Executive Assistant
il y a 5 jours
**Basic information**:
- Job Name:
- Executive Assistant
- Location:
- Luxembourg
- Line of Business:
- Finance
- Job Function:
- Investor Services
- Date:
- Wednesday, February 19, 2025
**Position Summary**:
- The principal responsibility of this position is to provide administrative support to the Luxembourg Corporate Private Equity team members.
**Responsibilities**:
- Leverage productivity software (especially Microsoft Office and Instant Messaging) to maintain calendars, contacts and tasks.
- Schedule and coordinate internal and external meetings.
- Liaise with different offices in Europe and US.
- Organize and maintain ongoing records (offline and online) regarding project files, trade periodicals, reports, events and portfolio company records (including archiving), updating internal trackers, filing internal forms.
- Create moderate document (Microsoft Word, Excel and PowerPoint).
- Provide general administrative support as requested (e.g. mail/document merger, registered mail, update shareholders registers, drafting basic and standard legal documents, drafting audit confirmation letters, completing basic requests for the tax and VAT administration).
- Coordination with regards to the signatures of documents and notarization of documents, printing documents, scanning, saving and filing documents.
- Preparation of quarterly board meetings, (e.g. sending meeting requests, preparation of skeleton of board minutes, preparation of e-packs, printing documents).
- RCS liaison (e.g. excerpt requests, filing re change of board of managers or transfer of shares, filing of the annual accounts) and RBE.
- Assist in a wide variety of projects as assigned
- Other reasonably related duties as assigned.
**Qualifications**:
**Education & Certificates**
- College degree preferred.
**Professional Experience**
- Minimum of three years administrative or secretarial experience
- Fluency in English and good level of French essential. Any additional language is an asset.
- Strong organizational skills and attention to detail.
- Ability to work independently with strong follow-through skills.
- Excellent communication skills - both verbal and written.
- Flexibility to juggle moderate degree of multiple and changing priorities.
- Resourcefulness (especially online) in executing projects.
- Collaborative/teamwork attitude and skills a must.
- Pro-actively anticipate work assignments whenever possible.
- Maintain confidentiality of all sensitive and confidential issues.
**Competencies & Attributes**
- Excellent Microsoft Office skills (including Outlook, Word, Excel, Mail merge and PowerPoint).
**Company Information**:
The Carlyle Group (NASDAQ: CG) is a global investment firm with $441 billion of assets under management and more than half of the AUM managed by women, across 612 investment vehicles as of December 31, 2024. Founded in 1987 in Washington, DC, Carlyle has grown into one of the world's largest and most successful investment firms, with more than 2,300 professionals operating in 29 offices in North America, Europe, the Middle East, Asia and Australia. Carlyle places an emphasis on development, retention and inclusion as supported by our internal processes and seven Employee Resource Groups (ERGs). Carlyle's purpose is to invest wisely and create value on behalf of its investors, which range from public and private pension funds to wealthy individuals and families to sovereign wealth funds, unions and corporations. Carlyle invests across three segments - Global Private Equity, Global Credit and Investment Solutions - and has expertise in various industries, including: aerospace, defense & government services, consumer & retail, energy, financial services, healthcare, industrial, real estate, technology & business services, telecommunications & media and transportation.
At Carlyle, we believe that a wide spectrum of experiences and viewpoints drives performance and success. Our CEO, Harvey Schwartz, has stated that, "To build better businesses and create value for all of our stakeholders, we are focused on assembling leadership teams with the strongest insights from a range of perspectives." We strive to foster an environment where ideas are openly shared and valued. By bringing together teams with varied expertise and approaches, we enjoy a competitive advantage and create a stronger foundation for long-term success.
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