Commercial & Administrative Officer

    il y a 2 semaines

    Luxembourg BNP Paribas Temps plein

    STAGE - COMMERCIAL & ADMINISTRATIVE OFFICER - BANQUE PRIVÉE (H/F) (NUMÉRO DE L'EMPLOI : BAN003983) - Depuis mai 2009, _**_BGL BNP Paribas_**_ fait partie du groupe BNP Paribas, leader européen en matière de services bancaires et financiers._ - _ - Avec _**_BGL BNP Paribas_**_, le Groupe BNP Paribas est le premier employeur du secteur financier et un des...

  • Administrative Officer

    il y a 2 semaines

    Luxembourg, Luxembourg Pictet Temps plein

    Your teamThe Pictet Group is one of the world's leading independent wealth and asset managers. Founded in 1805 and headquartered in Geneva, Switzerland, the Group is represented at 30 offices in financial centres worldwide, and currently employs over 5200 people. Pictet has been present since 1989 in Luxembourg, where it employs over 700 people.Operations...

  • Administrative Officer

    il y a 2 semaines

    Luxembourg, Luxembourg Bank Pictet & Cie (Europe) AG, succursale de Luxembourg Temps plein

    Pictet is an investment-led service company, offering wealth management, asset management and related services.We are an independent investment partnership known for our long-term mindset, responsible approach to business and entrepreneurial spirit. These principles have defined us since 1805. For our clients, colleagues, and wider society, we always aim to...