Administrative Assistant
il y a 1 semaine
Columbia Threadneedle Investments Luxembourg is looking for an administrative assistant to support our Office manager in maintaining operational efficiency, support our senior leadership, and ensure continuity in administrative and executive functions.
**How you'll spend your time**
- Help maintain the office environment and reception duties.
- Sorting and distributing post and organising couriers.
- Processing invoices and expense reports.
- Document scanning, copying, and filing.
- Ordering office and kitchen supplies and maintaining equipment.
- Diary management and meeting room preparation.
- Organising business travel and team events.
- Supporting quarterly Board of Directors meetings.
- Acting as an additional contact point for suppliers and service providers.
**To be successful in this role you will have**
- Ability to manage multiple tasks efficiently and prioritize effectively.
- Strong attention to detail in scheduling, filing, and document handling
- Ability to interact confidently with internal stakeholders and external vendors
- Professional verbal and written communication in English (+French or German is a plus)
- Works well in a team environment, supporting colleagues and leadership.
- Proactive in identifying ways to assist and improve office operations.
- Comfortable using Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
**It would be great if you also had**
French or German
Experience with expense reporting systems and travel booking platforms.
**About Columbia Threadneedle Investments**
Working at Columbia Threadneedle Investments you'll find growth and career opportunities across all of our businesses.
We're intentionally built to help you succeed. Our reach is expansive with a global team of 2,500 people working together. Our expertise is diverse with more than 650 investment professionals sharing global perspectives across all major asset classes and markets. Our clients have access to a broad array of investment strategies, and we have the capability to create bespoke solutions matched to clients' specific requirements.
Columbia Threadneedle is a people business and we recognise that our success is due to our talented people, who bring diversity of thought, complementary skills and capabilities. We are committed to providing an inclusive workplace that supports the diversity of our employees and reflects our broader communities and client-base.
We appreciate that work-life balance is an important factor for many when considering their next move so please discuss any flexible working requirements directly with your recruiter.
**Full-Time/Part-Time**
Full time
**Worker Sub Type**
Permanent
**Job Family Group**
Business Support & Operations
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