Office Assistant
il y a 2 heures
Do you want to work in an international law firm with over 30 offices worldwide?
Would you like to be part of a dynamic and enthusiastic team?
Would you like to join a firm that offers employees and partners the opportunity to play a key role in strengthening the office and presence within the Luxembourg market
**About the offer**
Permanent contract
Location : Luxembourg
Top 3 Key competencies:
- Organised
- Multitasking
- Fluent French/English
**About our client**
- Sector_ : Law Firm_
- Values_ : Collaboration_ | Networking | International Mindset
- Employees_ :_ Worldwide : 2000+
**Your missions**
We are looking for a proactive and service-oriented **Office Assistant** to support the daily operations of our Luxembourg office. This role combines general office management duties with elements of event organization and HR support, offering a dynamic and varied work environment.
**Key responsibilities**:
Manage incoming and outgoing mail, including coordination with courier services such as DHL.
Oversee the cleanliness and tidiness of reception and common areas, ensuring a safe and welcoming work environment.
Manage meeting room bookings and ensure rooms are prepared (technology, materials, refreshments).
Order and manage office supplies, groceries, and lunches as needed.
Validate and upload vendor invoices, maintaining accuracy and timeliness.
Liaise with suppliers, service providers, the landlord, and the maintenance team to ensure smooth office operations.
Act as a point of contact for IT-related queries and coordinate with the IT team.
Collaborate with business services teams from other international offices (Marketing, Compliance, Finance, IT, etc.).
Maintain orderly filing systems and ensure accurate archiving of documents.
Assist in the onboarding and offboarding of employees, preparing materials and coordinating logistics.
Contribute to the planning and execution of internal office events and celebrations.
Provide day-to-day assistance to team members as needed.
**Your ideal profile**- 1 to 2 years’ experience in a similar position
- Fluent in French and English, German knowledge will be considered as an asset
- Proficient in Microsoft Pack (Word/Excel/ PowerPoint/Outlook)
- Pro-active, dynamic, highly organized, team-spirit and rigorous
- Excellent communication skills
- Carry out a skills assessment (soft skills and technical skills) in order to better define your professional project
- Access to your test results to guide you to your best career choices
- Interview coaching session before the client meeting
- Consistent and fair recruitment process with respect, transparency and trust
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