Legal Directorate

il y a 4 semaines

Luxembourg, Luxembourg SOFITEX TALENT RECRUITMENT Temps plein
About Us

Sofitex Talent Recruitment. With over 30 years of experience in Human Resources, Sofitex is an international network of Temporary Work and Permanent Placement. We rely on the professionalism of our teams, our reactivity, and proximity for our success.

Job Description

For one of our clients, a European Institution in Luxembourg Kirchberg, Sofitex Talent is seeking a:

Legal Directorate - Administrative Assistant (M/F)

The Assistant will support the Division by providing administrative assistance to the Head of Division, lawyers, assistants, and external contacts.

Responsibilities

  • Provide administrative support for legal documentation, such as contract preparation, follow-up on signatures, and document filing
  • Edit and proofread outgoing documents to ensure compliance with administrative procedures and quality control
  • Perform general secretarial and administrative tasks, including telephone coverage, mail/document management, and meeting organization
  • Coordinate business trips and handle related expense reports
  • Manage purchase requests for consultancy services and handle administrative tasks for in-house and external consultants
  • Compose various correspondence for the Division, such as notes, reports, and presentations
  • Verify data for contractual documents and collaborate with other Directorates for the preparation of new contracts
  • Provide input to enhance records management processes within the Division and Department
Profile

Qualifications

  • Certified secondary education with a 2-year certification in a relevant field (e.g. secretarial studies, business administration)
  • Minimum of 3 years of professional experience in similar roles (e.g. secretary, administrative or legal assistant)
  • Proficiency in IT & office tools (Word, Excel, PowerPoint, and Outlook), Acrobat, office equipment, Document Management tools, electronic archiving, and reporting tools
  • Excellent English skills required, knowledge of Italian is a plus

This role offers an initial 2-month contract, with possible extensions. The salary ranges from 3,350€ to 4,200€ gross per month based on experience.

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