Office Manager

il y a 1 semaine

Grevenmacher, Grevenmacher, Luxembourg SUSI Partners Temps plein 45.000 € - 60.000 € par an

We are looking for a motivated and reliable Office Manager to support the daily operations of our Luxembourg office. This is a part-time position (a few hours per day, Monday to Thursday) ideally suited for someone who enjoys a dynamic, hands-on role in an international environment.

About SUSI Partners

SUSI Partners is an independent, specialist investment manager providing institutional investors with access to mid-market private infrastructure opportunities arising from the global energy transition. With over 15 years of activity and more than EUR 2.3 billion investor capital raised to date, the firm has a proven track record across the energy transition investment theme, achieving attractive risk-adjusted returns for its clients and their beneficiaries while contributing meaningfully to global decarbonisation efforts.

Your Role

  • Oversee the daily operations of the office, including meeting room scheduling, office supplies, catering etc.
  • Act as the primary point of contact for external service providers (e.g., cleaning, maintenance, building management, landlord).
  • Manage postal services: receive, open, scan, archive, and distribute incoming correspondence; prepare and dispatch outgoing mail with appropriate follow-up.
  • Maintain organized filing and archiving systems, both digital and physical.
  • Plan and coordinate team lunches, wellbeing initiatives, office events, and off-site activities to promote collaboration and a positive workplace culture.
  • Liaise with the ICT team at head office to ensure alignment on hardware, software, and system requirements.
  • Oversee the allocation, tracking, and maintenance of IT equipment (laptops, monitors, accessories).
  • Support onboarding of new employees by coordinating workstation setup, IT access, and office orientation.
  • Ensure compliance with internal processes, policies, and health & safety requirements in line with Group standards.
  • Contribute to the continuous improvement of administrative processes and operational efficiency within the Luxembourg office.
  • Serve as a reliable point of contact for ad-hoc tasks and support requests from the local team.

Your Profile:

  • Completed commercial or administrative education (e.g., office management, business administration) or equivalent professional experience.
  • Minimum of 2 years of experience in office administration, operations coordination, or executive support.
  • Excellent organizational and multitasking skills with strong attention to detail and follow-through.
  • Hands-on, service-oriented mindset with the ability to anticipate needs and take initiative.
  • Strong interpersonal and communication skills — capable of engaging confidently with colleagues, management, and external partners.
  • Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) with experience in SharePoint or other digital filing tools; comfortable handling IT coordination tasks such as hardware setup, system access, and basic troubleshooting.
  • Fluent in English (written and spoken); knowledge of French and/or German is a plus.
  • Flexible and proactive team player with a positive, solution-oriented attitude.

Our Benefits:

  • Meaningful work in a highly topical sector
  • International, diverse and inclusive team with ambitious mindset
  • Flexible working arrangements
  • High potential for personal and professional development

If you would like to join our efforts to finance the global energy transition, please submit your complete application documents with a cover letter to Laureen Jacholkowski, People Manager.

We look forward to receiving your application. Please note that only direct applications via our application tool will be considered for this position.

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