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Administrative Support Specialist
il y a 3 semaines
We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team.
The successful candidate will provide administrative support to our professionals, ensuring seamless execution of tasks and projects. Key responsibilities include:
- Scheduling meetings, conference calls, and organizing internal and external events;
- Coordinating administrative tasks related to client portfolios, maintaining accurate records, and monitoring file life cycles;
- Managing communication channels, including emails, phone calls, and written correspondence;
- Ensuring compliance with firm rules and standards, collaborating with the KYC and risk teams as needed;
- Updating our CRM database regularly to reflect accurate information;
- Maintaining financial records and monitoring budget constraints for client files;
- Filing documents in compliance with applicable conventions using dedicated software.
To be considered for this role, you should possess:
- A degree in Office Management or International Administrative Management (ESA) or Euro Management Assistant or equivalent;
- Excellent time management skills, ability to multitask, and prioritize work effectively;
- First professional experience as an assistant in an international environment, preferably in the advisory or financial sector;
- Fluency in both written and spoken German (native speaker level) and English; ideally with a good or basic command of French;
- High proficiency in MS Office;
- Service-oriented mindset, attention to detail, and problem-solving skills;
- Able to work autonomously and as a team player, handling confidential information with discretion.
We offer a dynamic working environment that promotes collaborative work, flexibility, and hybrid working options. Our team is multicultural, diverse, and committed to excellence. We believe in empowering our professionals from the start, providing them with the necessary tools and training to thrive in their roles.
We value equal opportunities and recognize each employee's unique contribution to our community. For more information on our diversity and inclusion policy, please refer to our website.
If you are interested in this opportunity, we look forward to reviewing your application.
