Personal Assistant

il y a 1 semaine

Luxembourg Université du Luxembourg Temps plein

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character.

Created in 2003, it strives today to meet tomorrow's major societal challenges, by nurturing an interdisciplinary approach and international outlook, investing in scientific quality and innovation, as well as offering personalised and multilingual teaching. The institution places particular emphasis on research with impact. To achieve this goal, its research priorities focus on digital transformation, medicine and health, as well as sustainable and societal development.
Times Higher Education ranks Uni.lu 20th in the Young University Ranking 2024 and among the top 250 universities in the world.

**Your role**:
Provide proactive and high-level office management and ensure a well-organised day-to-day functioning for the Vice-Rector for Academic and Student Affairs.
- Build and maintain a relationship built on trust, to enable management to operate effectively and efficiently. Able to anticipate or recognise issues and refer them immediately to the right person for resolution
- Ensure the confidential handling of sensitive documents and information and its adequate follow-up
- Ensure administrative activities such as reporting, presentations and budget follow-up
- Agenda management
- Organise, prepare, and follow up on internal and external meetings conferences and other events
- Organise and follow up on ad hoc activities to ensure timely completion and proper execution

**Your profile**:

- Bachelor’s degree or equivalent by work experience
- Several years’ experience in administration/secretary’s office; knowledge of a research environment is considered an asset
- Fluency in English and French (written and oral). A good understanding of German and/or Luxembourgish is a plus
- Excellent communication (including writing) and organisational skills with attention to detail and accuracy
- Proficiency with modern office software
- Positive and solution-oriented mindset
- Strong team player with excellent networking and coordination skills, able to work in an international, multidisciplinary, and multicultural environment

**We offer**:

- Multilingual and international character. Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the “University of the Greater Region” (UniGR)
- A modern and dynamic university. High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructure
- A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs

**How to apply**:

- Applications should include:_
- Curriculum Vitae
- Cover letter
- General information:_
- Contract Type: Permanent
- Work Hours: Full Time 40.0 Hours per Week
- Location: Campus Belval
- Internal Title: Personal assistant
- Job Reference: UOL06810

.

  • Personal Assistant

    il y a 6 jours

    Luxembourg, Luxembourg Abiomis Temps plein

    Personal Assistant – Part Time, Well Established Law FirmIn the context of our collaboration with a modern and international law firm located in Luxembourg, we are currently looking for a Personal Assistant on a part-time contract (50%) for the Litigation department.This law firm was founded numerous years ago and has grown to a medium size today in...

  • Personal Assistant

    il y a 2 semaines

    Luxembourg KPMG Luxembourg Temps plein

    KPMG Luxembourg combines our multi-disciplinary approach with deep, practical industry knowledge to help clients meet challenges and respond to opportunities. As a leading consulting firm with more than 1,700 employees and more than 70 nationalities in Luxembourg, we know that our strength and capability come from our people, their experiences, culture and...

  • Personal Assistant

    il y a 1 semaine

    Luxembourg Select Temps plein

    Handle agenda; Organize internal and external meetings; Prepare all the documentation; Take minutes and redact reports ; Prepare Power Point presentations, correspondences; Organize business trips. You hold an Administrative diploma ; You have minimum of 5 years of experience in a similar role; You speak fluently English and French / German and/or Dutch...

  • Personal Assistant

    il y a 1 semaine

    Luxembourg, Luxembourg Vauban&Fort Temps plein 32.000 € - 40.000 € par an

    The Vauban&Fort Group is an innovative leader in the housing market and pioneer in Coliving since 2015. Our team keeps growing and we are looking for a Personal Assistant to join our fast growing team.Main tasks:Organizing agendasTaking minutes and following up on action pointsScheduling meetings and preparing travel itinerariesProgress reports and...

  • Personal Assistant

    il y a 2 semaines

    Luxembourg Source Up Temps plein

    You will be working in a international law firm active in more than 40 countries around the world. Recognized as the most professional firm in its sector, you will develop your technical knowledge, innovative solutions and become an expert in your field. You will be part of a group that values teamwork culture, inclusion and diversity. **About the...

  • Personal Executive Assistant

    il y a 1 semaine

    Luxembourg, Luxembourg Sonia Solutions Temps plein 50.000 € - 80.000 € par an

    Let me introduce...With Sonia, doctors are successful doctors. We create and deploy AI-enhanced solutions that make doctors' lives easier, patients' care better, and healthcare systems more efficient. If you're an intrinsically motivated self-starter who values impactful work, join us in revolutionizing healthcare.As an Personal Executive Assistant (all) at...

  • Senior Personal Assistant

    il y a 6 jours

    Luxembourg, Luxembourg Deloitte Temps plein 60.000 € - 90.000 € par an

    Your future teamOur administrative team assists Management, Clients and Employees with administrative and coordination aspects of daily or project work by anticipating requirements and ensuring that business priorities are maximized.We are currently looking for a Senior Personal Assistant for our Audit Department. Your advantages of being one of usWellness...

  • Part-time / Personal Assistant - Belval

    il y a 4 jours

    Luxembourg LHH Temps plein

    We are looking for a Part-time Personal Assistant for one of our clients, located in Belval. This is a one-month temporary assignment. The contract is renewable LHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialized in the employment of middle and top management and highly qualified professionals in contracting...

  • Personal Assistant

    il y a 2 semaines

    Luxembourg Axis Temps plein

    Our client is looking for a rigorous, organized Executive Assistant with strong communication skills. **Description** Duties include: - Diary management and planning of appointments, meetings and business trips for team members. - Greeting contacts physically and by telephone. - Preparation of files and documents for meetings, presentations and other...

  • Personal Assistant

    il y a 2 semaines

    Luxembourg Austin Bright Temps plein

    On behalf of our client, a small **Real Estate investment firm** who recently established in Luxembourg, we are looking for a **Personal Assistant** to the Director. Even if the company is young on the market, they are ambitious and looking forward to becoming a **leader** on an international scale. You will be joining a human size company with around **10...