Accounting and Administrative Assistant
il y a 2 jours
This is an exciting opportunity to join the team at the Luxembourg House of Financial Technology (LHoFT) and to drive real change in financial services.
What is the LHoFT?
The LHoFT Foundation is a public - private sector initiative that drives technology innovation for Luxembourg’s Financial Services industry, connecting the domestic and international FinTech community to develop solutions that shape the world of tomorrow.
The LHoFT connects with and creates value for the entire Luxembourg financial ecosystem; financial institutions, Fintech startups & trailblazers, IT industry, research and academia as well as the regulatory and public authorities.
**Its founding private sector partners are**: BGL BNP Paribas, Clearstream (Deutsche Börse Group), BCEE, Deloitte, Foyer Group, KPMG, POST Luxembourg, Six Payment Services, PwC, Société Générale, Telindus (Proximus Group), State Street and Temenos.
The other partners of the initiative are the Government of Luxembourg, the Luxembourg Chamber of Commerce, the City of Luxembourg and the University of Luxembourg.
What is the role?
The Accounting and Administrative Assistant will report to the Accounting and Legal Manager, but will work closely with the whole team at the LHoFT. She/He will be responsible for supporting the Accounting and Legal Manager in their duties related to client onboarding, invoicing, management accounting, contract management and administration of the foundation’s CRM amongst other things. Additionally, the role will involve providing support as needed in the administration function on the LHoFT, working with the Administration Manager, to ensure the smooth running of the LHoFT facility.
**The role responsibilities are as follows**:
Accounting & Legal (primary responsibilities)
Helping to enhance, implement and ensure invoicing procedure
Improving time to payment to ensure a consistent cash-flow
Administration and reconciliation of management accounting system
Onboarding new payees and payors
Identifying and resolving issues with invoicing/late payment/general book-keeping
Ensuring cash flows are in line with the budgets
Developing and implementing efficient management accounting reports
Preparing internal financial reports for board meetings and ad-hoc
Accounting and legal support for the on-boarding of the companies
Reviewing and commenting on contracts
Preparing and reviewing contracts and addendums
Helping to collect, review and manage the AML/KYC documents
Administration (as needed)
Helping to arrange travel itineraries
Helping to arrange executive’s appointment schedules
Interacting with external parties from within and outside Luxembourg to arrange meetings, conference calls and other events
Acting as a back-up for the front desk - welcoming guest; answering or directing inquiries
Maintaining customer confidence and protecting operations by keeping information confidential
Acting as first line support and problem-solving person for the companies hosted at the LHoFT or using the LHoFT facilities
The person we are looking for will likely have the following attributes:
Up to 5 years of experience
Knowledge of financial control
An enthusiastic, can-do attitude
Ability to multi-task and manage a range of projects
Agility - ability to attend to new priorities quickly as required
Analytical and diligent
Willing to learn (technologies, methods) and develop new competencies
Creativity, both in ideas and execution
Organised and level headed, not prone to panic or to over-react but able to assess, plan actions and implement in a constructive and logical way
Confidence to be autonomous, take responsibility and make reasonable decisions
Not too arrogant to ask for help or input to ensure the best outcomes
Be a team player - looking to involve others and utilise their skills but also be willing to share their own and work with others towards team goals
Good writing and excel skills
Fluency in English and French, both oral and written, Luxembourgish and German would be an advantage
-
Administrative and Accounting Assistant
il y a 3 jours
Luxembourg beTax Advisory & Compliance Services Temps pleinbeTax Advisory & Compliance Services S.à r.l. is a fully independent Luxembourg-based tax boutique, providing corporate tax and VAT services, as well as LuxGAAP accounting services. beTax Advisory & Compliance Services S.à r.l. is a member of the “Ordre des Experts-Comptables” and has developed a very diversified client portfolio during the last...
-
Administrative and Accounting Assistant
Il y a 7 mois
Luxembourg BDO Luxembourg Temps pleinDescription BDO, one of the largest global audit and advisory organisations, is present in 166 countries and employs more than 115.000 people. At BDO Luxembourg, with more than 650 professionals and more than 40 nationalities, we offer our clients worldwide high-quality advice and service in audit, accounting, tax consultancy, financial engineering, human...
-
Accounting and Administrative Assistant
Il y a 2 mois
Luxembourg LHoFT Foundation Temps pleinThis is a key opportunity to join the Luxembourg House of Financial Technology (LHoFT) and contribute to the efficient management of our financial and administrative functions. The role is crucial in ensuring the smooth operation of invoicing, cash flow management, and accounting support within our dynamic organization. What is the role? As the Accounting...
-
Administrative Accounting Assistant
il y a 1 semaine
Luxembourg Fyte Temps pleinI am currently working with a European leader in the field of clinics and in order to strengthen the team, I am looking for an administrative accounting assistant (part time from 50% to 100%) based in Luxembourg and reporting directly to the CFO based abroad. **Responsibilities**: Process invoices and daily transactions and expenses Perform administrative...
-
Administrative Assistant
il y a 3 semaines
Luxembourg CSC (Corporation Service Company) Temps plein**Administrative Assistant** **Luxembourg** **OnSite, Fulltime** We are seeking a dynamic Administrative Accounting Assistant to assist our Client Accounting team in Luxembourg! Fluency in English is required. **Some of the things you will be doing**: - Handling of internal and client invoices - Liaising with clients, advisors, notaries, banks,...
-
Assistant Administratif
Il y a 3 mois
Luxembourg Rubicon Accounting SARL Temps pleinAssistant administratif H/F Vous serez amené, entre autres, à effectuer les tâches suivantes: - Assurer le classement des archives papiers et informatiques - Scanner des documents - Traiter et archivager le courrier - Préparer des ordres de transfert - Préparation et envoi de factures - Rédiger et mettre en page des documents (courriers,...
-
Assistant Administratif Et Juridique de Sociétés
Il y a 3 mois
Luxembourg Rubicon Accounting SARL Temps pleinNous recrutons un/une Assistant administratif et juridique / Corporate officer. Vos missions, sous la supervision de votre responsable, seront les suivantes: Missions juridiques: - Gestion courante de sociétés type SOPARFI - Préparation des formulaires de dépôt au Registre de Commerce et des Sociétés - Formalités de dépôt des comptes annuels -...
-
Administrative and Operational Assistant
il y a 3 semaines
Luxembourg infeurope S.A. Temps plein**Job Type(s)**:CDI/Permanent **Location(s)**:Luxembourg **Company Name**:infeurope S.A. Are you eager gaining a first hands-on experience to work for an International Organisation having worldwide clients, infeurope has an interesting job opening which may fit in your career path. We are looking for an Administrative and Operational Assistant to work...
-
Administrative Assistant
Il y a 7 mois
Luxembourg CSC (Corporation Service Company) Temps plein**Ready to change how business gets done? **_So are we. _** **Administrative Assistant** **Strassen, Luxembourg (On-site)** **Monday to Friday 8:00 a.m. to 5:00 p.m.** **There is limited sponsorship available for this position. Time on-site or time zone may be necessary based on business need.** We are seeking a dynamic Administrative Assistant to...
-
Purchasing Administrative Assistant
il y a 4 heures
Luxembourg Vallair Temps plein**Purchasing Administrative Assistant** The Purchasing Administrative Assistant will work closely with the Purchaser Administrative Officer to support the Purchasing team and s/he reports to the Administrative Director; **Responsibilities**: - Proceed to the management of purchase invoices according to the procedure in place. - Ensure the follow-up of the...
-
Administrative Support Professional
il y a 4 semaines
Luxembourg City Eurolux Accounting sarl Temps pleinAbout UsWe are a family-owned accounting company, Eurolux Accounting sarl, based in Luxembourg City. Our team is dedicated to providing exceptional services to our clients.Job DescriptionWe are seeking an experienced Secretary Assistant to join our dynamic team. As the ideal candidate, you will be responsible for managing calls, emails, and correspondence,...
-
Assistant Administratif
il y a 4 jours
Luxembourg Rubicon Accounting SARL Temps pleinAssistant administratif H/F Vous intégrerez une structure basée à Luxembourg et devrez faire preuve de polyvalence. Vous serez amené, entre autres, à effectuer les tâches suivantes: - Assurer le classement des archives papiers et informatiques - Préparation de dossiers - Traitement du courrier et envoi de TNT - Effectuer l'accueil téléphonique et...
-
Junior Administrative Assistant
Il y a 7 mois
Luxembourg BDO Luxembourg Temps pleinDescription BDO, one of the largest global audit and advisory organisations, is present in 166 countries and employs more than 115.000 people. At BDO Luxembourg, with more than 600 professionals and more than 40 nationalities, we offer our clients worldwide high quality advice and service in audit, accounting, tax consultancy, financial engineering, human...
-
Administrative Assistant
Il y a 7 mois
Luxembourg Université du Luxembourg Temps plein**SnT** is a leading **international research and innovation centre** in secure, reliable and trustworthy ICT systems and services. We play an instrumental role in Luxembourg by fueling innovation through research partnerships with industry, boosting R&D investments leading to economic growth, and attracting highly qualified talent. We’re looking for...
-
Junior Administrative Assistant
Il y a 7 mois
Luxembourg RSM Tax & Accounting Luxembourg Temps pleinRSM in Luxembourg is composed of 5 legal entities, all members of the RSM network, the world's 6th largest network of audit, tax and consulting firms. We in 120+ countries and are in each of the top 40 major business centres throughout the world with more than 57,000 staff all over the world. With a team of around 120 employees, RSM in Luxembourg is a...
-
Accounting Assistant F/m
il y a 1 semaine
Luxembourg Fyte Temps pleinI am seeking an Accounting Assistant to join a human-size AIFM in Luxembourg Strassen. In this role, you will work closely with the accounting team, assisting in the daily management of accounting transactions for several group subsidiaries. **Responsibilities**: Processing and managing accounting transactions from A-Z, including bookkeeping, expenses,...
-
Administrative Assistant
il y a 19 heures
Luxembourg Business Training Luxembourg SA Temps plein30 years of experience in high-end training **Business Training’s experience is built on solid ground**: we have been providing cutting-edge ICT training sessions for about 20 years. Originally, Business Training specialized in IT technical and end-user trainings (Windows, MS Office, etc.). A few years ago, our company widened the range of its training...
-
Billing and Administrative Assistant
il y a 2 semaines
Luxembourg Select Temps pleinYou will take part in supporting a team of experienced and talented lawyers. As a key person, you will need to provide the same level of quality service of the professionals you are working for and with. It means be passionate, dedicated and proactive. You are looking for a dynamic, motivating and challenging environment: this is the right job for you! As...
-
Billing and Administrative Assistant
Il y a 7 mois
Luxembourg Select Luxembourg Temps plein**Organisation and department description** Our client is an international law firm offering a wide range of services in many sectors. Select has been mandated to recruit a Billing & Administrative Assistant, a key role for the efficiency of the office on a daily basis. **Job description** You will take part in supporting a team of experienced and talented...
-
Billing and Administrative Assistant
il y a 2 semaines
Luxembourg Select Luxembourg Temps plein**Organisation and department description** Our client is an international law firm offering a wide range of services in many sectors. Select has been mandated to recruit an Administrative Assistant, a key role for the efficiency of the office on a daily basis. **Job description** You will take part in supporting a team of experienced and talented lawyers....