Administrative Support Junior

il y a 4 jours


Luxembourg European Parliament (EP) infeurope S.A. Temps plein

**Job Type(s)**:Contract/Consultant**Location(s)**:Luxembourg - Luxembourg**Start Date**: 11.11.2024 **End Date**: 05.05.2025

**TASKS**
- Preparation of Expenses Reports: Collect the relevant information and documents and prepare the expenses claims on behalf of the travelers for reimbursement.
- Mailbox Management: Monitor and respond to inquiries in the common mailbox, ensuring prompt communication and efficient follow-up on requests.
- Occasional Transportation Requests: treat the transportation services requests, such as vans, minibuses, and buses, for occasional needs, ensuring schedules are met and service quality is maintained.
- Shuttle Service Coordination: Manage requests for the interinstitutional shuttle service between Luxembourg and Brussels, liaising with relevant stakeholders to ensure seamless operations.
- Invoice and Budget Management: Follow up on invoicing, track payments, and assist in the preparation and monitoring of budgets for transportation services.
- Support for Senior Staff: Provide administrative support to senior staff in their activities.

**KNOWLEDGE**
- Certified secondary-level education and certificate/diploma of further studies in administration (minimum 2 years) or equivalent proven experience
- At least 2 years of experience in administrative assistance
- Fluency in English and French, min C1 level or equivalent

**COMPETENCE**
- Knowledge of Oracle PeopleSoft would be an asset.

**SKILLS**
- Accuracy and respect of procedures
- Capacity and willingness to work in a team environment
- Strong sense of responsibility, initiative, integrity and commitment
- Service and customer orientation, including tact and politeness
- Ability to organise and prioritise workload, resistant to stress
- Reliability
- Flexibility and adaptability
- Result-oriented
- Good relational and communication skills in a multicultural environment


  • Junior Office Manager

    il y a 2 jours


    Luxembourg Austin Bright Temps plein

    **À propos de notre client** Notre client, une société reconnue au Luxembourg pour sa gestion dynamique et son approche multiculturelle, recherche un(e) Junior Office Manager pour rejoindre son équipe. L'entreprise est installée dans des bureaux modernes et favorise un environnement collaboratif avec une hiérarchie horizontale. En tant que Junior...

  • Administrative Support

    il y a 2 jours


    Luxembourg infeurope S.A. Temps plein

    **Job Type(s)**:240 man days**Location(s)**:Luxembourg - Luxembourginfeurope is looking for **Administrative Support - Procurement - Contracts - Junior** profile with at least 1 year of experience in Luxembourg. The assignment is expected to start on **01/11/2024 (“Start Date”) and last until 31/12/2025 (“End Date”).** The total maximum workload is...


  • Luxembourg atHome Group Temps plein

    Description Le/la Support & Administrative Officer est chargé/e de la gestion de l’agence, de la réception des clients et du suivi administratif. Sa mission consiste à assurer le bon fonctionnement de l’agence. **Missions**: **Suivi administratif **:Fournir le support administratif et la revue qualité appropriés - Travailler en collaboration avec...


  • Luxembourg PAI Partners Temps plein

    **Junior administrative assistant**: Due to its continuous growth and expansion, PAI Partners is recruiting a junior administrative assistant. **About PAI Partners** PAI Partners is a pre-eminent private equity firm, investing in market-leading companies across the globe. It currently manages more than € 25,4bn of dedicated buyout funds and, since 1994,...

  • Administrative Support

    il y a 1 semaine


    Luxembourg Northern Trust Corp. Temps plein

    **About Northern Trust**: Northern Trust, a Fortune 500 company, is a globally recognized, award-winning financial institution that has been in continuous operation since 1889. Northern Trust is proud to provide innovative financial services and guidance to the world’s most successful individuals, families and institutions by remaining true to our...

  • Support Administratif

    il y a 2 jours


    Luxembourg Autopolis Temps plein

    Description **Vous êtes passionné(e) par l'automobile et rêvez d'un poste dynamique au sein d'une entreprise en plein essor ?** **Rejoignez notre équipe en tant que Support Administratif !** **Au sein de notre garage automobile, nous recherchons un(e) Support Administratif(ve) enthousiaste et rigoureux(se) pour intégrer notre équipe...


  • Luxembourg WLEGAL Temps plein

    Family Office à Luxembourg-ville recherche un(e) employé(e) / étudiant(e) pour la fonction suivante: **Support administratif** Date d’entrée : de suite Durée déterminée de 2 mois **Vos responsabilités principales seront**: - assistance administrative sur des projets juridiques du cabinet ; - travaux administratifs variés (notamment...

  • Junior Administrative

    il y a 2 semaines


    Luxembourg infeurope S.A. Temps plein

    **Job Type(s)**:CDI**Location(s)**:Luxembourg**Company Name**:infeurope S.A.infeurope is looking for a **Junior Administrative - Travel Assistant (F/M)** in Luxembourg. **MAIN TASKS**: - Travel Request Submission and Approval; - Travel Authorisation Approval; - Provide Travel options to traveller; - Organisation of the mission; - Travel Authorisation...


  • Luxembourg infeurope S.A. Temps plein

    **Job Type(s)**:Contract/Consultant **Location(s)**:Luxembourg infeurope is looking for **Administrative Support Senior Consultant** with minimum 7 years of experience. **Start Date: 01/03/2025 - End Date: 31/12/2025. Onsite position.** **TASKS** **Software license administration activities**: - Provide transversal day-to-day operational assistance to...


  • Luxembourg infeurope S.A. Temps plein

    **Job Type(s)**:CDD Freelance**Location(s)**:Luxembourg**Company Name**:infeurope S.A.- infeurope is looking for an - **Administrative Assistant (F/M)** for the business areas Procurement (support and control of Procure-To Pay processes) and Contracts (support and control of the operation of formal contracts for supply of products and services).**TASKS**: -...


  • Luxembourg TMC Temps plein

    LuxembourgTMC Luxembourg is a company which is built on the principles of transparency & entrepreneurship. Our business model “the employeneurship” is truly unique and to strengthen the team, we are currently looking for an administrative support specialist. **| Your challenges?**: - Respond to incoming phone calls and provide support to individuals...


  • Luxembourg Deutsche Börse Temps plein

    **Learn. Develop. Grow. But always: Share value**: Join our international team that drives positive change, united by a spirit of openness and curiosity. We empower you to have an impact and to grow - personally and professionally. With us, you work at the heart of financial systems and evolve the way markets operate. We’re excited about the future because...


  • Luxembourg Northern Trust Corp. Temps plein

    **About Northern Trust**: Northern Trust, a Fortune 500 company, is a globally recognized, award-winning financial institution that has been in continuous operation since 1889. Northern Trust is proud to provide innovative financial services and guidance to the world’s most successful individuals, families and institutions by remaining true to our...

  • Support Juridique

    il y a 5 jours


    Luxembourg WLEGAL Temps plein

    Etude d'avocats à Luxembourg recherche pour son développement: **Support juridique & administratif / Assistant(e) personnel(le)** Date d’entrée : de suite ou à convenir **Vos responsabilités principales seront**: - l’accueil téléphonique - le secrétariat au niveau administratif (suivi du courrier, classement interne,) et organisationnel pour...

  • Junior Shelter Officer

    il y a 13 heures


    Luxembourg Croix-Rouge luxembourgeoise Temps plein

    The Red Cross Luxembourg is hiring a **Junior Shelter Officer - Luxembourg (M/F/D) - reference: 4398**: For a unique opportunity to contribute to the monitoring and implementation of humanitarian projects of the International Aid of the Luxembourg Red Cross A.S.B.L. (AICRL), we are hiring a **Junior Shelter Officer **on a **12-month fixed-term contract...

  • Legal Administrative Assistant

    il y a 2 semaines


    Luxembourg Axis Group Temps plein

    Build strong working relationships within the team and across the firm. Encourage collaboration with partners, fee earners, and business leaders. Share feedback quickly to help maintain excellent service. Exchange knowledge and best practices to ensure consistent support. Act as a mentor to junior... **Description** Build strong working relationships within...

  • Corporate Officer

    il y a 3 jours


    Luxembourg Engelwood Group Temps plein

    **Engelwood Asset Management S.A. - Corporate Officer - Junior**: **Engelwood Asset Management S.A. is active in fund structuring, asset management and asset services. The company was founded in July 2001 and was renamed Engelwood Asset Management S.A. in July 2019.** **Engelwood Asset Management S.A. is a CSSF regulated third party AIFM (European...

  • Junior Corporate Officer

    il y a 2 semaines


    Luxembourg IQ-EQ Temps plein

    **Company Description** IQ-EQ is a leading Investor Services group which combines global expertise with an unwavering focus on client service delivery. We support fund managers, global companies, family offices and private clients operating worldwide. As a junior with the ability to join our Corporate team, every day brings a new challenge so you’ll need...

  • Junior Project Manager

    il y a 13 heures


    Luxembourg SGF Global Temps plein

    **Junior Project Manager** **Luxembourg** SGF Global is looking for a Junior Project Manager in Luxembourg **YOUR ROLE**: - Support the Programme and Projects Managers in the delivery of the projects. - Supervise the achivements of agreed deadlines and quality. - Make presentations to all levels of management. - Manages one or more teams of engineers. -...


  • Luxembourg Brown Brothers Harriman Temps plein

    At BBH, Partnership is more than a form of ownership—it’s our approach to business and relationships. We know that supporting your professional and personal goals is the best way to help our clients and advance our business. We take that responsibility seriously. With a 200-year legacy and a shared passion for what’s next, this is the right place to...