Executive Assistant

Il y a 6 mois


Luxembourg LHH Temps plein

Our client, an Investment Bank, is looking for its future** Executive Assistant.**

This job offer is a temporary contract for 1 year.

LHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialised in the employment of middle and top management and highly qualified professionals in contracting, temporary and permanent placement.

At LHH Recruitment Solutions, we believe in talent, not labels, and embrace diversity and promote more inclusive employment to our clients and partners.

**Your Responsibilities**
- Provide assistance to the Director General and Department Heads including calendar management communicating with internal and external counterparties and acting as a delegate where appropriate in workflows and administrative processes
- Manage the DG & Department Heads' agenda efficiently so as to optimise time allocation, co-ordinate arrangements for appointments and resolve conflicting demands
- Liaise with Protocol, Facility Management, Budget officer and external service providers
- Organise and coordinate business trips/missions, including travel arrangements, administrative preparation and follow-up as well as preparation of required documentation and information
- Assist the other Executive Assistants in the Directorate in the office-related logistics tasks: workspace management, implementing the new parking policy and taking care of the lockers data management in cooperation with Facility Management
- Initiate and follow up on operational workflows on behalf of the DG and Heads of Department
- Identify and initiate improvements and developments of existing methods and processes
- Organise, update and maintain appropriate filing of electronic and paper documentation, as well as ensure data quality, to enable easy access and retrieval
- Maintain relations with key external suppliers and contacts, and ensure effective communication and collaboration, this includes greeting clients and visitors as needed
- Liaise with other Executive Assistants, GCS Coordination concerning various issues (e.g. staffing, consultants, organisation, processes & procedures, budget, etc.) with the utmost discretion, especially when handling issues of confidential or sensitive nature
- Ensure back up of other Executive Assistants during their absence to guarantee continuous business support

**Your profile**:

- You have** at least five years' experience in an administrative support role, including at least one year as a personal assistant**:

- You have a good command of the advanced functions of standard office automation tools, in particular Excel, Word, PowerPoint, Outlook...
- You are able to work under limited supervision
- You are proactive and take the initiative
- You are flexible and able to prioritise and manage several tasks simultaneously
- You are** fluent in English.** French language skills would be highly appreciated.

To include yourself in this recruitment process; to find out more information about this role; or to discuss other career opportunities we have available, please contact **Aurélia Michaux **as soon as possible - CONFIDENTIALITY ASSURED.

Ready For Next.

LI-AM2


  • Executive Assistant

    Il y a 6 mois


    Luxembourg LHH Temps plein

    We're seeking a proactive and detail-oriented individual to join our team in the role of Executive Assistant. In this dynamic position, you'll play a crucial role in supporting our allocation processes and providing general administrative assistance. We are specialised in the employment of middle and top management and highly qualified professionals in...

  • Executive Assistant

    Il y a 6 mois


    Luxembourg LHH Temps plein

    Our client, an Investment Bank, is looking for its future** **Executive Assistant**.** This job offer is a temporary **one-year contract** to cover an increase in activity. Our client is based in Kirchberg. You will benefit from an international working environment with a great sense of flexibility and trust. LHH Recruitment Solutions offers extensive HR...


  • Luxembourg Amazon EU Sarl Temps plein

    Relevant experience as Executive Assistant / Personal Assistant supporting senior leadership - Proficiency in Microsoft Outlook, Microsoft Word, and Excel - History of partnering with other executive assistants - A strong aptitude for learning - Ability to consistently exercise good judgment - Impeccable attention to detail - Strong organizational and...

  • Executive Assistant

    Il y a 3 mois


    Luxembourg Brookfield Asset Management, Inc Temps plein

    **Location** Luxembourg - 26A Boulevard Royal **Business - Real Estate** **Brookfield Culture** Brookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our...

  • Executive Assistant

    Il y a 7 mois


    Luxembourg JPMorgan Chase & Co Temps plein

    **JOB DESCRIPTION** Great opportunity for a highly motivated and experienced Executive Assistant to join a dynamic team at J.P. Morgan Private Bank. As an Executive Administrative Assistant within the Private Bank, you will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for...

  • Executive Assistant

    Il y a 6 mois


    Luxembourg Austin Bright Temps plein

    One of our partners a well-known international law firm is currently looking for an executive assistant to complete their team. They have over 50 offices worldwide and offer employees and associates the opportunity to play an integral part in consolidating the office's presence within the Luxembourg market. The Executive Assistant will organize and execute...

  • Executive Assistant

    il y a 1 mois


    Luxembourg City 12394387 Temps plein

    Executive Assistant À propos de nous : Nous sommes une société basée au centre de Luxembourg-ville, spécialisée dans la gestion de patrimoine. Notre équipe est en pleine expansion. Description du poste : Nous recherchons un(e) Executive Assistant motivé(e) et polyvalent(e) pour rejoindre notre équipe dynamique. Vous jouerez un rôle important...

  • Executive Assistant

    il y a 4 semaines


    Luxembourg City Eurolux Consulting Ltd Temps plein

    Calling all Luxembourg Executive Assistants in the finance, trust, asset management or banking sector! Our client is looking for a Executive Assistant / PA to join their small, warm and friendly office. In return for your hard work, you'll get great colleagues, learning opportunity, and great conditions. The role requires someone who has around 1 or 2 years'...

  • Executive Assistant

    Il y a 8 mois


    Luxembourg Human Innovation Partners Temps plein

    HI Partners is seeking a highly organized and experienced Executive Assistant to join a prestigious firm in Luxembourg. As an Executive Assistant, you will provide high-level administrative support to executives and ensure the smooth operation of daily tasks. **Responsibilities**: - Manage and maintain executive schedules, including arranging meetings,...

  • Executive Assistant

    Il y a 6 mois


    Luxembourg Cezam Temps plein

    **À propos de nous**: **Cezam recrutement cabinet d’approche directe et de conseil **intervient dans la recherche et l’évaluation de profils experts métiers, cadres et dirigeants. Nos bureaux de Strasbourg, Paris, et Lille proposent des opportunités de carrière dans divers secteurs d’activités. Notre client,** groupe familial dans le transport,...

  • Executive Assistant

    Il y a 8 mois


    Luxembourg JPMorgan Chase & Co Temps plein

    **JOB DESCRIPTION** You will work in a fast paced, vibrate environment, supporting a range of different teams with different needs within the Private Bank. **Job Summary** As an Executive Administrative Assistant you will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for...


  • Luxembourg Amazon Business EU Sarl - H95 Temps plein

    Experience as an Executive Assistant Experience with executive level calendar management Experience with domestic or international travel coordination The Amazon Business CPS team is seeking an exceptionally driven, fast-moving, resourceful and proactive Executive Assistant. We are a passionate team innovating the procurement processes for business customers...

  • Corporate Services

    Il y a 6 mois


    Luxembourg SOFITEX Temps plein

    Description de l'entreprise Sofitex Talent Recruitment Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité. Description de...

  • Executive Assistant

    Il y a 7 mois


    Luxembourg Amazon EU Sarl Temps plein

    Relevant experience of senior level leadership support and/or this experience with Amazon senior stakeholders - Bachelor Degree - Experience with executive level calendar management - Experience with domestic or international travel coordination - Clear communications and written skills Workplace Health and Safety team seeks an exceptionally bright,...

  • Executive Assistant, Trc

    Il y a 6 mois


    Luxembourg Amazon EU Sarl Temps plein

    Bachelor’s degree or equivalent education preferred - 2+ years of Executive Assistant experience providing support for directors or senior level executives preferred - Fluent in written & spoken English - Experience with complex calendar management and scheduling of internal and external meetings, managing travel bookings, handling expenses as well as...

  • Executive Assistant

    Il y a 7 mois


    Luxembourg Amazon EU Sarl Temps plein

    Executive Assistant / Personal Assistant experience supporting senior leadership or previous project management experience. - Proficiency in Microsoft Outlook, Microsoft Word, and Excel - Strong organizational and communication and interpersonal skills - Bachelor's degree Amazon is seeking a bright, multi-tasking, and self-motivated Executive Assistant to...


  • Luxembourg Amazon Europe Core SARL - LUX Temps plein

    You are proficient in English (European Framework level C2) - Experience as an Executive Assistant, Personal Assistant or Secretarial experience at Director or Senior leadership level - Experience with complex calendar management and scheduling of internal and external meetings, managing travel bookings, handling expenses as well as multi-tasking in a fast...

  • Corporate Services

    Il y a 6 mois


    Luxembourg SOFITEX Temps plein

    Description de l'entreprise Sofitex Talent Recruitment Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité. Description de...

  • Executive Assistant, Eu Amxl

    il y a 2 semaines


    Luxembourg Amazon EU Sarl Temps plein

    Demonstrable experience in the key responsibilities of the role, as described above in the job posting. - Executive Assistant experience providing support for directors or senior level executives preferred. - Ability to effectively prioritize and deliver multiple assignments while also serving as point of contact for a large team. - Proficiency MS Office...


  • Luxembourg Amazon Europe Core Sarl Temps plein

    Executive Assistant / Personal Assistant experience supporting senior leadership or previous project management experience. - Proficiency in Microsoft Outlook, Microsoft Word, and Excel - Strong organizational and communication and interpersonal skills - Bachelor's degree Amazon is seeking a bright, multi-tasking, and self-motivated Executive Assistant to...