Part-time Administrative Assistant

il y a 1 semaine

Luxembourg LUXRELO Temps plein

**We have an opportunity for a part-time Administrative Assistant...**

LuxRelo is in the global mobility industry and one of the main providers of Relocation and Immigration Services in Luxembourg.

We help professional people relocate to Luxembourg, helping them with Visas, finding Housing, Education and everything associated with moving themselves and their families here.

With more than 170 nationalities in Luxembourg, the relocation activity is booming, and we are now looking for someone to join the team.
- At LuxRelo, we owe our success to our people and processes, so if you’d like to work in this dynamic and growing market, working with one of the top service providers - we’d like to hear from you._

**Job description**:
The person will perform a mix of office administration and direct relationship with the expats.

**The ideal person for the position is organised & efficient with administrative tasks, has a detail-oriented mindset and is customer oriented. Multitasking is an essential quality to bring to the position.**

**Tasks and Responsibilities of the Administrative Assistant**:

- Create and manage the client file on our IT platform
- Organise the translation of documents
- Organise an accompany the assignees for the declaration of arrival and the medical appointments
- Search for temporary accommodations and manage the reservations
- Perform a variety of administrative duties, such as immigration registration, social security declaration, family benefits, exchange of driving license, tax cards change,....
- Punctually help to organise home searches and settling-in support
- Manage the office needs and supplies.
- Keep up to date on local knowledge as well as expatriate issues in the international community including housing market, international schools, leisures, health system, administrative processes, public transportation.

**Skills and Qualifications of the Administrative Assistant**
- Bilingual French / English - any extra languages is an asset
- Proven administrative experience
- Be trustful, organised, methodical, details oriented and rigorous
- Live in Luxembourg and have a very good knowledge of the country
- Customer focused and empathy to feel the needs of the expats with ability to manage priorities is key
- Open minded and interested in other cultures
- Dynamic and neat appearance
- Ability to multitask and manage time wisely
- Superb written and verbal communication skills
- Ability to being both process focused and service oriented
- Ability to manage stress and be reactive
- Ability to handle challenging situations and find solutions
- Comfortable handling confidential information, diplomatic, and ability to assist high level customers
- Team spirit and ability to work independently
- IT skills and ability to learn new software and systems
- Preferably a previous experience in a similar role
- University or Bachelor’s degree

**Working conditions**:

- Flexible schedules
- A dynamic multicultural team, with a management based on respect and trust
- Salary to be discussed according to skills and experience
- ... Are you tempted by this human and professional adventure ?_

**Job Type**: Part-time

Formation:

- BTS (Exigé)

Expérience:

- secretariat: 1 an (Exigé)

Langue:

- anglais et français (Exigé)

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