Executive Assistant

**Basic information**:

- Job Name:

- Executive Assistant
- Location:

- Luxembourg
- Line of Business:

- Finance
- Job Function:

- Investor Services
- Date:

- Friday, February 28, 2025

**Position Summary**:

- The firm is seeking an executive assistant for the Global Credit department in Luxembourg to provide support to members of the team in charge of credit funds investing in Europe.

**Responsibilities**:

- Manage signature requests from Luxembourg and foreign Carlyle offices (Docusign or printing documents, scanning, saving and filling documents);
- Update Luxembourg internal database, matrix and trackers ensuring accuracy and up-to-date records;
- Ensure proper filing and organization of digital and physical records;
- Assist with Luxembourg Business Register formalities (RCS/RBE) and extracts ordering;
- Coordinate and facilitate internal and external meetings, ensuring agendas, materials, and follow-ups are well managed;
- Assist with managing team members agenda and liaise with external parties (notary, banks, services providers);
- Handle DHL and other postal services;
- Assist with simple drafting (proxies);

**Qualifications**:
**Knowledge and Experience**
- Minimum of two years in executive assistance role, ideally working with a team in the private equity / credit sector / law firm sector.
- Fluency in English. Any additional language is an asset.
- Collaborative/teamwork attitude
- Strong attention to detail and organizational skills
- Pro-actively anticipate work assignments whenever possible and ability to work independently
- Maintain confidentiality of all sensitive and confidential issues.
- Able to organize and prioritize multiple tasks

**Education and Certifications**
- College degree preferred.

**Position-specific Technical Requirements**
- Excellent Microsoft Office skills (including Outlook, Word, Excel and PowerPoint).

**Company Information**:
The Carlyle Group (NASDAQ: CG) is a global investment firm with $441 billion of assets under management and more than half of the AUM managed by women, across 636 investment vehicles as of December 31, 2024. Founded in 1987 in Washington, DC, Carlyle has grown into one of the world's largest and most successful investment firms, with more than 2,300 professionals operating in 29 offices in North America, Europe, the Middle East, Asia and Australia. Carlyle places an emphasis on development, retention and inclusion as supported by our internal processes and seven Employee Resource Groups (ERGs). Carlyle's purpose is to invest wisely and create value on behalf of its investors, which range from public and private pension funds to wealthy individuals and families to sovereign wealth funds, unions and corporations. Carlyle invests across three segments - Global Private Equity, Global Credit and Investment Solutions - and has expertise in various industries, including: aerospace, defense & government services, consumer & retail, energy, financial services, healthcare, industrial, real estate, technology & business services, telecommunications & media and transportation.

At Carlyle, we believe that a wide spectrum of experiences and viewpoints drives performance and success. Our CEO, Harvey Schwartz, has stated that, "To build better businesses and create value for all of our stakeholders, we are focused on assembling leadership teams with the strongest insights from a range of perspectives." We strive to foster an environment where ideas are openly shared and valued. By bringing together teams with varied expertise and approaches, we enjoy a competitive advantage and create a stronger foundation for long-term success.