Administrative Assistant

**THE OPPORTUNITY**

We are a truly global organisation with lawyers located in more than 40 countries throughout the Americas, Europe, the Middle East, Africa and Asia Pacific, and a superb pedigree in the Legal sector. We proud ourselves on our award winning highly innovative approach, which has won us clients ranging from multinational, Global 1000, and Fortune 500 enterprises to emerging companies developing industry-leading technologies, across all sectors.

We need someone who is passionate about assisting the lawyers to give great service to clients, helping to achieve our goal, to be the leading global business Law firm.

You will be a highly professional and organised individual, energetic, enthusiastic and with great people skills. As a dedicated team player, you will flourish within our fast-moving environment, enjoying an excellent remuneration package and great opportunities to advance your career within our global Firm. We are an entrepreneurial team that enjoy the work we do within an international setting.

Will you add your skills to our Luxembourg team?

**MAIN DUTIES AND RESPONSIBILITIES**
- Working closely with the Lawyers and the Billing & Collection Manager on the billing process (Client billing process)
- Working collaboratively with the rest of the secretarial team, to provide a comprehensive secretarial/admin support service
- Assisting lawyers with filings or other registrations with company registers
- Executing tasks related to lawyers' time entry and new business intake requests and general file organisation and maintenance
- Pro-actively managing and maintaining fee earners' diaries
- Organising meetings, events and travels
- Liaising with a wide range of internal stakeholders and clients

**ABOUT YOU**
- Previous proven secretarial experience in a fast pace corporate environment. Law firm environment is an asset
- Excellent experience with Microsoft office software packages
- Strong Communication (verbal, written incl. reporting) - advanced presentation skills in PowerPoint / Excel/ Word - with experience in pulling together business management quality decks
- Able to communicate fluently in French with a high level of written and spoken business English. German is an asset
- Highly structured and organized
- Able to demonstrate initiative and energetic approach to the work
- Able to work as part of a team and able to work calmly under pressure
- Problem solving ability and ability to take ownership of tasks
- Positive spirit and collaborative mindset

**ABOUT US**

DLA Piper is a global law firm with lawyers located in more than 40 countries throughout the Americas, Europe, the Middle East, Africa and Asia Pacific. Our global reach ensures that we can help businesses with their legal needs anywhere in the world. We strive to be the leading global business law firm by delivering quality, service excellence and value to our clients and offering practical and innovative legal solutions to help them succeed. Our clients range from multinational, Global 1000, and Fortune 500 enterprises to emerging companies developing industry-leading technologies, as well as government and public sector bodies.

**OUR VALUES**

In everything we do connected with our People, our Clients and our Communities, we live by these values:

- **Be Supportive** - we are compassionate and inclusive, valuing diversity and act thoughtfully
- **Be Collaborative** - we are proactive, passionate team players, investing in our relationships
- **Be Bold** - we are fearless and inquisitive, challenging ourselves to think big and find creative new solutions
- **Be Exceptional** - we are strategic and driven, exceeding standards and expectations

**DIVERSITY AND INCLUSION**

At DLA Piper, diversity and inclusion underpins how we live our values and everything we do. We believe that everyone has a voice, and that everyone’s voice counts. We know that the rich diversity across our firm makes us stronger, more innovative and creative, which helps us to better serve our clients and communities. We are committed to providing an inclusive working environment and culture across our global firm, where everyone can bring their authentic self to work.

We support anyone with a disability or long term health condition to ensure they have the opportunity to perform at their best. If you have not done so already, please let us know if you require any support so we can make the right adjustments and considerations should they be required.

**AGILE WORKING