Administrative Assistant

il y a 7 jours

Luxembourg Université du Luxembourg Temps plein

The University of Luxembourg is a multilingual, international research university with a strong focus on interdisciplinarity and innovation. As part of its commitment to responsible and efficient resource management, the University has established a central Procurement Office to define and implement purchasing policies that ensure an optimal balance between cost-effectiveness, quality, and stakeholder satisfaction.

Operating in alignment with Luxembourg’s legal framework, the Procurement Office manages the acquisition of goods and services across all University departments and research entities. It plays a strategic role in coordinating tenders and procurement procedures in full compliance with public procurement regulations, supporting both internal needs and partnerships.

**Your role**:

- The administrative assistant will be in charge of all administrative needs for the Procurement office:_
- Liaise with buyers for information about tenders
- Liaise with internal clients on all buying procedures when requested
- Administration of e mails received by the office (first level support) Support for Office Intranet communication updates
- Support for publications, presentations and lectures
- Publication of all communications related to tenders during procedure

**Your profile**:

- Bachelor degree in administration or equivalent experience
- A first experience in the administration of goods and services procurement or knowledge of Luxembourg public procurement regulations are considered an asset
- Good command of SAP MM or other procurement tools is considered as an asset
- Fluency in English and French is required
- Excellent communication and organizational skills with attention to details and accuracy
- Proficiency with modern office software and content management systems
- Team player, able to work in a multidisciplinary and multicultural environment

**We offer**:

- Multilingual and international character. Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the “University of the Greater Region” (UniGR)
- A modern and dynamic university. High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructure
- A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs

**How to apply**:

- Applications should include:_
- Curriculum Vitae
- Cover letter
- General information:_
- Contract Type: Permanent
- Work Hours: Full Time 40.0 Hours per Week
- Location: Campus Belval
- Internal Title: Administrative assistant
- Job Reference: UOL07534

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