Highly Skilled Legal Assistant

il y a 1 mois


Luxembourg City Ashurst LLP Luxembourg Branch Temps plein

About Ashurst LLP Luxembourg Branch


Ashurst LLP Luxembourg Branch is a leading progressive global law firm with a rich history spanning over two centuries. Our team is committed to providing excellent standards of service to our clients, who include local and global corporates, financial institutions, and governments in all areas of commercial law.



Job Overview

We are seeking a highly skilled Legal Secretary to join our team on a fixed-term contract to cover maternity/parental leave. The successful candidate will provide efficient and diverse administrative, organisational, and document support to all practice areas within the office.



Key Responsibilities

The Legal Secretary will be responsible for:



  • General Administrative Support: Managing emails, creating, amending, and proofreading documents, handling RCS recording and filing, and assisting with various ad-hoc projects.
  • Organisation: Answering calls, arranging conference or video calls, arranging travel requirements, processing and submitting expense claims, and liaising with resources to resolve problems or issues on behalf of lawyers.
  • Billing Assistance: Assisting with the monthly billing process, creating or amending written or dictated bill narratives, and assisting with client file opening and related processes.
  • Business Development: Updating records and contact details, carrying out research for pitches, marketing, events, and briefing packs, and assisting with the coordination of small client events.


Requirements

To be successful in this role, you will need:



  • At least 2 years of relevant experience in a law firm or professional firm.
  • Fluency in both French and English.
  • Excellent technical ability in Microsoft Office, including Word, Excel, and PowerPoint.
  • A 'can do' approach and strong organisational skills, with a high level of initiative and a willingness to take ownership of tasks.
  • Good communication skills, both written and spoken, and the ability to liaise across all areas within the firm.
  • A methodical approach, with high levels of attention to detail, providing work that is quality checked and complete.
  • A team player, able to work well with others to achieve departmental or task-specific goals.



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