Junior Administrative Assistant
il y a 3 semaines
LE POSTE :
For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for a :
Chief Executive/Deputy Chief Executive - Junior Administrative Assistant (M/F)
The (Senior) Administrative Assistant reports to a Head of Division and/or the Head of Unit, supports the smooth running of activities by providing secretarial and administrative assistance to the Head of Division and/or the Head of Unit and is the back-up of the other Administrative Assistants of the Department.
Operating network
S/he will provide assistance to the team members as well as act as back-up of the other teams' assistants in their absence.
Responsibilities
The successful candidate will perform general secretarial duties and administrative tasks. S/he will have the following responsibilities:
• Organising meetings in Luxembourg with external counterparts;
• Organising business trips and preparing the relevant expense reports;
• Preparing presentations, due diligence dossiers and letters to external counterparts;
• Preparing, distributing and following up reports and notes, incl. overview tables and quarterly reports when needed;
• Organise team meetings, take & dispatch meeting minutes;
• Drafting routine correspondence and edit materials;
• Undertake related electronic (using the internal data storage system) and paper filing;
• Communicate efficiently (face-to-face, phone, email) with the team members but also with internal as well as external clients; cooperate with the other teams ' assistants and other interfaces;
• Create and process requisitions/purchase orders/receipts for conference attendance, business meals, other relevant expenses;
• Follow up on internal documentation throughout the approval process;
• Produce and process counterparty consultation letters as required by the organisation procedures.
PROFIL RECHERCHÉ :
Qualifications:
• Certified secondary level education;
• Any additional certifications indicating specialisation would be an advantage;
• Excellent knowledge of standard computer tools and MS Office tools (particularly Excel and PowerPoint);
• Excellent written and spoken German and English; knowledge of French and/or other EU languages would be an advantage.
Personal Qualities:
• Excellent organisational skills;
• Excellent prioritisation skills;
• Excellent team spirit and interpersonal skills;
• Excellent verbal and written communication;
• Strong sense of responsibility and initiative;
• Ability to work reliably and accurately under pressure;
• Strong personal commitment
This is an opportunity for an initial contract of 2 months, with possible extensions afterwards.
Salary: 3100 to 3700€ gross, depending on experience
APCT1_LU
-
Junior Administrative Assistant
il y a 3 semaines
Luxembourg Centre Randstad Temps pleinRandstad is the world's leading HR services company. We know how important a job is in a person's life, and we put all our energy into helping you find the right one for you. A job in which you'll thrive and develop your full potential.We are currently looking for a: Junior Administrative Assistant (M/F)The Administrative Assistant reports to a Head of...
-
Junior Administrative Assistant
il y a 4 semaines
Luxembourg Center Randstad Temps pleinRandstad is the world's leading HR services company. We know how important a job is in a person's life, and we put all our energy into helping you find the right one for you. A job in which you'll thrive and develop your full potential.We are currently looking for a: Junior Administrative Assistant (M/F)The Administrative Assistant reports to a Head of...
-
Junior Administrative Assistant
il y a 3 semaines
Luxembourg Centre Randstad Temps pleinRandstad is the world's leading HR services company. We know how important a job is in a person's life, and we put all our energy into helping you find the right one for you. A job in which you'll thrive and develop your full potential. We are currently looking for a: Junior Administrative Assistant...
-
Junior Administrative Assistant GER/ENG
il y a 3 semaines
Luxembourg, Luxembourg Manpower Luxembourg S.A. Temps pleinManpower is recruiting for one of its clients in Luxembourg, a European Institution:Junior Administrative Assistant GER/ENG (H/F/X)Job Description: (Senior) Administrative AssistantPurposeThe (Senior) Administrative Assistant reports to a Head of Division and/or the Head of Unit, supports the smooth running of activities by providing secretarial and...
-
Assistant Pricing
il y a 7 jours
Luxembourg Delhaize Luxembourg Temps pleinDescription Vous souhaitez faire partie de l’aventure Delhaize Luxembourg et effectuer un travail varié et enthousiasmant ? Vous souhaitez vous intégrer dans une enseigne dynamique et en perpétuelle évolution ? Alors rejoignez notre Service Support qui serait heureux d’accueillir: **Assistant Pricing & Promotion Junior H/F CDI-Temps Plein...
-
Junior Administrative Assistant
il y a 4 semaines
Luxembourg Center Randstad Temps pleinRandstad is the world's leading HR services company. We know how important a job is in a person's life, and we put all our energy into helping you find the right one for you. A job in which you'll thrive and develop your full potential.We are currently looking for a:Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â ...
-
Junior Administrative Assistant
il y a 3 semaines
Luxembourg Randstad Luxembourg Temps pleinRandstad is the world's leading HR services company. We know how important a job is in a person's life, and we put all our energy into helping you find the right one for you. A job in which you'll thrive and develop your full potential. We are currently looking for a: Junior Administrative Assistant (M/F) The Administrative...
-
Assistant Administratif
il y a 3 semaines
Luxembourg, Luxembourg AXIS Group Temps pleinNous recherchons pour l'un de nos clients, un(e) assistant(e) administratif(ve) pour rejoindre leur équipe juridique dynamique. Vous travaillerez en étroite collaboration avec leurs associé(s) / counsel et collaborateurs, au sein d'une équipe de 2 à 6 personnes. Votre rôle consistera à préparer, modifier et mettre en forme divers documents, ainsi...
-
Assistant Administratif
il y a 4 semaines
Luxembourg AXIS Group Temps pleinNous recherchons pour l'un de nos clients, un(e) assistant(e) administratif(ve) pour rejoindre leur équipe juridique dynamique. Vous travaillerez en étroite collaboration avec leurs associé(s) / counsel et collaborateurs, au sein d'une équipe de 2 à 6 personnes. Votre rôle consistera à préparer, modifier et mettre en forme divers documents, ainsi...
-
Administrative assistant M/F
il y a 3 semaines
Luxembourg, Luxembourg Hays Luxembourg Temps pleinAs part of an interim mission, our international financial client based in Luxembourg is seeking an Administrative Assistant to provide support to senior managers.As an Administrative Assistant, the candidate is the first point of contact for internal and external inquiries. Main responsibilities :Calendar ManagementTravel coordination: managing complex...
-
Purchasing Administrative Assistant
il y a 5 jours
Luxembourg Vallair Temps pleinVallair is a multi-faceted aviation business that maximises the life and value of aircraft, engines and parts. **Purchasing Administrative Assistant** The Purchasing Administrative Assistant will work closely with the Purchaser Administrative Officer to support the Purchasing team and s/he reports to the Administrative Director ; **Responsibilities**: -...
-
Administrative Assistant
il y a 1 semaine
Luxembourg Université du Luxembourg Temps plein**SnT** is a leading **international research and innovation centre** in secure, reliable and trustworthy ICT systems and services. We play an instrumental role in Luxembourg by fueling innovation through research partnerships with industry, boosting R&D investments leading to economic growth, and attracting highly qualified talent. We’re looking for...
-
Administrative Assistant
il y a 7 jours
Luxembourg Global Jet Temps pleinFor more than 20 years, Global Jet Luxembourg, leading European company in aircraft management, is focused on providing a high quality of service to an exceptional clientele. We are looking for an Administrative Assistant in order to provide a support to the Engineering Department: - Document production : write, update, publish - Liaise with manufacturers...
-
(Senior) Administrative Assistant
il y a 5 jours
Luxembourg European Investment Bank Temps pleinThe **EIB**, the European Union's bank is seeking to recruit for its Finance Directorate (FI), Capital Markets Department (CAP), Non-Core Currencies & Special Transactions (NOCOST) at its headquarters in Luxembourg, a **(Senior) Administrative Assistant. **This is a full-time position at grade 1/2. - Panel interviews are anticipated for _end of January...
-
Administrative assistant M/F
il y a 4 semaines
Luxembourg, Luxembourg (Canton) Hays Luxembourg Temps pleinAs part of an interim mission, our international financial client based in Luxembourg is seeking an Administrative Assistant to provide support to senior managers.As an Administrative Assistant, the candidate is the first point of contact for internal and external inquiries. Main responsibilities :Calendar ManagementTravel coordination: managing complex...
-
Dessinateur / Assistant Administratif - Frontière
il y a 6 jours
Luxembourg Austin Bright Temps pleinVous êtes à la recherche d'une occasion unique de mettre en valeur vos compétences administratives au sein d'un environnement dynamique et novateur ? Ne cherchez pas plus loin ! Nous sommes ravis de vous présenter une opportunité exceptionnelle au sein d'un bureau d'ingénieurs-conseils de renom, situé à l'ouest du Luxembourg, à proximité de la...
-
Assistant(E) Administratif(Ve)
il y a 3 jours
Luxembourg Brasserie de la Mer Temps plein**Assistant(e) administratif(ve) (CDI/CDD 40h)** La Lorraine, brasserie mythique de Luxembourg, recrute un(e) assistant(e) administratif(ve) pour renforcer l'équipe déjà en place. Placé en plein coeur du centre ville de Luxembourg, La Lorraine propose une carte à la spécialité fruits de mer ainsi que les grands classiques d'une brasserie. Salaire...
-
Assistant Administratif
il y a 3 semaines
Luxembourg, Luxembourg Fyte Temps pleinNotre client, un groupe industriel international, recherche actuellement un(e) Assistant(e) Administratif(ve) rattaché(e) au département Ressources Humaines pour son bureau situé à Luxembourg Ville.Ce poste est ouvert à un temps partiel (80%). Responsabilités:Assistance dans la gestion des absences et des congés du personnel.Soutien dans le traitement...
-
Assistant administratif et commercial
il y a 3 semaines
Luxembourg, Luxembourg Brinks Temps pleinAssistant administratif et commercial (H/F) – CDINous recherchons un(e) assistant(e) administratif(ve) et commercial(e) dans le domaine de l'équipement de sécurité électronique.Votre mission :Directement rattaché au Responsable Commercial, vous aurez pour principale mission de contribuer au suivi des offres commerciales et la gestion des activités de...
-
Administrative Assistant
il y a 5 jours
Luxembourg LHH Temps pleinLHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialised in the employment of middle and top management and highly qualified professionals in contracting, temporary and permanent placement. At LHH Recruitment Solutions, we believe in talent, not labels, and embrace diversity and promote more inclusive employment...