Receptionist

Overview:
When you join Hines, you will embark on a career journey fueled by vision and guided by leaders who set the standards of our industry. Our legacy is rooted in innovation and excellence, earning us a spot on Fast Company’s esteemed annual list of the World’s Most Innovative Companies, as well as recognition as one of U.S. News & World Report’s Best Companies to Work For in 2024. Discover endless opportunities to grow and make your mark at Hines.

**Responsibilities**:
As a Receptionist with Hines, the primary function is to perform reception tasks and assist Office Management. Responsibilities include, but are not limited to:

- Handle telephone calls and messages, learn and manage the telephone
- Open, scan and distribute incoming mail
- Handle outgoing mail, normal mail, express mail or courier
- Receive visitors
- Arrange taxis
- Book conference rooms and clean up room upon visitors’ departure.
- Assist in organizing office meeting luncheons
- Deal with various other issues as they arise (including telephone and mechanical such as copy, scan, fax, binding).
- Order supplies
- Provide support to the entertainment team to organize event
- Prepare office related invoices for OM (invoice and relative support documentation)
- Assist OM with administrative tasks as needed (copying, scanning, collect signatures, etc.)

Qualifications:
Minimum Requirements include:

- A - level certification or equivalent
- Two or more receptionist or related experience (non-manager)
- Ability to meet highest attendance requirements. Be the first contact with incoming visitors and as such, be representative of Hines’s image
- Strong organisational and communication skills
- Very good knowledge of MS Office is required. Ability to operate a personal computer, including Word, PowerPoint, Excel and Outlook
- Excellent knowledge of office equipment such as fax, scanner, copy machine, Use of conference tools (video & audio equipment)
- Excellent verbal and written communication skills
- Fluent in English is mandatory, French is a plus; any additional language will be considered as an asset
- Autonomous, conscientious and rigorous
- Very service oriented, able to interact with tact and diplomacy with colleagues and visitors

Closing:
At Hines, we strive for excellence as a leading global real estate investment manager, driven by our by our belief that real estate is fundamentally about people. Our diverse portfolio spans $93.2 billion¹ of assets across such property types as living, office, retail, mixed-use, logistics and life science projects - all designed to enhance value, connection and inspiration. Our strategic approach integrates local expertise with global knowledge, taking calculated risks aligned with our convictions to exceed expectations and tailor solutions to our clients' needs.

While our projects are renowned for enhancing cities and pioneering sustainable practices, we recognize that the true driving force behind Hines' success is our 5,000 dedicated employees in 30 countries who draw on our 65-year history to build the world forward. This is why we prioritize investing in our people, offering comprehensive training, competitive compensation, robust benefits and generous vacation packages. By centering our focus on the growth and wellbeing of our team, we cultivate an inclusive environment where everyone, including our clients, can thrive.

Hines is proud to be named to Fast Company’s prestigious annual list of the World’s Most Innovative Companies for 2024. ¹Includes both the global Hines organization and RIA AUM as of December 31, 2023.
- We are an equal opportunity employer and support workforce diversity._