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HR Officer Front Desk
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The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character.
Created in 2003, it strives today to meet tomorrow's major societal challenges, by nurturing an interdisciplinary approach and international outlook, investing in scientific quality and innovation, as well as offering personalised and multilingual teaching. The institution places particular emphasis on research with impact. To achieve this goal, its research priorities focus on digital transformation, medicine and health, as well as sustainable and societal development.
Times Higher Education ranks Uni.lu 20th in the Young University Ranking 2024 and among the top 250 universities in the world.
**Your role**:
We are looking for a pleasant Front Desk HR Officer to undertake all receptionist and clerical duties at the desk of our HR main entrance. You will be the “face” of the HR Department for all Employees and visitors and will be responsible for the first impression we make.
The goal is to make employees, guests and visitors feel comfortable and valued while on our premises.
- Act as first point of contact for employees for all HR related questions
- Answer questions and address complaints
- Provide excellent administrative support and customer service to internal staff and clients
- Keep front desk tidy and presentable with all necessary material; e.g. pens, forms, paper
- Greet and welcome employees, guests or visitors
- Maintain accurate time management records (holidays, sick leaves, any other absences)
- Strongly support the rest of the HR Admin team by providing reliable data for payroll execution
- Follow-up with public institutions on HR related topics as sick leaves, occupational check-ups of Employees, etc
- Answer all incoming calls and redirect them or keep messages
- Receive letters, packages etc. and distribute them
- Prepare outgoing mail by drafting correspondence, securing parcels etc.
- Check and formulate accurate and timely responses to HR tickets received
- Monitor office supplies and place orders when necessary
- Keep updated records and files
- Take up other duties as assigned
**Your profile**:
- Higher Vocational certificate or diploma - Bachelor’s degree or equivalent
by work experience
- 3-6 years of relevant work experience
- Proven experience as HR Front Desk representative
- Good general understanding of the HR function
- Good interpersonal skills; discrete, accurate and trustworthy
- Strong communication and Customer-oriented skills
- Good organizational and organizational skills, great attention to details
- Multi-tasking and problem-solving skills
- Very good knowledge of MS-Office and ideally SAP HR
- Very good command of French and English required. German would be an asset
**We offer**:
- Multilingual and international character. Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the “University of the Greater Region” (UniGR)
- A modern and dynamic university. High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructure
- A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs
**How to apply**:
- Applications should include:_
- Curriculum Vitae
- Cover letter
- General information:_
- Contract Type: Fixed Term Contract 9 Month
- Work Hours: Full Time 40.0 Hours per Week
- Location: Campus Belval
- Internal Title: HR officer
- Job Reference: UOL07199
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