Executive Assistant

il y a 3 jours

Luxembourg People Solutions by Arhis Temps plein

**Job description**:
At **_Arhis HR Solutions_**, we are committed to offering you assignments that match your profile and ambitions.
We work in partnership with well-established companies across some of the most dynamic sectors: Industry, Hospitality, Construction, and Tertiary Services.
- We are currently looking for _**_a Executive Assistant_**_ on_**_ behalf of one of our clients based in Luxembourg_**_, a recognised player in the Banking sector._**

**_YOUR RESPONSIBILITIES_**

**_ As the Executive Assistant and member of the Corporate Administration team, a typical day might include the following:_**-
- Coordinate complex scheduling and flow of information to senior executives- Perform administrative and office support, such as typing, spreadsheet creation, faxing, and maintenance of comprehensive and accurate records- Welcome visitors and identify the purpose of their visit before directing them to the appropriate location in the building- File the necessary documents with the Luxembourg Business Registers- Liaise with external regulators and advisers, such as auditors, and facilitate good communication with relevant departments- Proofread company documentation- Organise board meetings and annual general meetings, prepare their agendas and, from time to time, take minute.

**Requirements**:
**Your profile**

**Competencies / Behaviour**:

- Excellent organization and communication skills
- A precise attention to detail and rigorous deadline management
- The capacity to maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
- Fast problem solving skills and the flexibility to think outside the box to find solutions
- The endurance to perform parallel tasks under pressure while respecting strict deadlines
- The motivation to learn about corporate governance and constantly improve internal administrative processes
- A detailed understanding of the full Microsoft Office suite and Adobe Professional, with aptitude to learn new software and systems
- The people skills required to work with a myriad of stakeholders with different level of seniority
- Must be a flexible team player willing to do what it takes to get the job done

**Experience**:

- Previous experience as an executive or administration assistant
- Knowledge of the financial sector in Luxembourg

**Languages**:

- Excellent command of English and French, spoken and written
- Command of Luxembourgish would be an asset

**_ Why choose Arhis HR Solutions?_**:

- ✔ A wide range of assignments tailored to your _**_expertise_**_ and _**_expectations_**:

- ✔ _**_Personalised support_**_ before, during, and after your assignment_
- ✔ _**_Fast access to top opportunities _**_through our trusted partner network_
- ✔ An_**_ innovative experience_**_, with digital tools and virtual reality to help you better prepare for your role_

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