Personal Assistant

il y a 2 semaines

Luxembourg Université du Luxembourg Temps plein

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character.

Created in 2003, it strives today to meet tomorrow's major societal challenges, by nurturing an interdisciplinary approach and international outlook, investing in scientific quality and innovation, as well as offering personalised and multilingual teaching. The institution places particular emphasis on research with impact. To achieve this goal, its research priorities focus on digital transformation, medicine and health, as well as sustainable and societal development.
Times Higher Education ranks Uni.lu 20th in the Young University Ranking 2024 and among the top 250 universities in the world.

**Your role**:
Provide proactive and high-level office management and ensure a well-organised day-to-day functioning for the Vice-Rector for Academic and Student Affairs.
- Build and maintain a relationship built on trust, to enable management to operate effectively and efficiently. Able to anticipate or recognise issues and refer them immediately to the right person for resolution
- Ensure the confidential handling of sensitive documents and information and its adequate follow-up
- Ensure administrative activities such as reporting, presentations and budget follow-up
- Agenda management
- Organise, prepare, and follow up on internal and external meetings conferences and other events
- Organise and follow up on ad hoc activities to ensure timely completion and proper execution

**Your profile**:

- Bachelor’s degree or equivalent by work experience
- Several years’ experience in administration/secretary’s office; knowledge of a research environment is considered an asset
- Fluency in English and French (written and oral). A good understanding of German and/or Luxembourgish is a plus
- Excellent communication (including writing) and organisational skills with attention to detail and accuracy
- Proficiency with modern office software
- Positive and solution-oriented mindset
- Strong team player with excellent networking and coordination skills, able to work in an international, multidisciplinary, and multicultural environment

**We offer**:

- Multilingual and international character. Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the “University of the Greater Region” (UniGR)
- A modern and dynamic university. High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructure
- A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs

**How to apply**:

- Applications should include:_
- Curriculum Vitae
- Cover letter
- General information:_
- Contract Type: Permanent
- Work Hours: Full Time 40.0 Hours per Week
- Location: Campus Belval
- Internal Title: Personal assistant
- Job Reference: UOL06810

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