Executive Assistant and Office Manager
il y a 3 semaines
Job Title: Executive Assistant and Office Manager
Location: Luxembourg
Department: Luxembourg Operations
Reporting to: Conducting Officer
ICG Summary
ICG (Intermediate Capital Group) is a FTSE-listed, FCA-regulated alternative asset manager creating sustainable value by partnering with ambitious businesses. We have over 30 years' history and today we manage $68.5bn of assets and invest across the capital structure. The firm employs 575 people in 15 countries around the world and is well positioned for growth and benefits from the long-term trend of increased demand for alternative investments.
To make the most of your career at ICG, you will be inquisitive, self-motivated, engaged, collaborative and agile. ICG is a place where we are all dedicated to achieving common goals.
Our teams describe ICG as ambitious, collaborative, empowered, entrepreneurial, professional and acting with integrity. We translated these attributes into a core set of values and, together with our purpose, this represents who we are today and whom we aspire to be tomorrow.
For three decades we have been constantly striving for excellence in all aspects of our business. Whether that is through the people who join us, how we support and develop them throughout their career, and the culture we create and live in. It is also evident in the role we play in society through the investments we make, our charity work and what we stand for.
We relentlessly pursue our ambition to provide an inclusive and diverse environment where everyone has plenty of opportunities to contribute, succeed and be themselves.
Position Summary
This is an EA role supporting a small group of Conducting Officers across in Luxembourg.
The Global EA team consists of 40 employees situated between London, Europe, Middle East, Asia Pacific and North America. EAs work together supporting senior Directors across the business and onboard new joiners. Everyone is capable, experienced and has a strong connection to the company, within the EA team and business areas they support. There is a collaborative and hardworking quality output ethic in the team. Core responsibilities of the role are diary, travel, expenses and business support. EAs co-ordinate with an external travel company to organise travel.
Primary Responsibilities
The responsibilities of the role include, but are not limited to:
Executive Assistant
- Extensive calendar management, coordinating schedules, internal and external calls and meetings
- Arranging international travel and itineraries
- Organising team and business area events including lunches and dinners
- Business assistance including formatting and working on documents, spreadsheets and presentations
- General EA duties including completing expenses, onboarding new joiners and taking actions
- System and data management support including updating the HR system with absence and holidays, updating contacts and system filing
- Ad hoc duties as required including support and cover for other EA’s.
Office Manager
- Reception and hospitality of external guests
- Ordering office supplies
- Co-ordinating with IT
- Monitoring payment runs.
- Office maintenance support
Key Requirements/ Qualifications
Demonstrable extensive EA / Office Manager experience supporting at Senior Management/Managing Director level working within banking, financial services, or commercial industry.
Technical
- Advanced Microsoft Office skills including Outlook, Word, Excel, and PowerPoint
- Proficiency in written and oral English
Individual
- Excellent organisational skills, flexibility, and ability to multitask.
- Ability to work independently, effectively and remain calm under pressure.
- Excellent interpersonal/communication skills with a positive helpful attitude and teamwork skills
- Accuracy and attention to detail whilst working to meet strict deadlines
- Complete understanding of confidentiality issues and use of discretion
- Reliable, trustworthy, and respected
- Professional and a quick learner
ICG will provide equal employment opportunity to all employees and applicants for employment. No employee will be discriminated against in hiring or employment because of race, colour, sex, age, disability, religion, national origin, marital status, sexual orientation, gender identity and/or expression, ancestry, military status, genetic information, or any other basis protected by applicable federal, state or local law.
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