(Senior) Executive Assistant

Il y a 6 mois


Luxembourg SOFITEX Temps plein

Description de l'entreprise

Sofitex Talent Recruitment
Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.

Description de l'offre

For one of our clients, a European institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for a

**Senior Executive Assistant (M/F)**

The (Senior) Executive Assistant will report to the Head of Department and works in close cooperation with the Heads of Division. He/she will also communicate with the offices of MC members, other Directorates and external contacts.

**Accountabilities**:

- Distribute and circulate information within the Department in order to assist the Department Head in the performance of her duties and keep Departmental staff informed.
- Be responsible for scheduling of meetings and appointments on behalf of the Department Head. Monitor follow-up of management decisions. Interface with internal and external contacts.
- Draft/finalise correspondence, meeting notes and other communications.
- Prepare documents requiring Director’s approval and/or signature; monitor that deadlines are met and internal procedures are followed, liaise with other internal services and MC members.
- Review for quality of presentation reports, correspondence and communications coming from the Department.
- Coordinate with the secretariat teams of the Department and contribute to maintaining a good team spirit within these teams.
- Provide guidance to Department staff on administrative/operational procedures; identify improvements and developments of existing methods and processes; organise and update the Director’s filing system both electronic and paper.
- Follow up on approval processes for the Department and extract from Serapis reports on delivery on business objectives and others.
- Contribute to the preparation of the Department’s budget and to its follow -up in coordination with the Budget Officer.
- Coordinate in collaboration with GLO Personnel correspondent on a range of confidential/personnel issues, including internal/external recruitment
- Office planning: organisation of the office space and staff movement
- Ensure that office facilities are working and immediately maintained in case of issues
- Greeting visitors
- Coordinates appropriate materials for meetings, appointments and presentations. Follow processes and procedures and be able to give guidance to managers and groups they support
- Provides back-up support to other teams

Profil recherché
- Secondary level education, complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration etc) or secondary level education with equally qualified experience in a relevant field
- **Minimum 5 years of relevant professional experience**:

- **Excellent knowledge of written and spoken English. Working knowledge of French would be an advantage.**:

- Excellent knowledge of standard computer tools, particularly MS Office Tools (Word, Excel, Powerpoint)
- Knowledge of other EU languages would be an advantage.

**This is an opportunity for a long-term temporary contract (2-month initial contract + several extensions)**

**Salary**: 4250€ (level 2) or 5000€ (level 3), depending on years of experience



  • Luxembourg Amazon EU Sarl Temps plein

    Relevant experience as Executive Assistant / Personal Assistant supporting senior leadership - Proficiency in Microsoft Outlook, Microsoft Word, and Excel - History of partnering with other executive assistants - A strong aptitude for learning - Ability to consistently exercise good judgment - Impeccable attention to detail - Strong organizational and...

  • Executive Assistant

    il y a 1 mois


    Luxembourg City Eurolux Consulting Ltd Temps plein

    Calling all Luxembourg Executive Assistants in the finance, trust, asset management or banking sector! Our client is looking for a Executive Assistant / PA to join their small, warm and friendly office. In return for your hard work, you'll get great colleagues, learning opportunity, and great conditions. The role requires someone who has around 1 or 2 years'...

  • Executive Assistant

    Il y a 7 mois


    Luxembourg JPMorgan Chase & Co Temps plein

    **JOB DESCRIPTION** Great opportunity for a highly motivated and experienced Executive Assistant to join a dynamic team at J.P. Morgan Private Bank. As an Executive Administrative Assistant within the Private Bank, you will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for...


  • Luxembourg Amazon Europe Core SARL - LUX Temps plein

    You are proficient in English (European Framework level C2) - Experience as an Executive Assistant, Personal Assistant or Secretarial experience at Director or Senior leadership level - Experience with complex calendar management and scheduling of internal and external meetings, managing travel bookings, handling expenses as well as multi-tasking in a fast...

  • Executive Assistant

    Il y a 7 mois


    Luxembourg Amazon EU Sarl Temps plein

    Relevant experience of senior level leadership support and/or this experience with Amazon senior stakeholders - Bachelor Degree - Experience with executive level calendar management - Experience with domestic or international travel coordination - Clear communications and written skills Workplace Health and Safety team seeks an exceptionally bright,...

  • Executive Assistant, Trc

    Il y a 6 mois


    Luxembourg Amazon EU Sarl Temps plein

    Bachelor’s degree or equivalent education preferred - 2+ years of Executive Assistant experience providing support for directors or senior level executives preferred - Fluent in written & spoken English - Experience with complex calendar management and scheduling of internal and external meetings, managing travel bookings, handling expenses as well as...


  • Luxembourg Amazon EU Sarl Temps plein

    Fluency in English - Experience as an Executive Assistant, Personal Assistant or Secretarial experience at Director or Senior leadership level - Experience with complex calendar management and scheduling of internal and external meetings, managing travel bookings, handling expenses as well as multi-tasking in a fast pace environment - MS Office knowledge...

  • Executive Assistant

    Il y a 6 mois


    Luxembourg LHH Temps plein

    We're seeking a proactive and detail-oriented individual to join our team in the role of Executive Assistant. In this dynamic position, you'll play a crucial role in supporting our allocation processes and providing general administrative assistance. We are specialised in the employment of middle and top management and highly qualified professionals in...

  • Executive Assistant

    Il y a 8 mois


    Luxembourg JPMorgan Chase & Co Temps plein

    **JOB DESCRIPTION** You will work in a fast paced, vibrate environment, supporting a range of different teams with different needs within the Private Bank. **Job Summary** As an Executive Administrative Assistant you will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for...

  • Executive Assistant

    Il y a 6 mois


    Luxembourg LHH Temps plein

    Our client, an Investment Bank, is looking for its future** Executive Assistant.** This job offer is a temporary contract for 1 year. LHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialised in the employment of middle and top management and highly qualified professionals in contracting, temporary and permanent...

  • Executive Assistant

    Il y a 6 mois


    Luxembourg LHH Temps plein

    Our client, an Investment Bank, is looking for its future** **Executive Assistant**.** This job offer is a temporary **one-year contract** to cover an increase in activity. Our client is based in Kirchberg. You will benefit from an international working environment with a great sense of flexibility and trust. LHH Recruitment Solutions offers extensive HR...


  • Luxembourg Amazon Europe Core Sarl Temps plein

    Demonstrable experience in the key responsibilities of the role, as described above in the job posting. - Extensive experience as an Executive Assistant, Personal Assistant or Secretarial experience at Director or Senior leadership level. - Experience with executive level calendar management, domestic or international travel coordination. - Advanced MS...

  • Executive Assistant, Eu Amxl

    il y a 2 semaines


    Luxembourg Amazon EU Sarl Temps plein

    Demonstrable experience in the key responsibilities of the role, as described above in the job posting. - Executive Assistant experience providing support for directors or senior level executives preferred. - Ability to effectively prioritize and deliver multiple assignments while also serving as point of contact for a large team. - Proficiency MS Office...

  • Executive Assistant

    Il y a 3 mois


    Luxembourg Brookfield Asset Management, Inc Temps plein

    **Location** Luxembourg - 26A Boulevard Royal **Business - Real Estate** **Brookfield Culture** Brookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our...


  • Luxembourg Amazon Europe Core Sarl Temps plein

    Executive Assistant / Personal Assistant experience supporting senior leadership or previous project management experience. - Proficiency in Microsoft Outlook, Microsoft Word, and Excel - Strong organizational and communication and interpersonal skills - Bachelor's degree Amazon is seeking a bright, multi-tasking, and self-motivated Executive Assistant to...


  • Luxembourg Amazon EU Sarl - A84 Temps plein

    High school or equivalent diploma - 2+ years of experience providing support to senior leadership or 1+ years Amazon experience - Experience with Executive Level Calendar Management - Experience with Microsoft Outlook, Excel, and Word The Worldwide Amazon Stores organization is looking for an Executive Assistant who wants to work in a fast-paced, exciting,...

  • Executive Assistant

    Il y a 6 mois


    Luxembourg Austin Bright Temps plein

    One of our partners a well-known international law firm is currently looking for an executive assistant to complete their team. They have over 50 offices worldwide and offer employees and associates the opportunity to play an integral part in consolidating the office's presence within the Luxembourg market. The Executive Assistant will organize and execute...

  • Executive Assistant

    Il y a 7 mois


    Luxembourg Amazon Europe Core Sarl - D40 Temps plein

    Experience as an Executive Assistant - Experience with executive level calendar management - Experience with domestic or international travel coordination Come build the future of entertainment with us. Are you interested in shaping the future of movies and television? Do you want to define the next generation of how and what Amazon customers are...


  • Luxembourg Amazon EU Sarl Temps plein

    You are proficient in English (European Framework level C2) - Experience as an Executive Assistant, Personal Assistant or Secretarial experience at Director or Senior leadership level - Experience with complex calendar management and scheduling of internal and external meetings, managing travel bookings, handling expenses as well as multi-tasking in a fast...

  • Executive Assistant

    Il y a 2 mois


    Luxembourg City 12394387 Temps plein

    Executive Assistant À propos de nous : Nous sommes une société basée au centre de Luxembourg-ville, spécialisée dans la gestion de patrimoine. Notre équipe est en pleine expansion. Description du poste : Nous recherchons un(e) Executive Assistant motivé(e) et polyvalent(e) pour rejoindre notre équipe dynamique. Vous jouerez un rôle important...