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Personal Assistant
il y a 2 semaines
**Find your purpose at KPMG Luxembourg**
We see a world of opportunity. From uncovering ways to digitalize, to enabling new sectors to take off, to building sustainability and resilience into economies, we know insights reveal new opportunities for all.
We are diverse and dedicated problem solvers, part of the worldwide network of high-quality audit, tax and advisory services.
We offer excellent career prospects that balance autonomy, flexibility, and responsibility. Our comprehensive benefits inspire our people do and feel their best.
Right now, we have more than 1800 employees from over 70 nationalities. Join our growing group of young and youthful innovators to uncover a world of opportunity together.
We are currently searching for a Personal Assistant. The Personal Assistant offers strong assistance to the leadership members by providing a tailored assistance, facilitating their day-to-day activities and adding value to client relationship management. He/she is the key contact with internal and external stakeholders to ensure a smooth and seamless daily business. He/she increases the efficiency by freeing up time for the Partners so that they can concentrate more deeply on key elements related to business/client (business development, business opportunities ).
**What you will be working on**:
Ensure a smooth and seamless daily business for your Partners by:
- Proactively managing Partners’ calendars, incoming phone calls (direct calls to appropriate parties or take messages), outlook inboxes (read, monitor, forward and respond where necessary) and incoming mail process (digital mailroom)
- Preparing and/or sending correspondence on behalf of your partners
- Planning and organising internal and external meetings / lunches / conference calls
- Completing your Partners’ time sheets and managing their expenses (car leasing, credit card payments, )
- Assisting in procurement process (P2P system, e.g. event registration)
- Planning and organising business travels and related itineraries
- Monitoring of Partners’ trainings & related follow-up with Learning & Development (L&D) department
- Maintaining Partners’ CVs up to date
- Providing solution-oriented support involving a wide variety of duties that are critical to ensure smooth and seamless business processes (e.g. Token request to sign electronically official documents; check with IT for provision of additional material; being the point of contact; business cards)
**What we look for**:
Work on engagements and provide business related support by:
- Being first point of contact for clients and external parties
- Assisting during external meetings (preparation, taking minutes, follow-up)
- Planning and organizing client events
- Assisting with the Client Relationship Management tool (InterAction): reports, contacts, mailing/event list, opportunities, X-Mas cards
- Train the new team members
- Other specific tasks that are related to the department and/or the Partners (e.g. team events)
**What will you get**
KPMG is where you will find the right opportunities to advance your career and the widest available range of possibilities so you can grow professionally. Make a real impact, join a diverse team of leading experts, work with global clients, and discover technological solutions.
- KPMG is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. Our recruiting decisions are based on your experience and skills._
