Legal Back Office Support

il y a 2 semaines

Luxembourg, Luxembourg European Investment Bank Temps plein

The
EIB, the European Union's bank is seeking to recruit for its Legal Directorate (JU), EU Operations Department (OPS-EU), Northern Europe Division (NE) at its headquarters in Luxembourg, a
Legal Back Office Support.



This is a full-time position at grade 1/2 for which the EIB offers a permanent contract.
- _internal benchmark: (Senior) Operational Assistant _

  • Panel interviews are anticipated for _May 2023_. _

Purpose:


The Northern Europe (NE) Division of the Legal Department of the EIB is composed of eleven lawyers and three assistants.

It provides legal advice to the EIB in relation to all types of its lending operations (including secured and non-secured transactions, structured finance and restructurings) and with all types of counterparties (from sovereigns, local municipalities and banks to corporate organisations).

Geographically the NE Division covers the EIB lending operations in Austria, Denmark, Estonia, Finland, Germany, Latvia, Lithuania, Sweden and the EFTA countries.


As a Legal Back Office Support, internally referred as (Senior) Operational Assistant you will perform a wide range of
operational support, administrative and secretarial duties in relation to all stages of the EIB lending operations.

You will share responsibilities with the other assistants in the NE Division.

Operating Network:


You will report to the Head of Division, and you will co-operate closely with the lawyers in the NE Division.

You will also co-operate with colleagues of other EIB Directorates as well as with the EIB's clients.

Accountabilities:

  • Provide administrative support and closely cooperate with lawyers in the Division at all stages of the project cycle, including the preparation of execution versions of legal documents, processing of signatures, followup with counterparts and external legal counsels, notifications of signatures and document filing and archiving
  • Assist with and ensure compliance with procurement procedures for the purchase of legal consultancy services and take care of administrative aspects in relation to external consultants, such as the preparation and followup of purchase requests
  • Prepare draft correspondence on various topics for the NE Division, including notes, reports, presentations
  • Contribute to processes improvements, digitalisation and records management
  • Carry out general officemanagement duties and administrative tasks, including the organisation of meetings
  • Build and maintain good relationships with internal and external counterparts

Qualifications:

  • Secondary level education, completed with a 2year certification in a relevant field or secondary level education with equally qualified experience in a relevant field
  • At least 3 years of relevant, professional postqualification experience (i.e. in similar or related tasks) as administrative assistant. Experience in a law firm, corporate legal function, or any other legal environment, is an advantage
  • Good knowledge of the standard IT & office tools (particularly Word, Excel, PowerPoint, and Outlook), Acrobat, common office hardware (e.g. printing, scanning, and faxing equipment). Familiarity with Electronic Documents Management tools, electronic archiving, and reporting tools is an advantage
  • Excellent knowledge of English and/or French (*), with a good command of the other. Knowledge of any another language of the European Union would be an asset. Capacity to communicate and read legal documents in any language from jurisdictions covered by the NE Division would be a distinct advantage

Competencies:

  • Find out more about EIB core competencies _here_ _
- (*) Unless stated explicitly as a required qualification, a good command of French is not a pre-requisite for hire. As both English and French are however official working languages of the EIB, proficiency in both languages is a pre-requisite for your future career development. Any language clause in your contract must be fulfilled in order for you to be eligible for a promotion (either via the annual appraisal cycle or via an internal selection process). Proficiency is understood to mean the attainment of level 5 of the Inter Institutional language courses, corresponding to B1.2 of the Common European Framework of Reference for Languages (CEFRL). The Bank offers appropriate training support. _

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