Administrative Assistant

il y a 2 jours

Luxembourg Artec Group Temps plein

**We are looking for an energetic and enthusiastic person to join our team in Luxembourg.**

**Office address: 4 Rue Lou Hemmer, L-1748 Senningerberg, Luxembourg.**

**Tasks**:

- Welcoming visitors, directing, and introducing them appropriately, ensure visitor comply with Company 's guidelines on access control systems.
- Making meeting arrangements; maintaining a list of visitors.
- Organizing and scheduling meetings and appointments upon request, managing calendars and agendas.
- Answering and screening phone calls, taking messages, and forwarding calls to the appropriate contacts.
- Corporate and administrative paperwork assistance to all Company's employees and management.
- Physical and electronic filing of documents.
- Dispatching administrative documents to Luxembourgish institutions and being mobile.
- Daily mail pick-up, sorting, and distribution.
- Performing administrative tasks set by the Business Manager.
- Supervising the Company's cleaning personnel, ensuring the office area is always kept in order, and making pertinent arrangements as needed.
- Assisting the team leader with arranging building maintenance works ( e.g., repairs, refurbishment, etc.).
- Ordering office supplies and stationery, maintaining inventory.
- Working with teams from other company’s office, including administration, management, finance, legal, production, logistics, etc.
- Assisting newcomers with administrative procedures in Luxembourg (e.g., registration at local commune, accommodation, infrastructure Company provides etc.).
- Corporate apartment management: resolving technical issues, tracking residency, coordinating organizational issues with landlords.
- Regular reporting and feedback to direct supervisor/Business Manager.
- Performing other tasks as may be assigned by Business Manager or management.

**We offer**:

- A strong team of experts within a constantly growing international company that employs 200+ people.
- Comfortable office space in Luxembourg: 4 Rue Lou Hemmer, L-1748 Senningerberg, Luxembourg.
- Competitive salary, medical insurance, snacks in the office.
- Autonomy and creativity in your area of responsibility. Open-minded management.
- Afterwork get-togethers.

**Required skills and competence**:

- At least one year of experience in the administration field.
- Completed secondary education, a University degree will be a plus.
- Fluency in French and English (written and speaking skills), fluency in German/Luxembourgish (speaking skills).
- Valid driving license, and a car.

  • Assistant Administratif

    il y a 4 jours

    Luxembourg Delhaize Luxembourg Temps plein

    Description Vous souhaitez faire partie de l’aventure Delhaize Luxembourg et effectuer un travail varié et enthousiasmant ? Vous souhaitez vous intégrer dans une enseigne dynamique et en perpétuelle évolution ? Alors rejoignez notre Service Support qui serait heureux d’accueillir: **Administrative Assistant H/F CDI-Temps Plein (40h/semaine)** **En...

  • Administrative Assistants

    il y a 4 jours

    Luxembourg GSK Stockmann Temps plein

    **Jobbeschreibung**: Administrative Assistants (M/F/d) We are looking for Administrative Assistants (M/F/d): **Responsibilities**: - supporting the legal business teams; - drafting, editing, compiling and finalising communications and documents including legal correspondence; - providing assistance in standard or legal translations; - liaising and...

  • Administrative Assistant

    il y a 2 semaines

    Luxembourg Devire Temps plein

    Your future company **Our Client is a global leader in automotive sector. We are looking to recruit an ideal person for Administrative Assistant position who will support Technical Center in Luxembourg.** **Requirements**: **Support the Management team with administrative tasks** Welcoming external visitors Travel booking for all the employees Office...

  • Assistant Administratif

    il y a 1 semaine

    Luxembourg INVESTIMO INTERNATIONAL Temps plein

    **INVESTIMO INTERNATIONAL** recherche pour son siège situé à STRASSEN un **Assistant Administratif (H/F)** ayant pour principales missions: - Gestion des demandes clients - Préparation des offres commerciales - Encodage des informations clients, commandes et offres - Facturation - Relances clients - Suivi des commandes - Planification des rendez vous -...

  • Administrative Assistant

    il y a 1 semaine

    Luxembourg Université du Luxembourg Temps plein

    The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character. The Luxembourg Centre for Systems Biomedicine (LCSB) is an interdisciplinary research centre of the University of Luxembourg. We conduct fundamental and translational research in the field of Systems Biology and Biomedicine -...

  • Assistant Administratif

    il y a 1 semaine

    Luxembourg Axis Temps plein

    Vous recherchez un poste d'Assistant administratif dynamique au sein d'une banque renommée ? Nous avons l'opportunité parfaite pour vous ! En tant qu'Assistant administratif, vous serez responsable de l'organisation efficace des dossiers de leasing, de la communication avec les parties prenantes, de la gestion des contrats et des garanties, et bien plus...

  • Administrative Assistant

    il y a 2 semaines

    Luxembourg Select Temps plein

    As an Administrative Assistant, you will be a key support by succeeding in your different tasks: Fulfill client database; Handle agendas; Introduce timesheet in the system; Ensure invoicing; Payment follow-up; Draft letters, reports and PowerPoint presentations. You hold a Bachelor’s degree in Administration; You have 2 years’ experience, ideally in a...

  • Administrative Assistant

    il y a 2 semaines

    Luxembourg Select Luxembourg Temps plein

    **Organisation and department description** Our client, a law firm established in Luxembourg for decades, is looking for an Administrative Assistant. In a contexte of a replacement, Select has been mandated to recruit a talent to join their office. You will take a strategic position in the Admin pool composed by 10 people, by supporting a talented...

  • Administrative Assistant – Compliance

    il y a 1 semaine

    Luxembourg, Luxembourg Manpower Luxembourg S.A. Temps plein

    Client Description: Manpower Luxembourg is recruiting for one of its clients, a prestigious international financial institution(Senior) Administrative Assistant – Compliance & Non-Financial Risk (M/F/X)Job Description: PurposeWithin the Risk Office Department, the (Senior) Administrative Assistant will provide high-level executive, administrative, and...

  • Assistant Administratif

    il y a 6 jours

    Luxembourg Fisogest S.A. Temps plein

    Notre fiduciaire MGI Fisogest établie au Luxembourg depuis 1993 est le partenaire fiable de nos clients. Nous les accompagnons quotidiennement dans divers domaines : comptabilité et fiscalité, secrétariat social, juridique, conseil et IT, assurances. Notre approche personnelle et personnalisée nous permet d’accompagner chaque client de la meilleure...