Personal Assistant

il y a 2 jours

Luxembourg Source Up Temps plein

You will be working in a international law firm active in more than 40 countries around the world.

Recognized as the most professional firm in its sector, you will develop your technical knowledge, innovative solutions and become an expert in your field.

You will be part of a group that values teamwork culture, inclusion and diversity.

**About the offer**

Permanent contract

Location : Luxembourg

Top 3 Key competencies:

- Previous secretarial experience in a fast pace corporate environment
- Fluent in French and English
- Timesheet management

**About our client**
- Sector_ : Global law firm_
- Values_ : _Inclusion | Collaboration | Innovation | Excellence
- Employees_ :_ Worldwide +5000 | Luxembourg +60

**Your missions**

We are looking for a highly organized and proactive Personal Assistant to support a Partner in a law firm. This role requires exceptional multitasking skills, discretion, and the ability to manage business-critical priorities in a fast-paced professional environment.

As Personal Assistant, you will:
Coordinate and monitor the Partner’s schedule to ensure all deadlines and commitments are met.

Support the Partner on confidential files and business-critical client matters.

Take proactive initiatives to facilitate the Partner’s daily activities and overall efficiency.

Organize national and international business trips, including logistics, itineraries, and expense reports.

Prepare and regularly submit timesheets.

- Schedule and prepare meetings, conference calls, and internal/external events across multiple time zones.
- Ensure proper document management, from client file opening to closure, and maintain rigorous archiving systems.
- Keep the CRM database up to date with high accuracy.

**Your ideal profile**- Proven experience as a personal assistant in a fast-paced corporate environment. A legal environment is an asset.
- Excellent experience with Microsoft office software packages
- Strong Communication (verbal, written incl. reporting) - advanced presentation skills in PowerPoint / Excel/ Word - with experience in pulling together business management quality decks
- Able to communicate fluently in French with a high level of written and spoken business English. German is an asset
- Highly structured and organized
- Able to demonstrate initiative and energetic but committed approach to the work
- Able to work as part of a team and able to work calmly under pressure
- Problem solving ability

- Carry out a skills assessment (soft skills and technical skills) in order to better define your professional project
- Access to your test results to guide you to your best career choices
- Interview coaching session before the client meeting
- Consistent and fair recruitment process with respect, transparency and trust

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