Executive Assistant
il y a 24 heures
We're seeking a proactive and detail-oriented individual to join our team in the role of Executive Assistant. In this dynamic position, you'll play a crucial role in supporting our allocation processes and providing general administrative assistance.
We are specialised in the employment of middle and top management and highly qualified professionals in contracting, temporary and permanent placement.
At LHH Recruitment Solutions, we believe in talent, not labels, and embrace diversity and promote more inclusive employment to our clients and partners.
- Providing support to the Director General and Department Heads, which involves managing calendars, communicating with internal and external parties, and acting as a delegate in administrative processes when necessary.
- Efficiently managing the agendas of the DG and Department Heads to optimize time allocation, coordinating appointments, and resolving scheduling conflicts.
- Coordinating business trips/missions, including travel arrangements, administrative preparation and follow-up, and preparation of necessary documentation.
- Handling external training requests, including obtaining approvals, initiating vendor and contract setup, and liaising with relevant EIB teams and vendors.
- Assisting with CD and CA agendas, note creation, document management, and ensuring proper follow-up and respect of deadlines.
- Supporting other Executive Assistants in office-related logistics tasks, such as workspace management and implementing new policies.
- Initiating and following up on operational workflows to ensure proper implementation of decisions and adherence to procedures and deadlines.
- Identifying and initiating improvements to existing methods and processes.
- Organizing, updating, and maintaining filing of electronic and paper documentation for easy access and retrieval.
- Maintaining relations with external suppliers and contacts, greeting clients and visitors as needed.
- Liaising with other Executive Assistants and GCS Coordination on various issues with utmost discretion, especially concerning confidential or sensitive matters.
- Providing backup support for other Executive Assistants during their absence.
- At least 5 years of experience in an administrative support role, including at least 1 year in a personal assistant position.
- Thorough knowledge of advanced functions of standard office tools such as Excel, Word, PowerPoint, Outlook, etc.
- Ability to work well under limited supervision.
- Proactive and able to take initiative.
- Flexible and capable of prioritizing and handling multiple tasks simultaneously.
- Fluent in English; French language skills would be highly appreciated.
To include yourself in this recruitment process; to find out more information about this role; or to discuss other career opportunities we have available, please contact Florian Letellier as soon as possible - CONFIDENTIALITY ASSURED.
Ready For Next
LI-FL1
Luxembourg
-
Executive Assistant
il y a 24 heures
Luxembourg Amazon EU SARL Temps pleinExecutive Assistant / Personal Assistant experience supporting senior leadership or previous project management experience. - Proficiency in Microsoft Outlook, Microsoft Word, and Excel - History of partnering with other executive assistants - A strong aptitude for learning; is curious and asks effective questions - Ability to consistently exercise good...
-
Executive Assistant
il y a 4 jours
Luxembourg, Luxembourg Abiomis Temps pleinExecutive Assistant – Global Asset ManagerWe are pleased to introduce you to our partner, a global and prestigious Asset Management Company. They are currently seeking for an Executive Assistant to join their team in order to support their organic growth on the market.The candidate that will have the chance to join our partner will benefit from outstanding...
-
Executive Assistant
il y a 24 heures
Luxembourg LHH Temps pleinOur client, an Investment Bank, is looking for its future** Executive Assistant.** This job offer is a temporary contract for 1 year. LHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialised in the employment of middle and top management and highly qualified professionals in contracting, temporary and permanent...
-
Executive Assistant
il y a 1 semaine
Luxembourg Chambre de Commerce Temps pleinDescription **Executive Assistant** LA CHAMBRE DE COMMERCE SE PROPOSE D’ENGAGER **Un.e Executive Assistant** à temps plein et à durée indéterminée La Chambre de Commerce est l’institution phare des entreprises et de l’économie du Luxembourg, regroupant l’ensemble des entreprises luxembourgeoises exerçant des activités industrielles,...
-
Executive Assistant
il y a 5 jours
Luxembourg Brookfield Asset Management Temps plein**Location** Luxembourg - 26A Boulevard Royal **Business - Real Estate** **Brookfield Culture** Brookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our...
-
Executive Assistant
il y a 5 jours
Luxembourg Brookfield Asset Management, Inc Temps plein**Location** Luxembourg - 26A Boulevard Royal **Business - Real Estate** **Brookfield Culture** Brookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our...
-
Executive Assistant, Eu Ats
il y a 5 jours
Luxembourg Amazon EU Sarl Temps pleinRelevant experience as Executive Assistant / Personal Assistant supporting senior leadership - Proficiency in Microsoft Outlook, Microsoft Word, and Excel - History of partnering with other executive assistants - A strong aptitude for learning - Ability to consistently exercise good judgment - Impeccable attention to detail - Strong organizational and...
-
Executive Assistant
il y a 2 semaines
Luxembourg ArcelorMittal Temps plein**About us** - ArcelorMittal is the world’s largest steel producer. We use the most innovative technology to create the steels tomorrow’s world will be made of. Every day over 190,000 of our talented people, located in over 60 countries, push the boundaries of digitalization, and use advanced technology to create a world that is stronger, faster, and...
-
Executive Assistant, Eu Ats Finance
il y a 7 jours
Luxembourg Amazon EU SARL Temps pleinExecutive Assistant / Personal Assistant experience supporting senior leadership or previous project management experience. - Proficiency in Microsoft Outlook, Microsoft Word, and Excel - History of partnering with other Executive Assistants - A strong aptitude for learning; is curious and asks effective questions - Ability to consistently exercise good...
-
Executive Assistant
il y a 1 semaine
Luxembourg Brookfield Asset Management Temps pleinLocation Luxembourg - 26A Boulevard Royal Business - Real Estate Brookfield Real Estate Group is one of Brookfield’s primary operating groups. The Real Estate Group is one of the world's largest investors in real estate, with a global portfolio that includes office, retail, multifamily, logistics, hospitality and alternative real estate assets on five...
