Administrative Assistant

il y a 2 semaines

Luxembourg Université du Luxembourg Temps plein

**SnT** is a leading **international research and innovation centre** in secure, reliable and trustworthy ICT systems and services. We play an instrumental role in Luxembourg by fueling innovation through research partnerships with industry, boosting R&D investments leading to economic growth, and attracting highly qualified talent.

We’re looking for people driven by excellence, excited about innovation, and looking to make a difference. If this sounds like you, you’ve come to the right place

**Your Role...**:
Within the current SnT Administrative Assistants Team, Administrative Assistant will provide assistance and support to research groups within SnT, such as:

- Take charge of administrative tasks for the research groups and/or for the Centre (e.g. Check and validate declaration of expenses, follow up invoices, purchase orders, travel requests, registration payments etc.)
- Provide dedicated assistance to a professor, head of a research group, with a predefined list of administrative tasks
- Contact with central services of the University (e.g. Finance and Accounting, IT, Infrastructures and Logistics)
- Organise meetings and events for research group related activities
- Produce accurate and timely correspondence, reports and presentations, as necessary
- Coordinate with SnT Administrative Assistants Team for office material
- Maintain complete and accurate records

**Your Profile...**:

- Degree in Higher Education or high school degree and equivalent experience
- 2-4 years of relevant working experience, preferably in providing administrative support in large-scale companies / organizations
- Previous work experience in public institutions is a strong asset
- Previous experience with managing travel coordination and/or providing support to event management is an asset
- Previous work experience in a financial institution is an asset
- Fluency in English
- French, German and /or Luxembourgish would be considered as an asset
- Excellent organizational skills with attention to detail and accuracy
- High level of competency in Microsoft Word, Excel, PowerPoint, OneDrive as well as in the new communication tools such as Microsoft Teams and Webex events/meetings
- Reliable, intuitive and proactive
- Flexible, creative and “can do” attitude
- Able to work under pressure and set priorities
- Service-oriented with high team spirit, able to work autonomously

**Here’s what awaits you at SnT...**:

- **Exciting infrastructures and unique labs.** At SnT’s two campuses, our researchers can take a walk on the moon at the LunaLab, build a nanosatellite, or help make autonomous vehicles even better
- **The right place for IMPACT. **SnT researchers engage in demand-driven projects. Through our Partnership Programme, we work on projects with more than 55 industry partners
- **Be** part of a multicultural family**. At SnT we have more than 60 nationalities. Throughout the year, we organise team-building events, networking activities and more

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