Executive Assistant

A trusted team player who is committed to company’s Leadership Principles - Experience managing events and activities for large numbers of participants, including budget management, supplier sourcing, oversight and delivery. - Ability to communicate effectively, both verbally and in writing with a variety of groups such as senior management, peers, and outside contacts and to manage sensitive and confidential information - Ability to prioritize and deliver multiple assignments at any given time while also serving as point of contact for a large team. - Ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick response, and take effective action without manager direction. - Diary management experience at Senior Manager level, including arranging travel and conference calls. - Proven administrative ability, with strong organizational skills and proficiency in Microsoft Office and other web-based technology for information sharing - Ability to make a positive contribution to company’s culture that fosters diversity, equity and inclusion in the workplace - Attention to detail and problem-solving skills - Fluency in English.
Amazon is seeking a highly motivated, quick-thinking, customer obsessed Executive Assistant with a history of high performance to support the EU Air Director and the wider team based in Luxembourg. Is at the heart of the Amazon customer experience, working hard to deliver customer orders and ensure that our customers receive what they want, when they want it.
High levels of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is required. In addition, exceptional written and oral communication skills, high attention to detail, bias for action and detailed planning and organizational skills are a must. Excellent knowledge of Microsoft Office and Outlook tools is also required.
Key job responsibilities
**Main responsibilities include**: complex calendar management and scheduling of internal and external meetings, managing travel bookings, handling expenses, multi-tasking during ad hoc projects and ensuring successful follow up of action items, preparing documentation for meetings; assisting with PowerPoint presentations and a variety of other day to day administrative tasks on behalf of the Director. You will generally be responsible for organizing the Director’s agenda and ensuring the smooth-running of their work in an ever-changing environment where priorities can change rapidly.
This is a demanding but highly rewarding role, allowing you exposure to broad and diverse areas of the Amazon business and to work with senior leadership teams on a multitude of exciting tasks. This can be a great career move for an experienced and ambitious Executive Assistant looking to grow and develop fast in an organization offering fantastic long-term career opportunities.
Key job responsibilities
**Main responsibilities include**: complex calendar management and scheduling of internal and external meetings, managing travel bookings, handling expenses, multi-tasking during ad hoc projects and ensuring successful follow up of action items, preparing documentation for meetings; assisting with Powerpoint presentations and a variety of other day to day administrative tasks on behalf of the Director. You will generally be responsible for organizing the Director’s agenda and ensuring the smooth-running of their work in an ever-changing environment where priorities can change rapidly.
About the team
EU Air, Expansion an Cargo is a diverse and dynamic team, with responsibilities across geographies. We are in charge of the Amazon Air network in Europe and the expansion of Air operations outside EU, delivering speed for our Amazon customers, having safety as our first priority. We are also in charge of the emerging Cargo business providing additional logistics services to external customers.
**Work Schedule**: Typical work schedule is Monday through Friday; job duties may require additional hours and availability outside normal working hours. May require flexibility to adjust work schedule from time to time to work early or later than regular schedule. Additional Demands: Must be able to work in an operations environment. Must be able to travel between Lux/UK if required.