Administrative Support Junior

il y a 2 semaines

Luxembourg European Parliament (EP) infeurope S.A. Temps plein

**Job Type(s)**:Contract/Consultant**Location(s)**:Luxembourg - Luxembourg**Start Date**: 11.11.2024 **End Date**: 05.05.2025

**TASKS**
- Preparation of Expenses Reports: Collect the relevant information and documents and prepare the expenses claims on behalf of the travelers for reimbursement.
- Mailbox Management: Monitor and respond to inquiries in the common mailbox, ensuring prompt communication and efficient follow-up on requests.
- Occasional Transportation Requests: treat the transportation services requests, such as vans, minibuses, and buses, for occasional needs, ensuring schedules are met and service quality is maintained.
- Shuttle Service Coordination: Manage requests for the interinstitutional shuttle service between Luxembourg and Brussels, liaising with relevant stakeholders to ensure seamless operations.
- Invoice and Budget Management: Follow up on invoicing, track payments, and assist in the preparation and monitoring of budgets for transportation services.
- Support for Senior Staff: Provide administrative support to senior staff in their activities.

**KNOWLEDGE**
- Certified secondary-level education and certificate/diploma of further studies in administration (minimum 2 years) or equivalent proven experience
- At least 2 years of experience in administrative assistance
- Fluency in English and French, min C1 level or equivalent

**COMPETENCE**
- Knowledge of Oracle PeopleSoft would be an asset.

**SKILLS**
- Accuracy and respect of procedures
- Capacity and willingness to work in a team environment
- Strong sense of responsibility, initiative, integrity and commitment
- Service and customer orientation, including tact and politeness
- Ability to organise and prioritise workload, resistant to stress
- Reliability
- Flexibility and adaptability
- Result-oriented
- Good relational and communication skills in a multicultural environment

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