Administrative Support Specialist

il y a 2 semaines

Luxembourg infeurope S.A. Temps plein

**Job Type(s)**:CDD Freelance**Location(s)**:Luxembourg**Company Name**:infeurope S.A.- infeurope is looking for an
- **Administrative Assistant (F/M)** for the business areas Procurement (support and control of Procure-To Pay processes) and Contracts (support and control of the operation of formal contracts for supply of products and services).**TASKS**:

- Close collaboration with the Offices Managers and with the relevant stakeholders within Headquarters;
- Provide support to prepare, review and finalize purchasing and procurement documents (e.g. clearance request, vendor registration, authorization for expenditure) in collaboration with various services in the company and in the External offices in compliance with the company’s procurement procedures;
- Review and follow up of requisitions and change orders verifying compliance with the chart of accounts and the applicable costs centers, as well as challenge the justification of the requisitions and change orders;
- Follow-up of the approval workflow of those documents, liaising with Headquarters and external offices operational units;
- Provide overall support for the monitoring and control of the company’s external offices budget including purchasing and invoice review & approval activities ensuring compliance with the company’s procurement procedures and guidelines;
- Provide support to the budget officer checking accuracy of actual expenditures reported compared with planned budget; calculating variations, identifying trends;
- Provide support to the external offices and budget officers whenever needed to comply with the end-of-year accounting policy (Transitoires & Prepayments);
- Reporting linked to the above-described activities;
- Administrative support to External Offices Unit team members in the Procure-to-Pay processes;
- Provide general assistance to the external offices on the procurement and contract management process including data collection, contract registration, monitoring and tracking of the due dates.

**MINIMUM REQUIREMENTS**:

- Experience in procurement, budget control and monitoring ideally in an international organization or public administration;
- Experience in contract administration/management;
- Sound knowledge of the EU public procurement as well as best-practices;
- Good understanding of the trends and developments within the Building and Facility Management sourcing market would be an advantage.

**LANGUAGES**:

- Good written and spoken knowledge of English and French - additional EU languages would be an advantage.

**ADVANTAGES**:

- Computer skills in Microsoft Office;

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