Administrative & Billing Assistant

il y a 3 semaines

Luxembourg Arendt & Medernach Temps plein

Arendt Regulatory & Consulting is a Luxembourg specialist advisory company owned by Luxembourg’s largest law firm, Arendt & Medernach. Its consultants come from various horizons, with a strong background in consultancy and industry. Arendt Regulatory & Consulting proposes pragmatic and business-minded regulatory advice and assistance to professionals in the financial services industry.

Arendt Regulatory & Consulting is a young and enthusiastic firm composed of professionals from diverse backgrounds with strong track records in consultancy and the fund industry.

To be based in our Luxembourg office, we are looking for:
**Administrative & Billing Assistant**:
**Main duties and responsibilities**:

- Provide general administrative support to the entire team;
- Proactively manage calendars, schedule appointments, and arrange meetings, ensuring efficient time management and prioritization;
- Organise business trips (flight, hotel, road map, etc);
- Collaborate and communicate on day-to-day basis with the secretarial team;
- Create and draft documents (Microsoft Word, Excel, PowerPoint...);
- Handling the preparation of contracts, agreements and managing the signing, as well as tasks such as printing, scanning, saving, sending and organizing files;
- Coordinate and manage communication between the different business support teams (HR, accounting, KYC, marketing, reception );
- Handle confidential information with utmost discretion and maintain a high level of professionalism at all times;
- Screening telephone calls, enquiries and requests;
- Manage the stock of office supplies;
- Assisting with expenses reports & suppliers invoices;
- Generate and review of proforma invoices, reconciliation and implementation of clients instructions in the system and follow up of the WIP;
- Monitoring and analysing the financial aspects of the client files in collaboration with the partners and the accounting team;
- Acting as a contact person (internal/external) for the follow-up of the invoicing process;
- Ensuring that roles and deadlines are respected in the validation process of invoices.

**Key Skills, Attributes, and experience**:

- You hold a diploma in secretarial studies (tertiary education level Bachelor or Graduate);
- You have 4 to 5 years’ experience as an assistant;
- You have a perfect command of English and French (both spoken and written), German would be a plus but not essential;
- You have advanced skills with Microsoft office software packages (Word, Excel, Powerpoint, Outlook);
- You are able to work as part of a team or autonomously and have good communication / organisational skills;
- You are able to demonstrate initiative and energetic approach to the work;
- You have an exceptional attention to detail and accuracy;
- You are able to work as part of a team and able to work calmly under pressure;
- You have problem solving ability and ability to take ownership of tasks;
- You have a positive spirit and collaborative mindset.

**We offer**:

- Excellent internal training and career development;
- An entrepreneurial working environment giving priority to collaborative work;
- A hybrid working environment offering flexibility and the possibility to work from home;
- A challenging role within a renowned organization;
- A multicultural environment where we promote diversity, talent & ideas;
- The ability to work and interact with a wide variety of specialists.

**Interested?**

ARC

  • Billing Assistant

    Il y a 2 mois

    Luxembourg Simmons & Simmons LLP Temps plein

    **An open and energetic atmosphere and a personal approach - at Simmons & Simmons Luxembourg, we like to do things differently. Yes, we're part of an international network with offices in 20 countries, and our approach is rather entrepreneurial, innovative and all about putting people at the centre. In Luxembourg, we're a team of 50 amazing people, servicing...

  • Billing Assistant

    il y a 17 heures

    Luxembourg Simmons & Simmons LLP Temps plein

    **An open and energetic atmosphere and a personal approach - at Simmons & Simmons Luxembourg, we like to do things differently. Yes, we're part of an international network with offices in 20 countries, and our approach is rather entrepreneurial, innovative and all about putting people at the centre. In Luxembourg, we're a team of 50 amazing people, servicing...

  • Billing and Administrative Assistant

    il y a 2 semaines

    Luxembourg Select Luxembourg Temps plein

    **Organisation and department description** Our client is an international law firm offering a wide range of services in many sectors. Select has been mandated to recruit a Billing & Administrative Assistant, a key role for the efficiency of the office on a daily basis. **Job description** You will take part in supporting a team of experienced and talented...

  • Billing Assistant

    il y a 1 mois

    Luxembourg, Luxembourg Michael Page Luxembourg Temps plein

    The Billing Assistant is responsible for accurately preparing invoices, maintaining organized billing records, and collaborating with internal teams to ensure financial transparency and compliance with billing procedures. The role demands meticulous attention to detail and strong organizational skills to support efficient financial operations.About the...

  • Billing Assistant

    il y a 4 semaines

    Luxembourg, Luxembourg Michael Page Luxembourg Temps plein

    The Billing Assistant is responsible for accurately preparing invoices, maintaining organized billing records, and collaborating with internal teams to ensure financial transparency and compliance with billing procedures. The role demands meticulous attention to detail and strong organizational skills to support efficient financial operations.About the...

  • Billing Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg Simmons & Simmons LLP Temps plein

    An open and energetic atmosphere and a personal approach - at Simmons & Simmons Luxembourg, we like to do things differently. Yes, we're part of an international network with offices in 20 countries, and our approach is rather entrepreneurial, innovative and all about putting people at the centre. In Luxembourg, we're a team of 50 amazing people, servicing...

  • Billing and Administrative Assistant

    il y a 2 semaines

    Luxembourg Select Temps plein

    You will take part in supporting a team of experienced and talented lawyers. As a key person, you will need to provide the same level of quality service of the professionals you are working for and with. It means be passionate, dedicated and proactive. You are looking for a dynamic, motivating and challenging environment: this is the right job for you! As...

  • Billing and Administrative Assistant

    il y a 2 semaines

    Luxembourg Select Luxembourg Temps plein

    **Organisation and department description** Our client is an international law firm offering a wide range of services in many sectors. Select has been mandated to recruit an Administrative Assistant, a key role for the efficiency of the office on a daily basis. **Job description** You will take part in supporting a team of experienced and talented lawyers....

  • Billing Assistant

    Il y a 2 mois

    Luxembourg Do recruitment advisors Temps plein

    **Contract Type**: Permanent **Location**: Luxembourg **Salary**: Market related **Start Date**: 13-01-2023 **Reference**: JO0000004804 **Contact Name**: Ariane de Raucourt **Job published**: 13 January 2023 **BILLING ASSISTANT (M/F)** **THE JOB**: DO Recruitment Advisors is delighted to represent its client, a leading international law firm in...

  • Billing Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg Do recruitment advisors Temps plein

    Contract Type:PermanentLocation:LuxembourgSalary:Market relatedStart Date:Reference:JOContact Name:Ariane de RaucourtJob published:13 January 2023BILLING ASSISTANT (M/F)THE JOB:DO Recruitment Advisors is delighted to represent its client, a leading international law firm in Luxembourg, in their search to recruit several Billing Assistants to reinforce their...

  • Administrative & Billing Assistant

    il y a 4 semaines

    Luxembourg GoToFreedom Temps plein

    Nous recherchons des Billing Officer pour plusieurs de nos clients, Études d’avocats renommées sur la place. **Votre rôle**: Vous serez en charge de la récolte des informations nécessaires à la facturation et de la préparation des factures. Vous aurez pour responsabilités le respect des délais dans le processus de validation. En tant que contact...

  • Administrative & Billing Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg GoToFreedom Temps plein

    Nous recherchons des Billing Officer pour plusieurs de nos clients, Études d'avocats renommées sur la place.**Votre rôle**:Vous serez en charge de la récolte des informations nécessaires à la facturation et de la préparation des factures. Vous aurez pour responsabilités le respect des délais dans le processus de validation.En tant que contact clé...

  • Billing Assistant

    il y a 4 semaines

    Luxembourg Michael Page Luxembourg Temps plein

    The Billing Assistant is responsible for accurately preparing invoices, maintaining organized billing records, and collaborating with internal teams to ensure financial transparency and compliance with billing procedures. The role demands meticulous attention to detail and strong organizational skills to support efficient financial operations.Client...

  • Billing Assistant

    il y a 1 mois

    Luxembourg Michael Page Temps plein

    The Billing Assistant is responsible for accurately preparing invoices, maintaining organized billing records, and collaborating with internal teams to ensure financial transparency and compliance with billing procedures. The role demands meticulous attention to detail and strong organizational skills to support efficient financial operations. Client Details...

  • Billing Assistant

    il y a 1 mois

    Luxembourg Michael Page Luxembourg Temps plein

    The Billing Assistant is responsible for accurately preparing invoices, maintaining organized billing records, and collaborating with internal teams to ensure financial transparency and compliance with billing procedures. The role demands meticulous attention to detail and strong organizational skills to support efficient financial operations.Client...

  • Billing Assistant

    il y a 4 semaines

    Luxembourg Michael Page Temps plein

    The Billing Assistant is responsible for accurately preparing invoices, maintaining organized billing records, and collaborating with internal teams to ensure financial transparency and compliance with billing procedures. The role demands meticulous attention to detail and strong organizational skills to support efficient financial operations. Client Details...

  • Administrative & Billing Assistant (M/F)

    il y a 5 jours

    Luxembourg Arendt Temps plein

    Arendt Regulatory & Consulting is a Luxembourg specialist advisory company owned by Luxembourg’s largest law firm, Arendt & Medernach. Its consultants come from various horizons, with a strong background in consultancy and industry. Arendt Regulatory & Consulting proposes pragmatic and business-minded regulatory advice and assistance to professionals in...

  • Confirmed Billing Assistant

    Il y a 2 mois

    Luxembourg, Luxembourg Manpower Luxembourg S.A. Temps plein

    Manpower Permanent Placement is recruiting for one of its clients, an international Law and Tax firm, a Confirmed Billing Assistant (M/F/X) - Permanent role, to join the billing department of the company.Status: Permanent contract.Your Responsibilities:Producing, overseeing, and disseminating monthly proforma invoices. Examining proforma invoices, conducting...

  • Confirmed Billing Assistant

    il y a 4 semaines

    Luxembourg, Luxembourg Manpower Luxembourg S.A. Temps plein

    Manpower Permanent Placement is recruiting for one of its clients, an international Law and Tax firm, a Confirmed Billing Assistant (M/F/X) - Permanent role, to join the billing department of the company.Status: Permanent contract.Your Responsibilities:Producing, overseeing, and disseminating monthly proforma invoices. Examining proforma invoices, conducting...

  • Confirmed Billing Assistant

    il y a 4 semaines

    Luxembourg, Luxembourg Manpower Luxembourg S.A. Temps plein

    Manpower Permanent Placement is recruiting for one of its clients, an international Law and Tax firm, a Billing Assistant (M/F/X) - Permanent role, to join the billing department of the company.Status: Permanent contract.Your Responsibilities:Producing, overseeing, and disseminating monthly proforma invoices. Examining proforma invoices, conducting...