Administrative & Billing Assistant (M/F)

Il y a 4 mois

Luxembourg Arendt Temps plein

Arendt Regulatory & Consulting is a Luxembourg specialist advisory company owned by Luxembourg’s largest law firm, Arendt & Medernach. Its consultants come from various horizons, with a strong background in consultancy and industry. Arendt Regulatory & Consulting proposes pragmatic and business-minded regulatory advice and assistance to professionals in the financial services industry.

Arendt Regulatory & Consulting is a young and enthusiastic firm composed of professionals from diverse backgrounds with strong track records in consultancy and the fund industry.

To be based in our Luxembourg office, we are looking for:
**Administrative & Billing Assistant**

**Main duties and responsibilities**:

- Provide general administrative support to the entire team;
- Proactively manage calendars, schedule appointments, and arrange meetings, ensuring efficient time management and prioritization;
- Organise business trips (flight, hotel, road map, etc);
- Collaborate and communicate on day-to-day basis with the secretarial team;
- Create and draft documents (Microsoft Word, Excel, PowerPoint...);
- Handling the preparation of contracts, agreements and managing the signing, as well as tasks such as printing, scanning, saving, sending and organizing files;
- Coordinate and manage communication between the different business support teams (HR, accounting, KYC, marketing, reception );
- Handle confidential information with utmost discretion and maintain a high level of professionalism at all times;
- Screening telephone calls, enquiries and requests;
- Manage the stock of office supplies;
- Assisting with expenses reports & suppliers invoices;
- Generate and review of proforma invoices, reconciliation and implementation of clients instructions in the system and follow up of the WIP;
- Monitoring and analysing the financial aspects of the client files in collaboration with the partners and the accounting team;
- Acting as a contact person (internal/external) for the follow-up of the invoicing process;
- Ensuring that roles and deadlines are respected in the validation process of invoices.

**Key Skills, Attributes, and experience**:

- You hold a diploma in secretarial studies (tertiary education level Bachelor or Graduate);
- You have 4 to 5 years’ experience as an assistant;
- You have a perfect command of English and French (both spoken and written), German would be a plus but not essential;
- You have advanced skills with Microsoft office software packages (Word, Excel, Powerpoint, Outlook);
- You are able to work as part of a team or autonomously and have good communication / organisational skills;
- You are able to demonstrate initiative and energetic approach to the work;
- You have an exceptional attention to detail and accuracy;
- You are able to work as part of a team and able to work calmly under pressure;
- You have problem solving ability and ability to take ownership of tasks;
- You have a positive spirit and collaborative mindset.

**We offer**:

- Excellent internal training and career development;
- An entrepreneurial working environment giving priority to collaborative work;
- A hybrid working environment offering flexibility and the possibility to work from home;
- A challenging role within a renowned organization;
- A multicultural environment where we promote diversity, talent & ideas;
- The ability to work and interact with a wide variety of specialists.

**Interested?

  • Billing Assistant

    Il y a 4 mois

    Luxembourg Simmons & Simmons LLP Temps plein

    **An open and energetic atmosphere and a personal approach - at Simmons & Simmons Luxembourg, we like to do things differently. Yes, we're part of an international network with offices in 20 countries, and our approach is rather entrepreneurial, innovative and all about putting people at the centre. In Luxembourg, we're a team of 50 amazing people, servicing...

  • Billing and Administrative Assistant

    Il y a 5 mois

    Luxembourg Select Luxembourg Temps plein

    **Organisation and department description** Our client is an international law firm offering a wide range of services in many sectors. Select has been mandated to recruit a Billing & Administrative Assistant, a key role for the efficiency of the office on a daily basis. **Job description** You will take part in supporting a team of experienced and talented...

  • Administrative & Billing Assistant

    Il y a 5 mois

    Luxembourg Arendt & Medernach Temps plein

    Arendt Regulatory & Consulting is a Luxembourg specialist advisory company owned by Luxembourg’s largest law firm, Arendt & Medernach. Its consultants come from various horizons, with a strong background in consultancy and industry. Arendt Regulatory & Consulting proposes pragmatic and business-minded regulatory advice and assistance to professionals in...

  • Administrative and Billing Officer

    il y a 3 jours

    Luxembourg City Greenfield S.à r.l. Temps plein

    Job Title: Administrative and Billing OfficerJob Summary: We are seeking a skilled and proactive Administrative and Billing Officer to join our team on an interim basis, with potential for permanent placement. This role will provide essential support to lawyers and team members, handling a range of administrative, organizational, and communication...

  • Legal & Billing Assistant

    Il y a 5 mois

    Luxembourg Le Grand & Associates Temps plein

    Description: - Our client, an independent & dedicated law firm is seeking an experienced Legal & Billing Assistant. You will play a crucial role in the firm's continious expansion and work closely with the lawyers working under different law regulations. Your Responsibilities: - Manage front-desk operations, including reception duties, handling telephone...

  • Administrative & Billing Assistant

    Il y a 5 mois

    Luxembourg Axis Temps plein

    Vous avez le souci du détail, vous êtes multitâches et vous possédez d'excellentes aptitudes à la communication ? Vous vous épanouissez dans un environnement d'entreprise au rythme soutenu ? Notre client est à la recherche d'un(e) assistant(e) administratif(ve) et de facturation pour rejoindre son équipe dans le cadre d'un contrat à durée...

  • Billing Officer

    Il y a 6 mois

    Luxembourg Axis Temps plein

    **Description** - Assisting in the implementation of billing systems and procedures - Collaborating with other departments to resolve any billing issues - Providing training to fee earners on billing best practices - Assisting with the preparation of financial reports and analysis - Assisting with the year-end financial audit process - Suggesting and...

  • Administrative Assistants

    il y a 1 mois

    Luxembourg GSK Stockmann Temps plein

    **Jobbeschreibung**: Administrative Assistants (M/F/d) We are looking for Administrative Assistants (M/F/d): **Responsibilities**: - supporting the legal business teams; - drafting, editing, compiling and finalising communications and documents including legal correspondence; - providing assistance in standard or legal translations; - liaising and...

  • Experienced Billing Officer

    Il y a 5 mois

    Luxembourg Source Up Temps plein

    You will be working in a international law firm active in more than 40 countries around the world. Recognized as the most professional firm in its sector, you will develop your technical knowledge, innovative solutions and become an expert in your field. You will be part of a group that values teamwork culture, inclusion and diversity. **About the...

  • Assistant Administratif

    Il y a 4 mois

    Luxembourg Delhaize Luxembourg Temps plein

    Description Vous souhaitez faire partie de l’aventure Delhaize Luxembourg et effectuer un travail varié et enthousiasmant ? Vous souhaitez vous intégrer dans une enseigne dynamique et en perpétuelle évolution ? Alors rejoignez notre Service Support qui serait heureux d’accueillir: **Administrative Assistant H/F CDI-Temps Plein (40h/semaine)** **En...

  • Administrative Assistant

    Il y a 5 mois

    Luxembourg Fyte Temps plein

    We are currently collaborating with a reputable international law firm composed with 15 people based in Luxembourg City. **Responsibilities**: Maintain calendars and schedules for attorneys and legal staff, scheduling appointments and meetings as necessary. Organize and maintain physical and electronic filing systems for legal documents, including...

  • Administrative Assistants

    il y a 1 mois

    Luxembourg GSK STOCKMANN Temps plein

    We are looking for Administrative Assistants (M/F/d): **Responsibilities**: - supporting the legal business teams; - drafting, editing, compiling and finalising communications and documents including legal correspondence; - providing assistance in standard or legal translations; - liaising and organising filings, subscriptions and registers with...

  • Administrative and Billing Officer

    il y a 4 jours

    Luxembourg City Greenfield S.à r.l. Temps plein

    Position Type: Interim, 3-month contract with potential for permanent hire We are seeking a skilled and proactive Administrative and Billing Officer to join a renowned law firm on an interim basis, with potential for permanent placement. This role will provide essential support to lawyers and team members, handling a range of administrative, organizational,...

  • Billing Officer

    il y a 4 semaines

    Luxembourg A&O Shearman Temps plein

    **Department purpose** Our Finance department in Luxembourg is currently looking for a Billing Officer (M/F/x). **Role purpose** The main responsibility of this role is managing the firm's billing and revenue function and assisting the firm to achieve its financial targets by providing an efficient and focused service throughout the firm. **Role and...

  • Assistant Administratif

    il y a 1 mois

    Luxembourg Rubicon Accounting SARL Temps plein

    Assistant administratif H/F Vous serez amené, entre autres, à effectuer les tâches suivantes: - Assurer le classement des archives papiers et informatiques - Scanner des documents - Traiter et archivager le courrier - Préparer des ordres de transfert - Préparation et envoi de factures - Rédiger et mettre en page des documents (courriers,...

  • Assistant Administratif

    il y a 1 mois

    Luxembourg Delhaize Luxembourg Temps plein

    Description Vous souhaitez faire partie de l’aventure Delhaize Luxembourg et effectuer un travail varié et enthousiasmant ? Vous souhaitez vous intégrer dans une enseigne dynamique et en perpétuelle évolution ? Alors rejoignez notre Service Support qui serait heureux d’accueillir: **Administrative Assistant H/F CDI-Temps Plein (40h/semaine)** **En...

  • Billing officer

    il y a 3 semaines

    Luxembourg City A&O SHEARMAN Temps plein

    Department purpose Our Finance department in Luxembourg is currently looking for a Billing Officer (m/f/x). Role purpose The main responsibility of this role is managing the firm's billing and revenue function and assisting the firm to achieve its financial targets by providing an efficient and focused service throughout the firm. Role and...

  • Assistant Administratif

    Il y a 2 mois

    Luxembourg T.I.GE.R Fiduciaire Temps plein

    **T.I.GE.R. Fiduciaire sàrl, pour son bureau situé à Bech recherche** **1 Assistant administratif M/F (jusque 25 heures/semaine)** **Vos tâches** Exécutées soit au bureau soit à distance (possibilité) - suivi des tâches administratives, à savoir rédaction et suivi factures, classement, - correspondance... - rédaction de contrats de travail, de...

  • Lawyer Assistant

    Il y a 4 mois

    Luxembourg Arendt Temps plein

    Arendt & Medernach is the leading independent business law firm in Luxembourg. The firm’s international team of more than 400 legal professionals represents Luxembourg and foreign clients in all areas of Luxembourg business law from its main office in Luxembourg and representative offices in Hong Kong, London, New York and Paris. Our service to clients is...

  • Assistant Administratif

    il y a 2 semaines

    Luxembourg City Agence Foyer -- ALPHA Assurances s.à.r.l. Temps plein

    Rejoignez notre équipe dynamique en tant qu'Assistant Administratif (H/F) Nous croyons que chaque rôle au sein de notre équipe est essentiel. Pourquoi le vôtre ne serait-il pas celui d'assistant administratif ? Si vous maîtrisez l'allemand, le luxembourgeois et le français et que vous cherchez à jouer un rôle clé dans une entreprise en pleine...