Team Assistant
il y a 2 jours
**Overview**
When you join Hines, you will embark on a career journey fueled by vision and guided by leaders who set the standards of our industry. Our legacy is rooted in innovation and excellence, earning us a spot on Fast Company’s esteemed annual list of the World’s Most Innovative Companies, as well as recognition as one of U.S. News & World Report’s Best Companies to Work For in 2024. Discover endless opportunities to grow and make your mark at Hines.
**Responsibilities**
As the Team Assistant with Hines, you will support the Finance Director with all administrative tasks. Responsibilities include, but are not limited to:
- Organizing meetings/conferences including but not limited to preparing and collecting support materials
- Producing expense reports
- Coordinating documents for signature (wet ink or DocuSign/smartsheet), including communication with external parties
- Quality control of documents produced by different teams
- Assistance in setting up/creating powerpoint, excel and word templates for certain reports
- Gather documents for coordination with external counsel
- Tracking the status of documents being circulated
- Liaising with other country teams and internal departments
- Other office related matters: printing, filing, archiving
- Interaction with Luxembourg Asset Management Team
- Point of contact to accounting service provider
- Back up other Team Assistants when necessary
**Qualifications**
Minimum Requirements include:
- Three or more years’ experience in a similar role
- Luxembourg/International Funds administrative experience desired
- Strong communication and organization skills
- Fluent in English. German and/or French language skills are beneficial
- Strong knowledge and working experience with Microsoft Office—Visio, Word, PowerPoint, Excel, Outlook. Knowledge using Smartsheet would be an asset
- Ability to work well managing multiple deadlines and managers
- Ability to multitask
- Ability to relate well to other people at all levels, internally and externally. Display passion and energy, creating a positive working environment
- Pro-active, self-motivated and adept at using own initiative to be most effective
- Attention to and care for detail in all work
- Ability to multi-task, prioritize and work quickly to a high standard under pressure
- Positive energy and contribution to team spirit
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