Executive Assistant
il y a 3 jours
Our client, an Investment Bank, is looking for its future** Executive Assistant.**
This job offer is a temporary contract for 1 year.
LHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialised in the employment of middle and top management and highly qualified professionals in contracting, temporary and permanent placement.
At LHH Recruitment Solutions, we believe in talent, not labels, and embrace diversity and promote more inclusive employment to our clients and partners.
**Your Responsibilities**
- Provide assistance to the Director General and Department Heads including calendar management communicating with internal and external counterparties and acting as a delegate where appropriate in workflows and administrative processes
- Manage the DG & Department Heads' agenda efficiently so as to optimise time allocation, co-ordinate arrangements for appointments and resolve conflicting demands
- Liaise with Protocol, Facility Management, Budget officer and external service providers
- Organise and coordinate business trips/missions, including travel arrangements, administrative preparation and follow-up as well as preparation of required documentation and information
- Assist the other Executive Assistants in the Directorate in the office-related logistics tasks: workspace management, implementing the new parking policy and taking care of the lockers data management in cooperation with Facility Management
- Initiate and follow up on operational workflows on behalf of the DG and Heads of Department
- Identify and initiate improvements and developments of existing methods and processes
- Organise, update and maintain appropriate filing of electronic and paper documentation, as well as ensure data quality, to enable easy access and retrieval
- Maintain relations with key external suppliers and contacts, and ensure effective communication and collaboration, this includes greeting clients and visitors as needed
- Liaise with other Executive Assistants, GCS Coordination concerning various issues (e.g. staffing, consultants, organisation, processes & procedures, budget, etc.) with the utmost discretion, especially when handling issues of confidential or sensitive nature
- Ensure back up of other Executive Assistants during their absence to guarantee continuous business support
**Your profile**:
- You have** at least five years' experience in an administrative support role, including at least one year as a personal assistant**:
- You have a good command of the advanced functions of standard office automation tools, in particular Excel, Word, PowerPoint, Outlook...
- You are able to work under limited supervision
- You are proactive and take the initiative
- You are flexible and able to prioritise and manage several tasks simultaneously
- You are** fluent in English.** French language skills would be highly appreciated.
To include yourself in this recruitment process; to find out more information about this role; or to discuss other career opportunities we have available, please contact **Aurélia Michaux **as soon as possible - CONFIDENTIALITY ASSURED.
Ready For Next.
LI-AM2
-
Executive Assistant
il y a 3 jours
Luxembourg Amazon EU SARL Temps pleinExecutive Assistant / Personal Assistant experience supporting senior leadership or previous project management experience. - Proficiency in Microsoft Outlook, Microsoft Word, and Excel - History of partnering with other executive assistants - A strong aptitude for learning; is curious and asks effective questions - Ability to consistently exercise good...
-
Executive Assistant
il y a 3 jours
Luxembourg LHH Temps pleinWe're seeking a proactive and detail-oriented individual to join our team in the role of Executive Assistant. In this dynamic position, you'll play a crucial role in supporting our allocation processes and providing general administrative assistance. We are specialised in the employment of middle and top management and highly qualified professionals in...
-
Executive Assistant, Eu Ats
il y a 7 jours
Luxembourg Amazon EU Sarl Temps pleinRelevant experience as Executive Assistant / Personal Assistant supporting senior leadership - Proficiency in Microsoft Outlook, Microsoft Word, and Excel - History of partnering with other executive assistants - A strong aptitude for learning - Ability to consistently exercise good judgment - Impeccable attention to detail - Strong organizational and...
-
Executive Assistant
il y a 2 semaines
Luxembourg Chambre de Commerce Temps pleinDescription **Executive Assistant** LA CHAMBRE DE COMMERCE SE PROPOSE D’ENGAGER **Un.e Executive Assistant** à temps plein et à durée indéterminée La Chambre de Commerce est l’institution phare des entreprises et de l’économie du Luxembourg, regroupant l’ensemble des entreprises luxembourgeoises exerçant des activités industrielles,...
-
Executive Assistant
il y a 7 jours
Luxembourg Brookfield Asset Management, Inc Temps plein**Location** Luxembourg - 26A Boulevard Royal **Business - Real Estate** **Brookfield Culture** Brookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our...
-
Executive Assistant
il y a 13 heures
Luxembourg Brookfield Asset Management, Inc Temps plein**Location** Luxembourg - 26A Boulevard Royal **Business - Real Estate** **Brookfield Culture** Brookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our...
-
Executive Assistant, Eu Ats Finance
il y a 1 semaine
Luxembourg Amazon EU SARL Temps pleinExecutive Assistant / Personal Assistant experience supporting senior leadership or previous project management experience. - Proficiency in Microsoft Outlook, Microsoft Word, and Excel - History of partnering with other Executive Assistants - A strong aptitude for learning; is curious and asks effective questions - Ability to consistently exercise good...
-
Executive Assistant
il y a 1 semaine
Luxembourg Austin Bright Temps pleinOne of our partners a well-known international law firm is currently looking for an executive assistant to complete their team. They have over 50 offices worldwide and offer employees and associates the opportunity to play an integral part in consolidating the office's presence within the Luxembourg market. The Executive Assistant will organize and execute...
-
Executive Assistant with German
il y a 2 semaines
Luxembourg Funds Talent Temps plein**Executive Assistant with German** **Luxembourg City** **About the role** My client - boutique financial service provider is looking for a executive assistant, to join their expanding team. The principal responsibility of this position is to assist with the preparation of documents, marketing and meeting presentations, fee proposals or any other similar...
-
Executive Assistant
il y a 2 semaines
Luxembourg Brookfield Asset Management Temps pleinLocation Luxembourg - 26A Boulevard Royal Business - Real Estate Brookfield Real Estate Group is one of Brookfield’s primary operating groups. The Real Estate Group is one of the world's largest investors in real estate, with a global portfolio that includes office, retail, multifamily, logistics, hospitality and alternative real estate assets on five...
